On Saturday, January 11th, 2025, an update¹ will be posted to all Minnesota SpEd Forms sites. The update will include the changes listed below:

 

IEP

1. Weight and height were added to the Emergency Health/Transportation form. 

(Requested by: Abel Riodique, Independent School District 199 #62284)

2. The ‘eligibility requirements for MTAS’ links found on the student’s IEP Assessments (page 1) have been updated with MDE’s newest guidance. 

(Requested by: Lindsey Pellaton, Meeker and Wright Special Education Cooperative #63110)

MA

1. The MA service dropdown located in Admin educator accounts will only display active services for the district in which the educator is assigned.

(Requested by SpEd Forms #DE-5760)

2. The mental health services MA logs for U4TM and U4HE have been updated to read ‘Progress note’ instead of ‘Description’ based on DHS guidance.

(Requested by SpEd Forms #DE-5666)

3. After finalizing an activity log, the program will no longer automatically scroll to the bottom.

(Requested by: Carla Cooper, Lakeville Area Schools #DE-5758)

4. Added the ability to mark activities as “not billable” when documenting from the MA dashboard.

(Requested by: Kathy Clarke, Shakopee Public Schools #63390)

5. An MA administrative dashboard page has been introduced under the MA Forms tab in Admin reporting. This dashboard features bar graphs and pie charts displaying key data insights, such as annual reimbursements, claim data by month, time and encounter metrics, and more.

(Requested by: SpEd Forms #DE-5662)

Reports

1. Every other day has been added to the Services and Teacher workload analysis report total minutes calculation.

(Requested by: Janea Mitchell, Wayzata Public Schools #62765)

2. A new ‘Emergency health/transportation information NOT finalized 2024-25’ quick report has been added.

(Requested by: Katie Wilder, Mounds View Public Schools #63583)

 

2.0

1. Attendance detail, Attendance entry and Attendance summary admin reports have all been converted to v2.

(Requested by: SpEd Forms #DE-5768, #DE-5716 and #DE-5777)

2. Enhancements were made to improve the Educator assessments page.

(Requested by: Trista Wochnizk, St. Cloud Public Schools #DE-5697)

 

System

1. Added the ability to set optional start and end dates for the server login message.

(Requested by: Steven Jex, Pine Island School District #DE-5191)

2. A notification has been added when a student has been shared or assigned locally to an educator. This is turned off by default and can be turned on in educator setup – profile.

(Requested by: SpEd Forms #DE-5702)

3. The Admin overview 504 plan link has been updated to show only active students.

(Requested by: Sheila Domstrand, Owatonna Public Schools #63246)

4. Password and role changes made through the Admin or Educator setup pages will now be recorded in the Access log report.

(Requested by: SpEd Forms #DE-5711)

5. A new district preference will add the word “projected” to the start dates on the IEP services pages. The additional text will also print on the IEPs. Default is off. 

(Requested by: Terri Cairns, Rosemount-Apple Valley-Eagan Public Schools #58379)

6. An admin template option was added for the Record of a team meeting part C.

(Requested by: Bill Underwood, Anoka-Hennepin School District #63051)

 

¹We’re always working hard to ensure the smooth running of SpEd Forms. During the past month, we’ve made a number of performance improvements that aren’t immediately visible to most of our users but ensure the system operates efficiently, thanks to input from our customers.