On Saturday, April 5th, 2025, an update¹ will be posted to all Minnesota SpEd Forms sites. The update will include the changes listed below:

MA

1. The treatment strategies dropdown on the Individual Treatment Plan has been updated to insert into a text area.

(requested by: Bill Underwood, Anoka-Hennepin School District #64135)

2. MA logs have been optimized to improve usability and reduce screen space. The ICD-10 codes have a button to access and update instead of being listed on the claim.

(Requested by: Amy Bean, Independent School District 318 #58883)

3. A filter has been added to the 837 claim transmission to show claims on dates when students were absent.

(Requested by: Karen Stay, St. Cloud Area School District #50549)

Note: The mental status examination section of the Summary and recommendations form will be removed with the update in May.  If you have completed this section and want to retain the information, please finalize the Summary and recommendations form before May 3rd.

504

1. A new district preference was created to add checkboxes for parents to agree or disagree with the Section 504 plan. The preference is off by default.

(Requested by: Jennie Sorenson, Roseville Public School District #63005)

2. Renamed the ‘Notice of Discontinuation’ form on the 504 side to Notice of Discontinuation of 504 Plan so it appears with that title in the history folder.

(Requested by: Karen Stay, St. Cloud Area School District #63953)

Other forms and logs

1. Additional sections have been added to the Stand-Alone FBA including background information, current information, and observations.

(Requested by: Cari Grenier, Freshwater Education District #58981)

Reports

1. New “Stand-alone FBAs (finalized)” and “Stand-alone DAPE assessments (finalized)” quick reports were created and can be found within Educator reports and Admin reporting. 

(Requested by Jennifer Danielson, So St Paul Public Schools #63325)

2. The “Grade” column has been added to the Plans finalized in 2021-22/2022-23/2023-24/2024-25 quick reports.

(Requested by:  Dawn Kullot, Hiawatha Valley Education District #63896)

3. The Preschool placement hours report was added to Educator reports in the searchable reports folder.

(Requested by: SpEd Forms #DE-6048)

2.0

1. The non-English Notice of a team meeting forms now have a ‘reset’ button that will ensure the most recent information from the English form is available to translate.

(Requested by: SpEd Forms #DE-5866)

2. MA Student claims, View batch file transactions, Reconciliation reports, Grade rollover, Active student count, Case management agenda, and Service logs reports have been converted to v2.

(Requested by: SpEd Forms #DE-5959, #DE-6026, #DE-5964, #DE-5859, #DE-5957, #DE-5952 and #DE-5956)

3. When you sort your dashboard by ‘school,’ students will be arranged in alphabetical order.

(Requested by: Kendra Krasin, South Washington County Schools #64338)

4. Added a button that will take the user to the Service reconciliation page after successfully finalizing an IEP/ISP or IFSP.

(Requested by: Karen Stay, St. Cloud Area School District #63075)

5. Added shading on the Use of Restrictive Procedures: Physical Holding and Use of Restrictive Procedures: Seclusion forms to help differentiate the holds or seclusions from each other. Each hold or seclusion will be numbered.

(Requested by: Jennifer Davie, Eastern Carver County Schools #63693)

System

1. A ‘SpEd Forms electronic communication language’ dropdown has been added to the edit parents page, allowing users to select the preferred language for email communications sent to parents. This will send any email correspondence in that chosen language. 

(Requested by: SpEd Forms #DE-5983)

2. Added the ability to set user login messages at the district and school levels.

(Requested by: SpEd Forms #DE-5982)

3. Added a new district preference to include a new dropdown list box for reporting periods on the progress report.  The preference is off by default. The dropdown is #285: Reporting period.

(Requested by: Zach Selnes, Hiawatha Valley Education District #63161)

4. Added a feature to the student sharing/transfer page that shows who sent a remote transfer and when it was sent, covering activity from the past 30 days.

(Requested by: SpEd Forms #DE-6034)

¹We’re always working hard to ensure the smooth running of SpEd Forms. During the past month, we’ve made a number of performance improvements that aren’t immediately visible to most of our users but ensure the system operates efficiently, thanks to input from our customers.