Matt Moody – Page 2

WI October Fixes

On Saturday, October 7th, 2023, an update will be posted to all Wisconsin SpEd Forms sites. The update will include the changes listed below:

IEP

1. The error showing on I-4 1.3 Effects of Disability, Needs form has been fixed.

(Requested by: Jeremy Ault, Escuela Verde, #57111)

1. Extra space appearing at the top of each eval section has been removed.

(Requested by: Bonnie Barker, Boyceville Community Schools, #56921)

2. Made a change to ensure none checkbox saves as it should on the Initial Evaluation: Notice and Consent Regarding Need to Conduct Additional Assessments (IE-3) form.

(Requested by: Bonnie Barker, Boyceville Community Schools, #57093)

Reports

1. Made a change to allow the Parent access report to grant access to parents with a single letter email domain.

(Requested by: Annette Hardt, Burnsville Public School District #57233)

SpEd Forms: Thursdays at Three sneak peek!

Educators – join the SpEd Forms team on September 28th for a review of changes made that most impact leaders and providers working in ECSE, including Part C. Changes include those made to document instructional settings, attendance, standards-based needs and eligibility in the IFSP. We hope to see you Thursday at Three! Future discussion topics include:

October 5th – Preview of October updates
October 12th – Quick and Easy: How to use 504 forms
October 19th – No Thursdays at Three – enjoy your MEA break!
October 26th – Check out our MTSS and Health forms

Please click below to access the Google Meet information to join us:

Thursdays at Three meeting link

We understand that the end of the school day can be busy. Our meeting will begin at 3pm, but you may join us anytime between 3-4pm. We’d love to see you!

SpEd Forms: Events this week – join us!

SpEd Forms: Events this week - join us!

Happy September, educators! We just want to remind you of two upcoming opportunities this week. Tomorrow, September 6th, we will offer a free training session at 2pm for MA service providers. The registration form can be found online here:

September 06: MA service provider training

We also will have our first Thursdays at Three event of the school year! Please join us on the 7th at 3pm via Google Meet using this link:

September 07: SpEd Forms summer updates

Welcome back to school! We hope you have a great year ahead!

SpEd Forms: Back-to-School Training

Hello educators! A new educational year is here, so we wanted to remind you that SpEd Forms is offering several training sessions this month and next. All sessions will be virtual via Google Meet and are free of charge to everyone.

Each training will be conducted by a staff member at SpEd Forms for an intended audience. One session of each will be recorded for later
viewing. (Those recordings will not be available until after each training is completed and will be found on our YouTube channel. Due to possible technical issues, we cannot give you an exact date that each recording will be available, so please bear with us.)

Dates and times, along with the registration form, are online here:

Back-to-School Training Registration

Again, there is no cost to you, and we hope these will help your educators start using SpEd Forms with ease! We encourage cooperatives and districts to meet in groups if possible and register as one so we can have room for everyone wishing to attend.

Wishing you a happy August and a successful school year!

WI August Fixes

On Saturday, August 5th, 2023, an update will be posted to all Wisconsin SpEd Forms sites. The update will includes the following fixes:

IEP

1. Fixed “Measure Goals” and “Measure Objectives” within the Goals section of the IEP to save and print as anticipated.

(Requested by: Theresa O’Donnell, Lionsgate Academy #56579)

System

1. Made a change to ensure support page loads as expected for all admin users with the appropriate permissions.

(Requested by: Amy Wylde, Southern Minnesota Education Consortium #56520)

2. Make a change to ensure users can sign out of the system as anticipated.

(Requested by: Bonnie Barker, Prescott School District #56572)

3. Made a change to ensure using Admin educators to change a provider’s password works as anticipated.

(Requested by: Dorothy Eckblad, Goodhue County Education District #56653)

WI August Updates

On Saturday, August 5th, 2023, an update will be posted to all Wisconsin SpEd Forms sites. The update will include the changes listed below:

IEP

1. Determination and Notice of Placement: Consent for Initial Placement (P-1) form has been updated per DPI regulations.

(Requested by: SpEd Forms #DE-4014)

2. Determination and Notice of Placement (P-2) form has been updated per DPI regulations.

(Requested by: SpEd Forms #DE-4015)

3. The Individualized Education Program (IEP) has been updated per DPI requirements.

(Requested by: SpEd Forms #DE-4006)

Reports

1. Added a preview page when moving history files from one student record to another using the View student history report.

(Requested by: SpEd Forms #DE-3937)

2.0

1. ER-2c Required Documentation for Specific Learning Disability – Initial Evaluation Using Significant Discrepancy has been updated.

(Requested by: SpEd Forms #DE-4005)

2. Added a print option for the user dashboards.

(Requested by: Patty Molden, SWWC Service Cooperatives #53796)

3. Added a link to districts using SpEd Forms in the profile icon..

(Requested by: SpEd Forms #DE-4049)

4. Added quick access links to the SpEd dashboard.

(Requested by: Sandra J Haller, Sauk Rapids Rice #48278)

5. Required Documentation for SLD – Initial Evaluation Using Significant Discrepancy (ER-2-C), Notice of Agreement That a Three-Year Reevaluation Not Needed (RE-3), Notice that No Additional Assessments Needed (RE-4), Required Documentation for SLD – Reevaluation (ER-2-B), Revocation of Consent for Special Education, Agreement on IEP Team Participant Attendance at IEP Meeting (I-2), Request to Invite Outside Agency Representative(s) to the IEP Meeting (I-1-A), Notice of Meeting of the IEP Team (I-1), Reevaluation: Notice and Consent Regarding Need to Conduct Additional Assessments (RE-5), Request to Invite Others with Knowledge or Special Expertise to an IEP Meeting (I-1-C), Request to Invite Birth to 3 Program Representative(s) to the Initial IEP (I-1-B), IEP Information about the student, present levels (I-4.1.1), IEP Special Factors, Parent Concerns (I-4.1.2), IEP Effects of Disability, Needs (I-4.1.3), IEP Family Engagement (I-4.2), Team Meeting Cover Page (I-3) and Admin Educators have been converted to v2.

(Requested by: SpEd Forms, #DE-3998, #DE-3870, #DE-3980, #DE-3991, #DE-4028, #DE-4051, #DE-4044, #DE-3981, #DE-4076, #DE-4069, #DE-4078, #DE-4081, #DE-4082, #DE-4085, #DE-4067, #DE-3891)

System

1. System password requirements have been strengthened.

(Requested by: SpEd Forms #DE-3995)

2. The history screen has been updated to provide specific reasons why documents won’t upload; duplicate documents, size limits, invalid file formats, etc.

(Requested by: SpEd Forms #DE-3992)

3. Made a change to prevent the deletion of students with signed documents.

(Requested by: SpEd Forms #DE-3993)

Announcements

We understand the hectic nature of the beginning of a new school year. With appreciation for our educators, we have decided not to have any program updates for the month of September. We wish you the best of luck as you gear up for another year of learning!

MN August Updates

On Saturday, August 5th, 2023, an update will be posted to all Minnesota SpEd Forms sites. The update will include the changes listed below:

IEP

1. The paraprofessional support section on the services page has been updated. A new preference can be found within District setup to not show para minutes on printed & finalized IEPs.

(Requested by: MN Advisory Team, #DE-4016)

2. Wording has been updated on the IEP Assessment Page 1.

(Requested by: Marla Pierskalla, St Cloud Area School District #49466)

3. Para services entered on the IEP Services page will no longer be editable on the ESY Services form. They will need to be updated on the IEP Services page.

(Requested by: SpEd Forms #DE-4108)

IFSP

1. The instructional setting dropdown found on the Child information page of the IFSP has been updated to use the new Part C instructional setting options found within the Student setup page.

(Requested by: SpEd Forms #DE-4008)

1. Added a notes text box to Time studies.

(Requested by: Marilyn Hellweg, SouthWest Metro Intermediate District #54350)

2. Made a change to the 271 X12 eligibility import to ignore extraneous segments returned by DHS for older students.

(Requested by: Sue Tupy, Tri-City United Public Schools #56486)

Student setup

1. A new Part C Instructional setting dropdown list has been added to the Student setup page.

(Requested by: SpEd Forms #DE-4007)

Restrictive procedures

1. Removed old Staff Debriefing Meeting form.

(Requested by: SpEd Forms #DE-4092)

Reports

1. Added the LSID (local student ID) to the quick reports titled IEP plan specifications Service minutes & IEP plan specifications service minutes (active only).

(Requested by: Bill Underwood, Anoka Hennepin School District #54451)

2. Added a new MA searchable report titled “Duplicate service dates.”

(Requested by: Tara Goebel, South Washington County Schools #52751)

3. Add a “preview” page when merging history files from one student record to another using the View student history report.

(Requested by: SpEd Forms #DE-3937)

4. The new Part C Instructional setting dropdown list has been added to searchable reports.

(Requested by: SpEd Forms #DE-4011)

2.0

1. Performance Assessment Area, Prior Written Notice: Revocation of Consent, Summary of Performance, Revocation of Consent for Special Education, IEP Agreement to Amend, Admin Educators have been converted to v2.

(Requested by: SpEd Forms #DE-4002, #DE-4003, #DE-4029, #DE-4028, #DE-4102)

2. Created separate print pages for each educator dashboard.

(Requested by: SpEd Forms #53796)

3. The header of printed and history pages for v2 forms has been updated.

(Requested by: SpEd Forms #DE-3938)

4. Text on v2 buttons that are inactive have been updated to be more readable.

(Requested by: SpEd Forms #DE-4119)

5. Added quick access links to the SpEd dashboard in v2.

(Requested by: SpEd Forms #48278)

6. The v2 Educator setup page now includes a checkbox option that allows the side menu option to stay open upon page reload.

(Requested by: SpEd Forms #DE-3985)

System

1. System password requirements have been strengthened.

(Requested by: SpEd Forms #DE-3995)

2. The history screen has been updated to provide specific reasons why documents won’t upload; duplicate documents, size limits, invalid file formats, etc.

(Requested by: SpEd Forms #DE-3992)

3. Made a change to prevent the deletion of students with signed documents.

(Requested by: SpEd Forms #DE-3993)

Announcements

MN August Fixes

On Saturday, August 5th, 2023, an update will be posted to all Minnesota SpEd Forms sites. This update includes the following fixes:

IEP

1. Fixed “Measure Goals” and “Measure Objectives” within the Goals section of the IEP to save and print as anticipated.

(Requested by: Theresa O’Donnell, Lionsgate Academy #56579)

1. Fixed printed activity logs to include all ICD-10 codes.

(Requested by: Melanie Adema, River Bend Education District #56549)

1. The custom template order has been fixed to ensure proper numbering.

(Requested by: Bill Underwood, Anoka-Hennepin School District #56568)

Reports

1. Fixed the federal percentage rate on the Reconciliation report and Total amount paid report.

(Requested by: Dellynne Monson, SWWC Services Cooperatives #54448)

2. Made a change to ensure the Service hours report calculates correctly based upon date range provided.

(Requested by: Bryan Schmidt, Rochester Public Schools #54437)

2.0

1. Made a change to ensure support page loads as expected for all admin users with the appropriate permissions.

(Requested by: Amy Wylde, Southern Minnesota Education Consortium #56520)

System

1. Made a change to ensure using Admin educators to change a provider’s password works as anticipated.

(Requested by: Dorothy Eckblad, Goodhue County Education District #56653)

MN July Fixes

On Saturday, July 8th, 2023, an update will be posted to all Minnesota SpEd Forms sites. This update includes the following fixes:

IEP

1. Made a change to ensure the Agreement to Amend prints as expected.

(Requested by: Patricia Sullivan, Moorhead Area Public Schools #53845)

1. Corrected the Create/edit claims transmission results page to ensure all claims on the page are selected when the “Void” and “Replace” checkbox is checked.

(Requested by Marilyn Hellweg, SouthWest Metro Intermediate District #54156)

504

1. Made a change in v2 to hide 504 forms, Complaint Procedure and Notice of discontinuation, when the forms have been disabled in Admin organizational preferences.

(Requested by: Jennifer Krueger, Roseville Schools #54374)

1. Margins at the bottom printed pages in the Evaluation report have been adjusted.

(Requested by: Konnie Beck, Worthington Schools #53869)

Reports

1. Updated the “Service date overlaps” report to ensure services provided before the student enrolled in the current district do not appear in the results.

(Requested by: Kathy Zwonitzer, Centennial School District #54158)

2. Made a change to ensure the admin “Service hours” report does not display data from draft IEPs that have been finalized.

(Requested by: Bryan Schmidt, Rochester Public Schools #54355)

3. Made a change to the “Individualized health plans” GenEd Forms quick report to display students who have a plan start date and either an empty plan end date or a date that extends beyond the date the report is run.

(Requested by: Bill Underwood, Anoka Hennepin School District #54274)

2.0

1. Made a change in v2 to add extended tools to rich text editors.

(Requested by: Bill Underwood, Anoka-Hennepin School District #53838)

2. Made a change to ensure files upload to student’s history properly.

(Requested by: Kim Huether, Brainerd School District #53870)

3. Made a change to ensure the ISP menu displays accurate finalization data.

(Requested by: Sally Wulf, Westonka Public Schools #54126)

4. Made a change in v2 to ensure the save warning appears when navigating out of the Present Levels section of the IEP.

(Requested by: Shannon Ritt, Richfield Public Schools #54004)

5. Made a change to allow v2 Evaluation logs to save new information.

(Requested by: Karen Stay, St. Cloud Area School District #53840)

6. Updated the MA Parental consent form in V2 to allow all languages to print correctly.

(Requested by: Dellynne Monson, SWWC Service Cooperatives #54100)

System

1. The functionality of the “Include page numbers” checkbox on the finalization page of all forms has been improved so that when it is unchecked, the page numbers on the form are now hidden upon finalizing.

(Requested by: Linda Freemark, Prior Lake-Savage Area Schools, #53877)

2. Made a change to allow translated characters to print properly.

(Requested by: Erik Queen, Metro Deaf School #54097)

3. Made a change when the separate households feature is activated on a student’s setup page, the printed working copies will not display page numbers at the bottom when printing both parents’ copies of the form. However, if you finalize the form, you can still print separate forms for each parent with page numbers included.

(Requested by: Rachel Kamm, Mankato Area Public Schools #54393)

MN July Updates

On Saturday, July 8th, 2023, an update will be posted to all Minnesota SpEd Forms sites. The update will include the changes listed below:

IEP

1. Dropdown #41 has been re-named to “Type of paraprofessional support”.

(Requested by: SpEd Forms Advisory team #53696)

2. The language on the IEP Assessment page 1 has been updated.

(Requested by: Marla Pierskalla, St. Cloud Area School District #49466)

3. The IEP Snapshot has been updated to include the Behavior Support Plan (BSP).

(Requested by: Katie Mikla, Hastings Public Schools #53945)

4. The PCA plan of care checkbox has been added to the IEP snapshot.

(Requested by: SpEd Forms #DE-3828)

5. The paraprofessional support section of the IEP was updated.

(Requested by: MN Advisory team #DE-3944)

IFSP

1. Criteria insertion has been moved from Evaluation summary page to the Eligibility determination page.

(Requested by: ECSE Advisory team #DE-3908)

2. The term Progress report has been updated to “Periodic review” in all instances.

(Requested by: SpEd Forms #DE-3958)

1. The MA release of information, Communication regarding PCA services, Physician release, IEP/IFSP services record, and Physical therapy referral forms are being retired.

(Requested by: MA Advisory team #DE-3892)

2. An 837 report and Student claim navigation option has been added to the breadcrumbs when accessing an activity log, trip log or student billing page from the Create/edit claim transmission or Student claim report.

(Requested by: MA Advisory team #DE-3890)

3. Made changes to the ICD-10 entry to simplify the process.

(Requested by: Kari Saarloos, Anoka-Hennepin School District #53860)

4. The transportation statement will display on the PCA plan if Transportation is checked “Yes” in the Services section of the IEP.

(Requested by: Emma Christenson, Fergus Falls Area Special Education Cooperative #53630)

5. Made a change to the PCA evaluation to include a start date column that pulls the start date from the PCA/QP list. Also, moved notes to display directly under the PCA/QP name when the PCA evaluation is printed or viewed in History.

(Requested by: Kari Saarloos, Anoka-Hennepin School District #DE-3886)

1. Bateria IV-Cognitive and Bateria IV-Achievement tests have been added to the SpEd Forms test library.

(Requested by: Wendy Van Batavia, Midwest Special Education Cooperative #54329)

2. The SpEd Forms Intervention Services Part B (ECSE) 3.0 – 6.11 criteria has been re-named to “Development Delay – Ages 3 through 6” in order to align with the disability categories established by MDE.

(Requested by: Julie Schroeder, SWWC Service Cooperatives #53300)

Student setup

1. Fields for the student’s phone number and email address have been added under the student address section.

(Requested by: Melissa Wagner, Minnesota Valley Education District #53515)

2. Wording changes were made to the Evaluation Status (SEES) dropdown options.

(Requested by: SpEd Forms #DE-3955)

3. Federal Race will auto-populate on the student setup page based on the saved race/ethnicity options. The ability to select more than one race has been included.

(Requested by: SpEd Forms #DE-3772/DE-3773)

Other forms and logs

1. The Communication Log was updated and an additional comment box was added.

(Requested by: Ariel Larpenteur, Community Of Peace Academy #53661)

2. “End request” has been added to the checkbox options on the Emergency health/transportation information form.

(Requested by: Katie Wilder, Mounds View Public Schools #50496)

3. New “Staff debriefing meeting: Physical holding” and Staff debriefing meeting: Seclusion” forms have been added. They can be found under the Restrictive Procedures menu in v1 & v2.

(Requested by: MN Restrictive Procedures Advisory team #DE-3930/DE-3931/DE-4004)

4. The Use of Restrictive Procedures: Seclusion form and Use of Restrictive Procedures: Physical Hold forms have been updated.

(Requested by: MN Restrictive Procedures Advisory team #DE-3924/DE-3924/DE-4004)

5. The Special Education Data sheet now shows race/ethnicity information, mirroring the setup page for students.

(Requested by: SpEd Forms #52967)

MTSS

1. On the MTSS Plan page, the space designated for the intervention implementor and data collectors has been separated from other MTSS interventions, making it specific and distinct to each individual intervention.

(Requested by: Bill Underwood, Anoka-Hennepin School District #53606)

Reports

1. The Attendance detail report has been updated to display the search criteria at the top of the report and the printed version.

(Requested by: Jamie Wothe, Freshwater Education District #50834)

2. Header labels on the the Timeline Monitoring report have been updated.

(Requested by: Meghan Dobson, Independent School District 192 #53418)

3. A link to the Youtube tutorial on instructional days has been added to the admin instructional days report page.

(Requested by: SpEd Forms #DE-3871)

4. A new checkbox labeled “Behavior plan” has been included in appropriate admin searchable reports.

(Requested by: SpEd Forms #DE-3875)

5. A new “Provider credentials” quick report has been added.

(Requested by: Cindy Koziolek, Minnesota State Academies #53183)

6. Columns for IEP finalization date and Amendment Date have been added to the Prior IEP Meeting Dates quick report.

(Requested by: Sarah Mittelstadt, Southern Plains Education Cooperative #54141)

7. A new educator report titled “Service date overlaps” has been added for use.

(Requested by: SpEd Forms #DE-3903)

8. The MA Providers with services searchable report has been updated to include additional search options and export the student status.

(Requested by: Tara Goebel, South Washington County Schools #53642)

9. MA quick reports titled “Eval log and detail dates FY22-23” and“Inactive students with unsent claims” were added.

(Requested by: Tara Goebel, South Washington County Schools #52476/53484)

10. Added a new MA Quick report titled, “PCA provider list ”.

(Requested by: Amy Bean, Independent School District 318 #54027)

11. The MA criteria will be a filter option on the admin students report if the provider has the extended preference “MA eligible filter” or “MA records” enabled within their educator setup.

(Requested by: Julia Salzman, Rochester Public Schools #53882)

12. A “Show only students managed by me” checkbox has been added to the educator’s “View student history” report.

(Requested by: Krystal DeGraw Brooklyn Center Community Schools #54056)

13. IFSP services has been removed from the ‘Service hours’ report, to include just the IEP Services.

(Requested by: SpEd Forms #54089)

14. An MA services report has been added to the educator report menu that will allow providers to view all services entered by them. The provider is required to be shared with the student and have MA access to view the results.

(Requested by: Tara Goebel, South Washington County Schools #52751)

15. The new federal percentage has been applied to the Reconciliation and Total amount paid reports for claims paid on dates July 1, 2023 through September 30, 2023.

(Requested by: Dellynne Monson, SWWC Service Cooperative #54448)

16. A new quick report titled “Emergency care plan details” has been created.

(Requested by: Bill Underwood, Anoka-Hennepin School District #54404)

17. A new quick report titled “PT Service Students B-2” has been created.

(Requested by: Shannon Proulx, Esko School District #53816)

2.0

1. Parental Consent: Section 504 Evaluation, IEP Assessments pages 1 and 2, IFSP Periodic review, Evaluation Report and the admin support request system have all been converted to v2.

(Requested by: SpEd Forms #DE-3785, #DE-3776, #DE-3783 #DE-2957, #DE-3956)

2. Students that are inactive will now appear with an “i” badge next to the gear icon on the v2 SpEd dashboard page.

(Requested by: SpEd Forms #DE-3779)

3. Updated the MA Forms menu in v2 to include folders.

(Requested by: SpEd Forms #DE-3895)

4. Added a bubble guidance icon with guidance from DHS next to the description box on direct service activity logs in v2.

(Requested by: Wanda Lane, Brainerd School District #54068)

5. A button to get directly to the Special Education data sheet was added to Student setup in v2.

(Requested by: SpEd Forms #DE-3971)

System

1. The Enrollment status change form print page will now include the MARSS ID and LSID.

(Requested by: Karrie Taylor, Park Rapids ISD #52096)

2. Within admin organization “SBCS providers” has been added to manage school based community services.

(Requested by: SpEd Forms #DE-3774)

3. A “SIS School ID” field has been added school setup page, which will be editable. The current “School ID” has been changed to be read-only.

(Requested by: SpEd Forms #DE-3896)

4. An additional checkbox has been included in the school setup section, labeled as “Send an email to the building MARSS reporter when an Enrollment status change form is created or revised. This option enables the district’s MARSS contact to receive an email notification whenever an Enrollment status change form is created or modified and subsequently saved.

(Requested by: Kathy Zwonitzer, Centennial School District #51835)

5. Made a change to ensure when sending a student with documents previously signed electronically to another server, only the original document is included when picked up on the new server.

(Requested by: SpEd Forms #DE-3957)

6. If a student who has been shared with a parent or parents is transferred to a new plan manager and the “reset sharing” option is chosen, the parent’s access will not be revoked. The same rule applies to students who have been exited/inactivated.

(Requested by: SpEd Forms #52629)

Announcements

IMPORTANT: New “Active” and “Special education” checkboxes have been added on the student setup page. These checkboxes will now determine if the student record is active or inactive. The evaluation status (SEES) and the status end code dropdowns will remain but will no longer determine if the student is active or inactive. The new checkboxes will be utilized throughout the system to establish student status, including on student lists, dashboards and reports. Here is a short video indicating the changes: