Author Archives: Matt Moody

On Saturday, July 8th, 2023, an update will be posted to all Minnesota SpEd Forms sites. The update will include the changes listed below:

IEP

1. Dropdown #41 has been re-named to “Type of paraprofessional support”.

(Requested by: SpEd Forms Advisory team #53696)

2. The language on the IEP Assessment page 1 has been updated.

(Requested by:  Marla Pierskalla, St. Cloud Area School District #49466)

3. The IEP Snapshot has been updated to include the Behavior Support Plan (BSP). 

(Requested by: Katie Mikla, Hastings Public Schools #53945)

4. The PCA plan of care checkbox has been added to the IEP snapshot.

(Requested by: SpEd Forms #DE-3828)

5. The paraprofessional support section of the IEP was updated.

(Requested by: MN Advisory team #DE-3944)

IFSP

1. Criteria insertion has been moved from Evaluation summary page to the Eligibility determination page.

(Requested by: ECSE Advisory team #DE-3908)

2. The term Progress report has been updated to “Periodic review” in all instances.

(Requested by: SpEd Forms #DE-3958)

MA

1. The MA release of information, Communication regarding PCA services, Physician release, IEP/IFSP services record, and Physical therapy referral forms are being retired.

(Requested by: MA Advisory team #DE-3892)

2. An 837 report and Student claim navigation option has been added to the breadcrumbs when accessing an activity log, trip log or student billing page from the Create/edit claim transmission or Student claim report.

(Requested by: MA Advisory team #DE-3890)

3. Made changes to the ICD-10 entry to simplify the process.

(Requested by: Kari Saarloos, Anoka-Hennepin School District #53860)

4. The transportation statement will display on the PCA plan if Transportation is checked “Yes” in the Services section of the IEP.

(Requested by: Emma Christenson, Fergus Falls Area Special Education Cooperative #53630)

5. Made a change to the PCA evaluation to include a start date column that pulls the start date from the PCA/QP list. Also, moved notes to display directly under the PCA/QP name when the PCA evaluation is printed or viewed in History. 

(Requested by: Kari Saarloos, Anoka-Hennepin School District #DE-3886)

ER

1. Bateria IV-Cognitive and Bateria IV-Achievement tests have been added to the SpEd Forms test library. 

(Requested by: Wendy Van Batavia, Midwest Special Education Cooperative #54329)

2. The SpEd Forms Intervention Services Part B (ECSE) 3.0 – 6.11 criteria has been re-named to “Development Delay – Ages 3 through 6” in order to align with the disability categories established by MDE.

(Requested by: Julie Schroeder, SWWC Service Cooperatives #53300)

Student setup

1. Fields for the student’s phone number and email address have been added under the student address section.

(Requested by: Melissa Wagner, Minnesota Valley Education District #53515)

2. Wording changes were made to the Evaluation Status (SEES) dropdown options. 

(Requested by: SpEd Forms #DE-3955)

3. Federal Race will auto-populate on the student setup page based on the saved race/ethnicity options. The ability to select more than one race has been included.

(Requested by: SpEd Forms #DE-3772/DE-3773)

Other forms and logs

1. The Communication Log was updated and an additional comment box was added. 

(Requested by: Ariel Larpenteur, Community Of Peace Academy #53661)

2. “End request” has been added to the checkbox options on the Emergency health/transportation information form. 

(Requested by: Katie Wilder, Mounds View Public Schools #50496)

3. New “Staff debriefing meeting: Physical holding” and Staff debriefing meeting: Seclusion” forms have been added. They can be found under the Restrictive Procedures menu in v1 & v2.

(Requested by: MN Restrictive Procedures Advisory team #DE-3930/DE-3931/DE-4004)

4. The Use of Restrictive Procedures: Seclusion form and Use of Restrictive Procedures: Physical Hold forms have been updated.

(Requested by: MN Restrictive Procedures Advisory team #DE-3924/DE-3924/DE-4004)

5. The Special Education Data sheet now shows race/ethnicity information, mirroring the setup page for students. 

(Requested by: SpEd Forms #52967)

MTSS

1. On the MTSS Plan page, the space designated for the intervention implementor and data collectors has been separated from other MTSS interventions, making it specific and distinct to each individual intervention.

(Requested by: Bill Underwood, Anoka-Hennepin School District #53606)

Reports

1. The Attendance detail report has been updated to display the search criteria at the top of the report and the printed version.

(Requested by: Jamie Wothe, Freshwater Education District #50834)

2. Header labels on the the Timeline Monitoring report have been updated.

(Requested by: Meghan Dobson, Independent School District 192 #53418)

3. A link to the Youtube tutorial on instructional days has been added to the admin instructional days report page.

(Requested by: SpEd Forms #DE-3871)

4. A new checkbox labeled “Behavior plan” has been included in appropriate admin searchable reports.

(Requested by: SpEd Forms #DE-3875)

5. A new “Provider credentials” quick report has been added.

(Requested by: Cindy Koziolek, Minnesota State Academies #53183)

6. Columns for IEP finalization date and Amendment Date have been added to the Prior IEP Meeting Dates quick report.

(Requested by: Sarah Mittelstadt, Southern Plains Education Cooperative #54141)

7. A new educator report titled “Service date overlaps” has been added for use.

(Requested by: SpEd Forms #DE-3903)

8. The MA Providers with services searchable report has been updated to include additional search options and export the student status.

(Requested by: Tara Goebel, South Washington County Schools #53642)

9. MA quick reports titled “Eval log and detail dates FY22-23” and“Inactive students with unsent claims” were added.

(Requested by: Tara Goebel, South Washington County Schools #52476/53484)

10. Added a new MA Quick report titled, “PCA provider list ”.

(Requested by: Amy Bean, Independent School District 318 #54027)

11. The MA criteria will be a filter option on the admin students report if the provider has the extended preference “MA eligible filter” or “MA records” enabled within their educator setup.

(Requested by: Julia Salzman, Rochester Public Schools #53882)

12. A “Show only students managed by me” checkbox has been added to the educator’s “View student history” report. 

(Requested by: Krystal DeGraw Brooklyn Center Community Schools #54056)

13. IFSP services has been removed from the ‘Service hours’ report, to include just the IEP Services.

(Requested by: SpEd Forms #54089)

14. An MA services report has been added to the educator report menu that will allow providers to view all services entered by them.  The provider is required to be shared with the student and have MA access to view the results.

(Requested by: Tara Goebel, South Washington County Schools #52751)

15. The new federal percentage has been applied to the Reconciliation and Total amount paid reports for claims paid on dates July 1, 2023 through September 30, 2023.

(Requested by: Dellynne Monson, SWWC Service Cooperative #54448)

16. A new quick report titled “Emergency care plan details” has been created.

(Requested by: Bill Underwood, Anoka-Hennepin School District #54404)

17. A new quick report titled “PT Service Students B-2” has been created. 

(Requested by: Shannon Proulx, Esko School District #53816)

Announcements

IMPORTANT: New “Active” and “Special education” checkboxes have been added on the student setup page. These checkboxes will now determine if the student record is active or inactive.  The evaluation status (SEES) and the status end code dropdowns will remain but will no longer determine if the student is active or inactive.  The new checkboxes will be utilized throughout the system to establish student status, including on student lists, dashboards and reports. Here is a short video indicating the changes:

 

On Saturday, July 8th, 2023, an update will be posted to all Wisconsin SpEd Forms sites. The update will include the changes listed below:

IEP

1.The empty date field that appears on the printed and finalized version of the Extended School Year (I-11) has been removed.

(Requested by: Lauren Miller, Superior School District #54210)

ER

1. Bateria IV-Cognitive and Bateria IV-Achievement tests have been added to the SpEd Forms test library. 

(Requested by: Wendy Van Batavia, Midwest Special Education Cooperative #54329)

2. The evaluation report criteria and the generic ER template have been updated with the new criteria from WI DPI.

(Requested by: SpEd Forms #54425)

Other forms and logs

1.The Communication Log has been recently updated, and an additional comment box has been added. 

(Requested by: Ariel Larpenteur, Community Of Peace Academy #53661)

2. “End request” has been added to the options on the Emergency health/transportation information form. 

(Requested by: Katie Wilder, Mounds View Public Schools #50496)

3. A recent RE-3 form will display a green check instead of the stop sign along with a note reading “Notice of Agreement that a 3 Year Reevaluation is Not Needed was sent on [date]” in the pop-up info on the SpEd Dashboard.

(Requested by: Lauren Miller, Superior School District #54380)

Reports

1. A link to the Youtube tutorial on Instructional days has been added on the Admin reporting Instructional days page.

(Requested by: SpEd Forms #DE-3871)

2.0

1. IE-2 Initial Evaluation: No Additional Assessments Needed, IE-3 Initial Evaluation: Notice and Consent Regarding Need to Conduct Additional Assessments, Parental consent Section 504 evaluation, ER-3 Evaluation Report: Documentation for Determining Braille Needs for a Child with a Visual Impairment, ED-1 Existing Data Review to Determine if Additional Assessments or Evaluation Materials are Needed, ER-4 Notice of IEP Team Findings That Child is Not a Child With a Disability, R-1 Referral for Special Education and Related Services, ER-2-A Required Documentation for SLD – Initial, RE-1 Notice of Reevaluation, RE-2 Notice of Agreement to Conduct a Reevaluation More Than Once a Year and the Evaluation Report has been converted to v2.

(Requested by: SpEd Forms, DE-3795, DE-3809, DE-3785, DE-3833, DE-3793, DE-3839, DE-3787, DE-3832, DE-3843, DE-3846, DE-3956)

System

1. A “SIS School ID” field has been added to the Admin School setup page, which will be editable. The current “School ID” has been changed to read-only.

(Requested by: SpEd Forms #DE-3896)

2. A change was made to ensure when sending a student with electronically signed documents to another server, only the original document is included when copied to the new server. 

(Requested by: SpEd Forms #DE-3957)

Announcements

IMPORTANT: New “Active” and “Special education” checkboxes have been added on the student setup page. These checkboxes will now determine if the student record is active or inactive.  The evaluation status (SEES) and the status end code dropdowns will remain but will no longer determine if the student is active or inactive.  The new checkboxes will be utilized throughout the system to establish student status, including on student lists, dashboards and reports. Here is a short video indicating the changes:

On Saturday, July 8th, 2023, an update will be posted to all Wisconsin SpEd Forms sites. The update will include the fixes listed below:

IEP

1. A change was made to ensure margins on the IEP print accurately when a Draft copy is printed. 

(Requested by: Lauren Miller, Superior School District #54000)

2. Made a change to display the IEP Meeting and Amended Date at the top of each page on the IEP.

(Requested by Lauren Miller, Superior School District #54146)

3. Data entered for “Range” and “Minutes Total” on the I-11 Extended School Year form, section III, titled “Related Services Needed to Benefit from Special Education” will now be retained after saving.

(Requested by: Lauren Miller, Superior School District #54152)

ER

1. Margins at the bottom printed pages in the Evaluation report have been adjusted.

(Requested by: Konnie Beck, Worthington Schools #53869)

System

1. The functionality of the “Include page numbers” checkbox on the finalization page of all forms has been improved so that when it is unchecked, the page numbers on the form are now hidden upon finalizing.

(Requested by: Linda Freemark, Prior Lake-Savage Area Schools #53877)

2. Made a change so that when the separate households feature is activated on a student’s setup page, the printed working copies will not display page numbers at the bottom when printing both parents’ copies of the form. However, if you finalize the form, you can still print separate forms for each parent with page numbers included.

(Requested by: Rachel Kamm, Mankato Area Public Schools #54393)

On Saturday, April 29th, 2023, an update will be posted to all Minnesota SpEd Forms sites. This update includes the following fixes:

MA

1. Fixed Not billable activity logs to display all notes and allow finalization when there is no time listed.

(Requested by: Christine O’Brien, Inver Grove Heights Schools #53590)

2. Made a change to display and print evaluation log notes after an evaluation log has been billed and then reactivated.

(Requested by: Heather Murphy, North St. Paul-Maplewood-Oakdale ISD #53573)

3. A change was made to prevent information from clearing on the PCA evaluation form.

(Requested by: Kari Saarloos, Anoka-Hennepin School District #53608)

4. Made a change to allow the supervisor field to be cleared from an activity log.

(Requested by: Emma Christenson, Fergus Falls Area Special Education Cooperative #53564)

5. Made a change to prevent the claim from disappearing when selecting or changing the MA setting.

(Requested by: Kari Saarloos, Anoka-Hennepin School District #53568)

Other forms and logs

1. Made a change to ensure all Special Ed teachers are able to access the Service reconciliation tool as expected.

(Requested by: Jennie Sorenson, Mounds View Public Schools #53677)

2. Made a change to the IEP Transition Services pg. 2 to ensure the print page maintains line breaks as anticipated.

(Requested by: Katie Mikla, Hastings Public Schools #53680)

System

1. Restored comments previously added to uploaded history documents.

(Requested by: Lauren Johnsen, Minnetonka Public Schools #53727)