Author Archives: Wisdom Ndieli

On Saturday, October 5th, 2024, an update will be posted to all Minnesota SpEd Forms sites. The update will include the changes listed below:

IEP

1. Updated Assessments (Page 1) to reflect the changes in the Alternate MCAs. 

(Requested by: SpEd Forms #DE-5367)

2. The working English IEP will move English text into the appropriate sections of the Spanish, Somali, or Hmong IEP once the user clicks the ‘reset’ button on select non-English IEP pages.

(Requested by: Amy Wilkinson, Bloomington Public Schools #59701)

3. Added a rich text editor to ESY progress report text fields.

(Requested by: Cherene Newman, Mahtomedi Public Schools #60598)

MA

1. The option to ‘Remove from my list’ was added to the left bar options on the MA Forms menu.

(Requested by: Kim Mackenzie, Intermediate School District 287 #DE-5306)

2. In the mental status examination section of the Diagnostic assessment, a label change has been made.

(Requested by: Bryan Schmidt, Rochester Public Schools #60897)

3. A validation was added that will require a documentation method on PCA logs and prevent finalizing all MA logs if an activity is marked incomplete.

(Requested by: Kim Mackenzie, Intermediate School District 287 #62409)

4. On the MA dashboard, a ‘Group log’ button was added. This will allow you to use a group description that will get added to multiple students, or to select from your group template if one has been created.

(Requested by: Kari Saarloos, Anoka-Hennepin School District #DE-5366)

5. Changes have been made to the Individualized Treatment Plan (ITP): The diagnosis will display from the ICD-10 code setup page, a field for direct minutes was added, the long-term goal and short-term objective drop-down will include the goals and objectives from the service plan and the time field has been removed from the parent approval section.

(Requested by: Bryan Schmidt, Rochester Public Schools #60897)

6. T1018 – U4TM Mental Health Services has been added for School Social Work service documentation.

(Requested by: MN Department of Human Services)

7. The new Centers for Medicaid ICD-10 code changes have been applied. Running the “Students with inactive ICD-10 codes” will find any codes that are no longer billable.

(Requested by: SpEd Forms #DE-5518)

Other forms and logs

1. In the meeting purpose section of a Part C Record of a team meeting, users will now see dropdown 205: ‘Purpose of Meeting’ options to match the options available on the Part C Notice of a team meeting.

(Requested by: Katie Wilder, Mounds View Public Schools #60653)

2. Transportation has been added to the IEP/IFSP snapshot.

(Requested by: Mary McPhee, Elk River Area Schools #59684)

3. A new CTSS history designation has been added and can be selected when uploading an outside form to history.

(Requested by: Bryan Schmidt, Rochester Public Schools #60897)

Reports

1. Service has been added as a search option on the Admin “Student Sharing” report.

(Requested by: Bill Underwood, Anoka-Hennepin School District #60172)

2. A new quick report titled “Spaces in student names” has been added.

(Requested by: Rieger Viche, Duluth Public Schools #60893)

3. The requirement to select a Plan Manager, Provider or Supervisor when running the Educator Service report has been removed. If nothing is selected, the report will return all students shared with the educator.

(Requested by: Bill Underwood, Anoka-Hennepin School District #61071) 

4. An MA quick report, “Student and MA billing setup shared fields” has been added.

(Requested by: Rieger Viche, Duluth Public Schools #60081)

5. The columns “Number of staff injuries” and “Number of student injuries” have been added to the Stepwell Restrictive procedures: seclusions 2023-24/2024-25 and Restrictive procedures: physical holds 2023-24/2024-25.

(Requested by: Bryan Schmidt, Rochester Public Schools #60480)

6. A new quick report titled, “Provider sharing” has been added.

(Requested by: Rieger Viche, Duluth Public Schools #62425)

7. A new GenEd quick report, “504 Plan SIS (imported) enrollment record discrepancies SEES, environment and disability codes” has also been added.

(Requested by: Bill Underwood, Anoka-Hennepin Public Schools #60740)

8. A new GenEd quick report “Enrollment records with 54 disability code but NOT active” is available.

(Requested by: Bill Underwood, Anoka-Hennepin Public Schools #60740)

9. A new admin quick report titled, ”IEP date for age three with an IFSP” has been added.

(Requested by: Julie Emry, Rosemount-Apple Valley-Eagan Public Schools #60769)

2.0

 1. Additional guidance has been added to the IEP services (page 2) regarding the Participation in preschool placement (PPP) section. The IEP validation page was also updated for clarity.

(Requested by: SpEd Forms #DE-5441)

2. Admin Team meetings in 90 days, Disability count, Teacher workload analysis and Access Log reports have been converted to v2.

(Requested by: SpEd Forms #DE-5328, #DE-5355, #DE-5319 and #DE-5337)

System

1. A new district preference has been created to allow districts to override individual user font choices. Additionally, an accessibility font setting has been added to the student setup page, which will only apply to that individual student. This will override any district preferences.

(Requested by: SpEd Forms #DE-5193)

2. Made phone numbers easier to enter for persons with visual disabilities.

(Requested by: Katie Wilder, Mounds View Public Schools #60995)

3. School mover, grade rollover, and graduate seniors reports have been added to reporting permissions in the Admin educator setup page.

(Requested by: Shannon Proulx, Esko School District #57141)

We’re always working hard to ensure the smooth running of SpEd Forms. During the past two months, we’ve made a number of performance improvements that aren’t immediately visible to most of our users but ensure the system operates efficiently, thanks to input from our customers.

On Saturday, October 5th, 2024, an update will be posted to all Wisconsin SpEd Forms sites. The update will include the changes listed below:

Reports

1. A new quick report titled “Spaces in student names” has been added.

(Requested by: Rieger Viche, Third Party Billing Specialist/SpEd Forms Administrator #60893)
2. Service has been added as a search option on the Admin “Student Sharing” report.
(Requested by: Bill Underwood, Anoka-Hennepin School District #60172)

2.0

1. Admin Team meetings in 90 days, Disability count, Teacher workload analysis and Access Log report have been converted to v2.

(Requested by: SpEd Forms #DE-5328, #DE-5355, #DE-5319 and #DE-5337)

2. Added guidance information to the Notice of Meeting of the IEP Team (I-1)

(Requested by: Sandy Strand, Prescott School District #59459)

System

1. When using the Switch student feature, the student row will be highlighted to show the student you are hovering over for easier selection.

(Requested by: SpEd Forms #DE-5389)

2. Made phone numbers easier to enter for persons with visual disabilities.

(Requested by: Katie Wilder, Mounds View Public Schools #60995)

3. A new district preference has been created to allow districts to override individual user font choices. Additionally, an accessibility font setting has been added to the student setup page, which will only apply to that individual student. This will override any district preferences.

(Requested by: SpEd Forms #DE-5193)

4. Modified the process within Admin parents to allow for more efficient changes to the parent email (and username).

(Requested by: Kris McBride, Burnsville Public School District #60773)

We’re always working hard to ensure the smooth running of SpEd Forms. During the past two months, we’ve made a number of performance improvements that aren’t immediately visible to most of our users but ensure the system operates efficiently, thanks to input from our customers.                                                                                                

On Saturday, August 10th, 2024, an update will be posted to all Minnesota SpEd Forms sites. The update will include the changes listed below:

IEP

1. The section on page two of the services section that was previously labeled “Membership hours in community preschool placement” has been relabeled, reformatted and repurposed. This IEP section can now be used to document placement in any center-based preschool program option at district expense.  This can include inclusive or self-contained district options, or options in the community for which the district pays tuition or otherwise expends resources. Using this section is one step in having SpEd Forms calculate attendance, membership and special education service hours for ECSE without the use of attendance logs. This will greatly lighten the workload of staff providing service to preschool children with disabilities.

(Requested by: SpEd Forms ECSE advisory committee #58151)

ER

1. Made an update to the Evaluation report to allow the addition of multiple tests at a time.

(Requested by: SpEd Forms #DE-5189)

MA

1. When adding an ICD-10 code, a service will be required before the code can be added.

(Requested by: Sue Peterson, Rosemount-Apple Valley-Eagan Public Schools #59621)

2. Made a wording change to the federal crime language on the activity log print page to match the form.

(Requested by: SpEd Forms #DE-5301)

Other forms and logs

1. A new form titled “Stand-alone Developmental Adapted Physical Education (DAPE) Assessment” has been added to the Referral and Evaluation section for use.

(Requested by: MN Advisory Team #60337)

2. The Part C Prior Written Notice for Dismissal was updated based on new MDE guidance. This version of the PWN now features an accompanying consent document.

(Requested by: Bill Underwood, Anoka-Hennepin School District #60418)

3. Added the number of injuries per incident to Restrictive Procedures forms.

(Requested by: Bryan Schmidt, Rochester Public Schools #60480)

Reports

1. The informed consent effective date will now be displayed on the 837P results page.

(Requested by: Dellynne Monson, SWWC Service Cooperatives #60097)

2. New MA quick reports have been added for recent school years titled, “PCA evaluations.”

(Requested by:  Lynda Hurt, Intermediate School District 917 #60001)

3. Providers with/without services have been renamed “Providers with/without MA activity logs,” and the school, plan type, and plan service start and end dates have been added to the results.

(Requested by: Tara Goebel, South Washington County Schools #59501)

2.0

 1. Admin and Educator’s Blank forms in PDF format reports, Educator Student history progress reports, Plan Management Agenda, Attendance Summary report, View student history report, MARSS B report, IFSP – Child and Family Outcomes, IFSP Family-directed assessment, Record access logs, Educator services report, Educator combined report, Team meetings in the next 90 days, and all alternate language IEP version have all been converted to v2.

(Requested by: SpEd Forms #DE-5253, #DE-5255, #DE-5291, #DE-5278, #DE-5254, #DE-2946, #DE-5234, #DE-5239, #DE-5281, #DE-5220, #DE-5296 and #DE-5295)

2. When the plan type is set to ISP, that change will be reflected in the Individual Services Plan (ISP) menu, breadcrumbs, print and finalization lists.

(Requested by: SpEd Forms #DE-5334)

3. An absence log has been added to the Enrollment and attendance folder. This new log captures absences of preschool children in center-based program options to support the accurate calculation and reporting of attendance hours as required by MDE. This will greatly lighten the workload of staff providing service to preschool children with disabilities.

(Requested by: SpEd Forms ECSE advisory committee #58151)

System

1. Educator permissions were added to the paraprofessional role to block access to the ICD-10 code setup, consent or PCA forms folders on the MA forms menu.

(Requested by: Kim Mackenzie, Intermediate School District 287 #59249)

2. The ability to sort by file type has been added to the v2 history menu.

(Requested by: Beth Watkins, St. Cloud Area School District #DE-5192)

3. The student setup screen has been updated to show the student’s creation date and last imported date.

(Requested by: SpEd Forms #DE-5090)

4. The function of school setup has been enhanced to include the setup of a preschool placement option as a school to facilitate the alignment of an instructional days calendar to a preschool placement option.  This must be used by districts wishing to automate the calculation of membership, attendance and special education service hours for preschool children with IEPs without using the current attendance logs.  This will greatly lighten the workload of staff providing service to preschool children with disabilities. 

(Requested by: SpEd Forms ECSE advisory committee #58151)

5. The rich text editors have been updated to allow right-clicking with copy, spellcheck, and other browser features.

(Requested by: SpEd Forms #DE-5315)

6. The role name for “GenEd Staff” has been changed to “504 Staff”, but no functional changes have been made to the role or its permissions.

(Requested by: SpEd Forms #DE-5312)

On Saturday, August 10th, 2024, an update will be posted to all Wisconsin SpEd Forms sites. The update will include the changes listed below:

Other forms and logs

1.  Made an update to the Evaluation report to allow the addition of multiple tests at a time.

(Requested by: SpEd Forms #DE-5189)

2.0

1. A new navigation tool has been added to the breadcrumbs found at the top of each IEP page, allowing for easy access to different sections of the service plan. This same navigation is already available within the Evaluation report.

(Requested by: Dena Hagen, Superior School District, #DE-5314)

2. Admin and Educator Blank forms in PDF format reports, Educator view student history report and Record access log have been converted to v2.

(Requested by: SpEd Forms #DE-5253, #DE-5254, #DE-5255 and #DE-5239)

System

1. The ability to sort by file type has been added to the v2 history menu.

(Requested by: SpEd Forms #DE-5192)

2. The student setup screen has been updated to show the student’s creation date and last imported date.

(Requested by: SpEd Forms #DE-5090)

3. The role name for “GenEd Staff” has been changed to “504 Staff”, but no functional changes have been made to the role or its permissions.

(Requested by: SpEd Forms #DE-5312)

4. The rich text editors have been updated to allow right-clicking with copy, spellcheck, and other browser features.

(Requested by: SpEd Forms #DE-5315)