Updates – Page 2 – SpEd Forms

MN November Updates

On Saturday, November 6th, 2021, an update will be posted to all Minnesota SpEd Forms sites. The update will include the changes listed below:

MA
1. Updated the wording of the MA preference to “Only allow Super admins to delete ICD-10 Codes”.
(Requested by: Tonia Czech, SpEd Forms #DE-2015)
2. Made a change to allow educators to edit the ICD-10 code even if they were not the provider who originally entered it.
(Requested by: Shannon Zimmerman, Athlos Leadership Academy #DE-1915)

504
1. Added the ability to input staff initials at the bottom of Section 504 Plan.
(Requested by Terri Cairns, Rosemount-Apple Valley-Eagan Public Schools #47867)

Other Forms
1. A clear form button has been added to Referral Review and Assessment Determination.
(Requested by Kim Johnson, Thief River Falls Schools #44741)
2. Updated wording on the Use of Restrictive Procedures: Seclusion form.
(Requested by Christina Wilkins, Winona Area Public Schools #47982)
3. An explanation text box has been added to the Staff Debriefing Meeting form.
(Requested by Meghan Dobson, Intermediate School District 917 #47016)
4. Updated the wording on the Authorization for Release of Information form for compliance.
(Requested by Nicole Woodward, St. Croix River Education District #44263)

Reports
1. Maximized the download limit for Admin Students.
(Requested by: Mark Oehrlein, SpEd Forms #DE-2004)
2. Disability Count Report has been improved.
(Requested by: Darla Dennis, SpEd Forms #DE-1988)
3. The meeting purpose has been added to the “Notice of Team Meeting Finalization Dates” quick report.
(Requested by: Jennifer Robak, St. Cloud Area School District #48401)

System
1. Added an extended permission to turn off the ability for educator accounts to send and receive student transfers remotely.
(Requested by: Emma Christenson, Fergus Falls Area Special Education Coop #47987)
2. A new admin preference titled “Enable SpEd Forms 2.0 and force all users to use 2.0 at all times” has been added.
(Requested by: Scott Masten, Lake Agassiz Education Cooperative #47286)
3. The Resident District list now will only include MN school districts that can legally be resident districts to ensure data integrity.
(Source: Lisa Backer, SpEd Forms #47437)
4. The remote pick up buttons have been made more intuitive.
(Requested by: Mark Oehrlein, SpEd Forms #DE-1916)
5. Educators with disabled accounts have been hidden in ‘person making communication log contact’ drop down.
(Requested by: Kelli Byrnes, SpEd Forms #DE-1918)
6. The 2021/2022 superintendent information has been updated per MDE to pull into the Student Acknowledgement and Tuition Agreement form.
(Requested by: Angelica Rieck, SpEd Forms #47639)
7. In order to continue improving the program we are updating many old menus into a more modern programming language. The last month, we’ve updated MA Forms in PDF Format, MA Workload Analysis, Restore ERs, Attendance entry, MA View transactions screen, Educator Attendance Detail, MARSS A School Data, Combined Report, MARSS Table B Student Data, Forms in PDF Format and Teacher Workload Analysis.
(Requested by: SpEd Forms, DE-1974, DE-1966, DE-1955, DE-1899, DE-1965, DE-1905, DE-1898, DE-1903, DE-1897, DE-1891 and DE-1973)
8. In preparation for electronic signatures, we have enabled preferences in Admin / Organization/ Preferences. Please do not change the settings until we release guidance on their use.
(Requested by: SpEd Forms #DE-1699/#DE-1700)

2.0
1. A notification flag has been added when a new message is available.
(Requested by: Kelli Byrnes, SpEd Forms #DE-1974)
2. Updated the save button positioning on the MA Activity Log Detail.
(Requested by Michael Buswell, SpEd Forms #DE-1902)
3. A Totals button has been added on the v2.0 activity log that will display the total billable time and encounters.
(Reported by: Carla Cooper, Lakeville Area Schools #DE-1982)
4. Made a change to restrict the available services on the v2.0 activity log to the services that have been set up for that district providing the service.
(Requested by: Lynda Hurt, Intermediate School District 917 #DE-2019)

WI November Updates

On Saturday, November 6th 2021, an update will be posted to all Wisconsin SpEd Forms sites. This update includes the following updates:
IEP
1. The pop up notice for students with a primary disability of Significant Developmental Delay and nearing the age 9 and those above age 10 now reads “Student may be eligible under Significant Development Delay through age nine”.

(Requested by: Bonnie Barker, Boyceville Community Schools #47595)

504 Forms
1. Staff initials can now be added at the bottom of 504 plan to indicate the Notice of Parent/Student Rights have been given.

(Requested by: Terri Cairns, Rosemount-Apple Valley-Eagan Public Schools #47867)

Other forms
1. Educators with disabled accounts have been hidden in the ‘person making contact’ dropdown on the communication log form.

(Requested by: Kelli Byrnes, SpEd Forms #DE-1918)
2. “[District and Number] and its employees, representatives, and contractors” language has been added to the Release of Information Form.

(Requested by: Nicole Woodward, St. Croix River Education District #44263)

Reports
1. Maximized the download limit for the Admin Student list.

(Requested by: Mark Oehrlein, SpEd Forms #DE-2004)

MA Forms
1. A “Totals” button has been added on the v2.0 activity log that will display the total billable time and encounters.

(Reported by: Carla Cooper, Lakeville Area Schools #DE-1982)
2. “Delete” button on the MA log bulk delete report will be grayed out when there is nothing to delete.

Reported by Tonia Czech, SpEd Forms #DE-1907

System
1. An admin educator permission was added to turn off the ability for users to send and receive student transfers remotely.
(Karen Stay, St Cloud Area School District #47988)
2. A notification indicator will be displayed when a message is available in V2.0 and when you have a student pick up waiting.
(Reported by: Wanda Lane, Brainerd School District #47640)
3. Pick up button now displays ‘confirm’ and ‘cancel’.
(Reported by: Mark Oehrlein, SpEd Forms #DE-1916)
4. In order to continue improving the program we are updating many old menus into a more modern programming language. This last month Forms in PDF Format, Combined Report(Admin/Educator), the MA View transactions screen, MA Workload Analysis, Workload Analysis, MA Forms menu, and the Super Admin Report Restore ER’s have been converted from ASP to PHP.
(Requested by: SpEd Forms #DE-1891, #DE-1903, #DE- 1965, #DE-1966, #DE-1973, #DE-1974 and #DE-1995)

MN October Updates

On Saturday, October 2nd, 2021, an update will be posted to all Minnesota SpEd Forms sites. The update will include the changes listed below:

IEP

1. The ‘Select standards-based need’ link on the Goals page of the IEP has been removed. Current goals are written to new MN Standards.

(Requested by: Gary Lewis, SpEd Forms #46531)

2. The MN Assessments page 1 has been updated to reflect new information regarding the Civics requirements.

(Requested by: Diane McCarron, SpEd Forms #47402)

3. Goals for Social/Emotional Learning standards have been updated.

(Requested by: Gary Lewis, SpEd Forms #47570)

1. The signature process has been updated on the PCA plan of care.

(Requested by: Tonia Czech, SpEd Forms #DE-1726)

2. PCA provider list setup has been added to Admin MA reporting. This will be used for a future PCA supervision form.

(Requested by: Dellynne Monson, SWWC Service Cooperatives #DE-1751)

3. When ‘Time Study’ is selected on the PCA log, the start/end times are no longer editable.

(Source: Tonia Czech, SpEd Forms #DE-1758)

4. A change has been made to prevent the trip log from being finalized if the MA setting on the student billing setup is selected as home.

(Requested by: Dellynne Monson, SWWC Service Cooperatives #47127)

5. Added a preference to “Only allow Administrators to reactivate finalized or signed logs.”

(Requested by: Tonia Czech, SpEd Forms #DE-1712)

6. Claims that do not have a description will no longer be allowed to be selected and sent in the 837P X12 batch file.
(Requested by: Susan Solander, Shakopee Public Schools #DE-1777)

7. Two new drop downs have been added to the PCA Plan of Care.
(Requested by: Wanda Lane, Brainerd School District #47195)

504

1. The 504 plan date on the Educator Student list now pulls from the Section 504 Plan form.

(Requested by: Krystal DeGraw, Brooklyn Center Community Schools #47672)

Other Forms

1. The default status start date for enrollment records has been removed.
(Source: Lisa Backer, SpEd Forms #46789)

2. Text editing tools have been added to the Record of Team Meeting form.

(Requested by Bonnie Barker, Boyceville Community Schools #47609)

3. Transportation Coordinator has been added to the role choices at the bottom of the Emergency Health/Transportation Information form.
(Requested by Scott Masten, Lake Agassiz Education Cooperative #47615)

Reports

1. Two new sort by drop downs were added to the Admin Teacher Workload Analysis report.

(Requested by: Angela Lund, Waseca Public Schools #45843)

2. The ‘Instructional Days Only’ checkbox has been added to the Attendance Summary Report.

(Requested by Linda Wharram, Meeker and Wright Special Education Cooperative #46042)

3. Attendance Summary Report now shows students that have no minutes or enrollment records when the ‘Has Minutes’ box is unchecked.

(Requested by Katie Roiger, Yellow Medicine East Schools #46195)

4. The version that each educator is using has been added to the “Educator List (no disabled users)” quick report.

(Requested by Rashelle Weicherding, River Bend Education District #47403)

5. Updated the appearance of the drop down options on Admin Students for clarity.

(Requested by: Wanda Lane, Brainerd School District #47506)

6. “Goals that are being measured” has been added to the available quick reports.
(Requested by: Taylor Rub, Hiawatha Academies #47761)

7. A new “Plans finalized in 2021-22” quick report has been added for use.
(Requested by: Susan O’Connor-Meyer, St. Cloud Area School District #47865)

8. A quick report titled “Notice of Transfer of Parent Rights form finalization dates” is available.
(Requested by: Lauren Johnsen, Minnetonka Public Schools #47923)

9. Admin Grade Rollover Report results are now showing from the newest to the oldest.

(Requested by: Kelli Byrnes, SpEd Forms #DE-1737)

10. A new super admin report to allow bulk deleting of old MA logs has been added.
(Requested by: Marilyn Helleweg, SouthWest Metro Intermediate District #DE-1759)

11. “ECSE for Screening/Evaluation” form outcomes is available under quick reporting.

(Requested by: Marla Pierskalla, St. Cloud Area School District #47960)

System
1. Administrators will now be able to create cooperative, district and server-wide goal banks.
(Requested by Kelli Byrnes, SpEd Forms #DE-1656)

2. Administrators will now be able to edit and add to the ‘Referral source’ dropdown.

(Requested by: Mark Oehrlein, SpEd Forms #DE-1836)

3. A server preference has been added to turn off the e-signature feature for MA logs.

(Requested by: Tonia Czech, SpEd Forms #DE-1871)

4. The Student List has been updated for those with a 504 Teacher role.

(Requested by: Mary Acosta, Stillwater Area Schools #45243)

5. Administrators will now be able to create templates for the Present Levels of Performance (PLAAFP) page of the IEP. This option can be found under Admin Organization.
(Requested by David Thomas, White Bear Lake Area School District #47292)

6. A preference has been added named “Show MA logs in history.” Removing the preference will hide all MA logs from the student history menu for all users. If re-enabled, all MA logs will then be displayed, even those created while the preference was turned off.

(Requested by: Dorothy Kerzner, Edina Public Schools #47525)

7. In order to continue improving the program we are updating many old menus into a more modern programming language. The last two months, we’ve updated the Services Report, Admin Eval/Assessment Tools, Admin Students, Duplicate Student Report, Timeline Monitoring, Find Students Without History Report , Disability Count, Student Sharing, Student History Progress Reports, Attendance Summary, Dropdowns, Team Meetings in the Next 90 Days Report, Case Management Agenda and Admin Educators. These are background changes only.

(Requested by: SpEd Forms #DE-1716, #DE-1848, #DE-1838, #DE-1733, #DE-1882, #DE-1834, #DE-1828, #DE-1823, #DE-1670, #DE-1819, #DE-1796, #DE-1706, #DE-1763, #DE-1715, #DE-1711)

8. In preparation for electronic signatures, we are enabling preferences in Admin / Organization/ Preferences. Please do not change the settings until we release guidance on their use.

(Requested by: SpEd Forms #DE-1699/#DE-1700)

2.0

1. When using the description drop down on the v2.0 activity log, if the plan type is IFSP, the outcomes will be available instead of the goals.
(Requested by: Krystal DeGraw, Brooklyn Center Community Schools #47774)

2. All forms have been labeled with their acronym so they can now be searched by the acronym.
(Requested by: Mark Oehrlein, SpEd Forms #DE-1881)

WI October Updates

On Saturday, October 2nd 2021, an update will be posted to all Wisconsin SpEd Forms sites. This update includes the following updates:
IEP
1. Goals for Social/Emotional Learning standards have been updated.

(Requested by: Gary Lewis, SpEd Forms #47570)

ER Forms
1. Determination of Disability Category templates have been updated as directed by DPI.

(Requested by: Diane McCarron, SpEd Forms #DE-1740.)

504 Forms
1. For users with the 504 Teacher role type, the student list will now display the 504 plan date.
(Requested by: Krystal DeGraw, Brooklyn Center Community Schools #47672)

Other forms
1. Text editing tools have been added to the Record of a Team Meeting form.

(Requested by: Bonnie Barker, Boyceville Community Schools #47609)
2. Transportation Coordinator has been added to the role choices at the bottom of the Emergency Health/Transportation Information form.
(Requested by Scott Masten, Lake Agassiz Education Cooperative #47615)

Reports
1. The student’s current grade has been added to the Student sharing report.

(Requested by: David Thomas, White Bear Lake #47400)
2. A new super admin report has been added, Bulk delete MA logs.

(Requested by: Marilyn Hellweg, SouthWest Metro Intermediate District #DE-1759)
3. Admin Grade Rollover Report results are now showing from the newest to the oldest.

(Source: Kelli Byrnes, SpEd Forms #DE-1737)
4. Two new sort by drop downs were added to the Admin Teacher Workload Analysis report.

(Requested by: Angela Lund, Waseca Public Schools #45843)
5. A quick report titled “Notice of Transfer of Parent Rights form finalization dates” is available.
(Requested by: Lauren Johnsen, Minnetonka Public Schools #47923)

MA Forms
1. Drop downs have been to the “Directions about PCA and QP communications with the child’s and youth’s primary teacher, IEP teachers, and parent or guardian” and “Backup staffing plan to meet the needs of the child” text areas on the PCA plan of care.
(Requested by: Wanda Lane, Brainerd School District #47195)
2. Claims that do not have a description will no longer be allowed to be selected and sent in the 837P X12 batch file.
(Requested by: Susan Solander, Shakopee Public Schools #DE-1777)
3. When ‘time study’ is selected on the PCA log, the start/end times are no longer editable.

(Requested by: Michelle Lorinser, Minnetonka Public Schools #DE-1758)
4. On the Admin reporting MA we have added a new PCA provider list setup. This will be used for a future PCA supervision form.

(Requested by: Dellynne Monson, SWWC Service Cooperatives #DE-1751)
5. We have made a change to prevent the trip log from being finalized if the MA setting on the student billing setup is selected as home.

(Requested by: Dellynne Monson, SWWC Service Cooperatives #47127)
6. Added a preference to “Only allow Administrators to reactivate finalized or signed logs.”

(Requested by: Tonia Czech, SpEd Forms #DE-1712)

Version 2.0
1. The ability to use the search at the top of the page will now include acronyms, IEP, ER, PWN, CLP, BIP, PBSP and FBA.
(Requested by: Mark Oehrlein, SpEd Forms #DE-1881)

System
1. Admin student search default drop down will display select for all drop downs.
(Requested by: Wanda Lane, Brainerd School District #47506 )
2. In order to continue improving the program we are updating many old menus into a more modern programming language. The last two months, we’ve updated the Admin students search, Active student count, Caseload/Access, Services, Duplicate students, Disability count, View student history, Admin Educators list, Team meetings in the next 90 days, Admin Eval/assessment tools, and the Educator Eval/Assessment tools. These are background changes only.
(Requested by: Michael Buswell, SpEd Forms, DE-1890, 1883, 1882, 1848, 1838, 1823, 1819, 1763, 1733, 1716)
3. A “Default landing page” has been added to the Settings on the Educator profile.

(Requested by: Diane McCarron, SpEd Forms #DE-1778)
4. Administrators will now be able to create cooperative, district and server-wide goal banks.
(Requested by Kelli Byrnes, SpEd Forms #DE-1656)
5. Administrators will now be able to create templates for the Present Levels of Performance (PLAAFP) page of the IEP. This option can be found under Admin Organization.
(Requested by David Thomas, White Bear Lake Area School District #47292)
6. In preparation for electronic signatures, we are enabling the e-signature option in Admin / Organization/ Preferences. Please do not change the settings until we release guidance on their use.

(Requested by: SpEd Forms #DE-1699/#DE-1700)

MN August Updates

On Saturday, August 7th, 2021, an update will be posted to all Minnesota SpEd Forms sites. The update will include the changes listed below:

IEP

1. A dropdown has been added to the comments box on Transition Services page 1.

(Requested by: Krystal DeGraw, Brooklyn Center Community Schools, #47188)

1. The “S” indicator will only display on the activity log list if that provider has signed the log.

(Requested by: Tonia Czech, SpEd Forms #DE-1693)

1. Two versions of the Wide Range Assessment of Memory and Learning – 3rd Edition have been added for use.
(Requested by Gary Lewis, SpEd Forms #47256)

Other Forms

1. A link to revised Instructional Setting guidance has been created and added on the enrollment record.

(Requested by Lisa Backer, SpEd Forms #47161)

Reports

1. The student’s grade level has been added to the “Materials and Procedures” series of quick reports.

(Requested by: Elizabeth Lee, Brainerd School District, #47284)

2. A report to list claims in error has been added to the Admin MA reporting menu. This will list claims with the error from the Create/Edit Claim transmission (837) results page.

(Requested by: Dellynne Monson, SWWC Service Cooperative #DE-1572)

3. A report for claims that have been denied has been added to the Admin MA reporting menu. This will list claims with the remark code after the X12 835 remittance has been imported.

(Requested by: Tonia Czech, SpEd Forms #DE-1592)

System
1. All inactive staff will be removed from any user dropdown list once the account has been disabled for over a year.

(Requested by: Ashley Nelson, Moorhead Area Public Schools, #46103)

2. Secondary and tertiary disability admin preferences have been reworded for clarity.

(Requested by: Beth Fechtelkotter, Superior School District, #47004)

3. Admin preference regarding the link to measuring goals and objectives has been updated for clarity.
(Requested by Diane McCarron, SpEd Forms #47213)

4. In order to continue improving the program we are updating many old menus into a more modern programming language. This month, we’ve updated the Educator Setup landing page, Educator Reports, Admin Overview, Super Admin Reporting, Custom Admin Reporting, School Setup and Admin ER Templates .

(Requested by: SpEd Forms #DE-1537, #DE-1648, #DE-1649, #DE-1677, #DE-1698, #DE-1703, #DE-1704)

5. In preparation for electronic signatures, we are enabling preferences in Admin / Organization/ Preferences. Please do not change the settings until we release guidance on their use.

(Requested by: SpEd Forms #DE-1699/#DE-1700)

2.0

1. The search feature in history was updated to recognize file names in v2.0.

(Requested by: Diane McCarron, SpEd Forms, #DE-1600)

2. Updated Assessment Tracker and Educator Assessment tracker to v2.0.

(Requested by: Michael Buswell, SpEd Forms, #DE-1646)

WI August Updates

On Saturday, August 7th 2021, an update will be posted to all Wisconsin SpEd Forms sites. This update includes the following updates:
IEP
1. The primary and secondary disabilities will autocomplete from the evaluation report disabilities page to the Team Meeting Cover Page (I-3) and the student setup.

(Requested by: Beth Fechtelkotter, Superior School District #47004)

ER
1. Red, non-printable text has been added to the evaluation report cover page.
(Requested by: Diane McCarron, SpEd Forms #47221)
2. An option to make a report section read-only by SpEd Forms has been added.
(Requested by: Beth Fechtelkotter, Superior School District #46988)
3. Made changes to the evaluation report cover page. “Meeting/Eligibility Date” has been changed to “Meeting/Date when the determination of disability category and need for specially designed instruction was made”. The evaluation report information section has been simplified to “Initial Evaluation” and “Reevaluation”.
(Requested by: Diane McCarron, SpEd Forms #47220)
4. The “Evaluation report” title was changed to “Evaluation Report including Determination of Disability Category and Need for Specially Designed Instruction”.

(Requested by: Diane McCarron, SpEd Forms #DE-1653)

5. Evaluation report templates have been updated to reflect recent updates from DPI.
(Requested by: Diane McCarron, SpEd Forms #47232)

6. The Wide Range Assessment of Memory and Learning – 3rd Edition (WRAML3) and Wide Range Assessment of Memory and Learning – 3rd Edition (WRAML3) w/ subtests have been added to the SpEd Forms test templates.

(Requested by: Gary Lewis, SpEd Forms #47256)

Reports
1. School ID number has been added to the Child Count report export file.

(Requested by: Sent by: Duane Borgeson, Moorhead Area Public Schools #47272)

System
1. Educator setup landing page (menu page), ER templates menu, Educator reports menu, Admin overview, Admin reporting, have been converted.
(Requested by: Michael Buswell, SpEd Forms #DE-1704)
2. “Show school specific grade drop down” has been added to the server preferences.
(Requested by: Mark Oehrlein, SpEd Forms #DE-1679)
3. The assessment tracker has been converted to version 2.0.
(Requested by: Michael Buswell, SpEd Forms #DE-1646)

MN July Update

On Saturday, July 10th 2021, an update will be posted to all Minnesota SpEd Forms sites. The update will include the changes listed below:

IEP

1. The draft watermark has been enlarged and made diagonal across the draft copy of the IEP for clarity.

(Requested by: Beth Fechtelkotter, Superior School District #46400)

2. “The student was informed on” date will now be editable on Transitions Services page 2.

(Requested by: Mary Margaret Mathers, Freshwater Education District #46968)

Reports

1. “Students that gained eligibility” and “Students that lost eligibility” reports have been added to the Admin MA Forms reporting menu. These will list students that either gained or lost eligibility from the prior import.

(Source: Tonia Czech, SpEd Forms #DE-1555)

System
1. Updated MA log deletion permission wording and info message.

(Requested by: Tonia Czech, SpEd Forms #DE-1639)

2. The new role types of Building MA Provider and District MA Provider have been updated to remove some admin extended permissions and add other individualized MA permissions.

(Requested by: Shannon Proulx, Esko School District #43083)

3. The password policy message has been updated for clarity.
(Requested by: Diane McCarron, SpEd Forms #47150)

4. Dropdown #24 has been renamed to “Instructional Setting” to be consistent with MARSS. All fields that use this dropdown across the system will also be labeled as “Instructional Setting”.
(Requested by: Lisa Backer, SpEd Forms #47161)

5. In order to continue improving the program we are updating many old menus into a more modern programming language. This month, we’ve updated the MA Forms menu, Admin SpEd Forms reporting, Admin quick reports,

(Requested by: SpEd Forms #DE-1585, #DE-1586, #DE-1590)

2.0

1. Folders and headings were added to Shared Files.

(Requested by: Katie Mikla, Hastings Public School #46124)

WI July Update

On Saturday, July 10th 2021, an update will be posted to all Wisconsin SpEd Forms sites. This update will include the changes listed below:
IEP
1. The Draft watermark has been enlarged and added to the working print and finalized draft copy of the service plan.

(Requested by: Beth Fechtelkotter, Superior School District SR# 46400)
2. Red non-printable text has been added to the Notice of Changes to IEP Without an IEP Team Meeting (I-10).

(Requested by: Gary Lewis, SpEd Forms #42875)

Reports
1. Access log search has been added to Admin Reports for any administrators within their permissions.

(Requested by: Diane McCarron, SpEd Forms #DE-1627)

Other Forms
1. The “Date change of placement determined” in the Manifestation Determination (I-12) form has been removed.
(Requested by: Beth Fechtelkotter, Superior School District #46994)

System
1. The new role types of Building MA Provider and District MA Provider have been updated to remove some administrative extended permissions and individualized MA permissions have been added.

(Requested by: Shannon Proulx, Esko School District #43083)
2. The message regarding password requirements has been updated.

(Requested by: Diane McCarron, SpEd Forms #DE-1626)
3. Cooperative was changed to CESA in the Educator Role dropdowns, the Educator setup page and Admin Organization District setup page.
(Requested by: Diane McCarron, SpEd Forms #DE-1621, #DE-1620, #DE-1643)

MN June Update

On Saturday, June 19th 2021, an update will be posted to all Minnesota SpEd Forms sites. The update will include the changes listed below:

IEP

1. Added non-printing red description text to the Comments box on the Transition Services page.

(Source: Jennifer Danielson, North Branch Area Public Schools #24966)

2. The Spanish, Hmong and Somali translations of the IEP have been updated to match the most current IEP.
(Source: SpEd Forms, #46225)

3. An ESY Only checkbox has been added to the para minutes in the ESY Services form located in the IEP menu.

(Source: Tessa Newby, Buffalo- Hanover- Montrose School #46226)

4. The text editor has been added to the LRE section on the Services page.
(Source: Carole Pankow, So St Paul Public Schools #46889)

1. You will now have the option to create a corresponding trip log once a PCA activity log is finalized. This will default to the same log date, dates of service and 1 trip each from home to school.

(Source: Catherine OReilly, Wayzata Public Schools #46027)

2. The view other insurance info link will be removed from the student billing setup if no private insurance data is returned with the prior import.

(Source: Jennifer Bratsch, Lake Agassiz Education Cooperative #46047)

3. Finalization and the electronic signature process has been added to MA activity and trip logs.

(Source: Shane Dennis, SpEd Forms #DE-1402)

4. Multiple provider names, titles and signatures have been added to all log types.

(Source: Cindy Koziolek, Minnesota State Academies #DE-1504)

5. Added a button to insert the private insurance information if the coverage type requires a denial.

(Source: Marilyn Hellweg, SouthWest Metro Intermediate District #46362)

6. Hmong and Somali translations of the MA Release of Information have been added.

(Source: Brenda Marcotte, Willmar Public Schools #46519)

504

1. Text editor options have been added to 504 Forms.

(Source: Bonnie Barker, Boyceville Community Schools #46880)

2. The Section 504 Complaint Procedure was updated to reflect new addresses at the bottom of the form.

(Source: Dorothy Eckblad, Goodhue County Education District #46929)

Other Forms

1. Search options have been added to the Communication Log.

(Source: Sally Wulf, Westonka Public Schools #46174)

2. A Referral Source dropdown has been added to the Evaluation/Reevaluation Plan PWN and the Evaluation Report.

(Source: Jennifer Davie, Eastern Carver County Schools #46286)

3. The Authorization for Release of Information form was updated to reflect guidance from MDH.

(Source: Renee Hartman, New Prague Area Schools #46571)

4. Made a change to allow additional pick up and drop off addresses to the Emergency Health/Transportation Information form.

(Source: Karen Polyard, Hiawatha Valley Education #46002)

5. Made a change to ensure the materials were added to the correct grid on the Early Intervention Prior Written Notice: Evaluation and Assessment.

(Source: Kim Huether, Brainerd School District #47057)

Reports

1. A “Referral Source” quick report has been added for use.

(Source: Jennifer Davie, Eastern Carver County Schools #46286)

2. “Transportation checked Yes on services page (primary parent only)” has been added to admin and educator quick reporting.

(Source: Lori Sandvig, Edina Public Schools #46606)

3. Added a new super administrator MA quick report titled “Exclusion checker”. Super admins with MA records access can view the report for monthly federal and state exclusion matches.

(Source: Allison Burnett, Prior Lake-Savage Area Schools #46712)

4. A new “Evaluation Summary 2020-21 (2) MA Eligible Only” quick report for January, 2021 to June 30, 2021 was added.
(Source: Michelle Lorinser, Minnetonka Public Schools #46873)

5. The provider has been added to the “Logs not on an instructional day” MA quick report.

(Source: Nancy Ellis, Waconia Public Schools #46967)

6. A new “Transition goals and services” quick report is now available.

(Source: Lauren Johnsen, Minnetonka Public Schools #46987)

7. “Summary of Performance forms that have been finalized” has been added as a quick report.

(Source: Heather Guzik, SCRED #46992)

8. A new “AT checked ‘Yes’, ‘More Data Needed’ or ‘No’ on services page (all history)” quick report has been created.
(Source: Lisa Backer, SpEd Forms #DE-1516)

System

1. In order to continue improving the program we are updating many old menus into a more modern programming language. This month, we’ve updated the GenEd reports menu, MA Trip log and menu, Admin Organization, Admin Coop List, Admin Coop Setup, the Admin District List and the Admin School List.

(Source: SpEd Forms, #DE-1583/DE-1532/DE-1528/DE-1529/DE-1507)

2. Building MA Provider and District MA Provider admin roles have been added.

(Source: Tonia Czech, SpEd Forms #DE-1474)

3. When a student is 18 a checkbox to indicate that a student has appointed guardian/conservator will be displayed on the student setup. When enabled, all forms will continue to be addressed to the parent/guardian.

(Source: Whitney Swenson, Prior Lake-Savage Area Schools #43891)

4. An admin preference has been added to turn off/on the Staff Debriefing Meeting form.

(Source: Lindsey Pellaton, Meeker and Wright Special Education Cooperative #46341)

5. An admin preference titled “Disable auto-populating dates when adding a new service” has been added.

(Source: Julie Emry, Rosemount- Apple Valley- Eagan Public School #46422)

6. An admin preference has been added to that will limit duplicating attendance entries to the entered instructional day calendar.
(Source: Shannon Nelson, Centennial School District #46464)

2.0

1. The PCA plan menu and Add New Student has been converted to v2.0.

(Source: Shane Dennis, SpEd Forms #DE-1558/DE-1204)
2. Made a change to the v2.0 activity log list to indicate “B” (Billed), “F” (Finalized), “S” (Signed), or “V” (Validated) instead of “Y” or “N”.

(Source: Rashelle Weicherding, River Bend Education District #45985)

WI June Update

On Saturday, June 19th 2021, an update will be posted to all Wisconsin SpEd Forms sites. The update will include the updates listed below:

504
1. Text editor options have been added to 504 Forms.
(Source: Bonnie Barker, Boyceville Community Schools #46880)

IEP

1. The Manifestation Determination I-12 form has been removed from the service plan menu.
(Source: Diane McCarron, SpEd Forms #DE-1581)

Reports
1. Created a new “Communication Logs 2020-21” quick report.
(Source: Beth Fechtelkotter, Superior School District #46872)
2. Changed the default sort order of the View student history report to the student name.
(Source: Julie Stoneking, Albert Lea Area Schools #47031)

Other Forms
1. A print preview button and print page button have both been added to the Admin Form Letters link.
(Source: Beth Fechtelkotter, Superior School, #46559)
2. Made a change to allow additional pick up and drop off addresses to the Emergency Health/Transportation Information form.
(Source: Karen Polyard, Hiawatha Valley Education #46002)
3. The Authorization for Release of Information form was updated to reflect guidance from the Department of Health.
(Source: Renee Hartman, New Prague Area Schools #46571)
4. Added “Prev. Page” and “Next Page” buttons to I-11, P-1, P-2, Behavior Intervention Plan, and Positive Behavior Support Plan
(Source: Beth Fechtelkotter, Superior School District #46851)

MA Forms
1. Added the Consent to Bill Wisconsin Medicaid for Health-Related Special Education and Related Services (M-5) to the student MA Forms menu.
(Source: Tonia Czech, SpEd Forms #DE-1522)
2. Once a PCA activity log is finalized, you will have the option to create a corresponding trip log. This will default to the same log date, dates of service and 1 trip each from home to school)
(Source: Catherine OReilly, Wayzata Public Schools #46027)
3. Finalization and the electronic signature process has been added to MA activity and trip logs.
(Source: Shane Dennis, SpEd Forms #DE-1402)

System
1. In order to continue improving the program we are updating many old menus into a more modern programming language. This month, we’ve updated the MA Trip log and menu, Admin GenEd Forms menu, Admin Organization, Admin CESA List, Admin CESA Setup, the Admin District List and the Admin School List.

(Source: SpEd Forms, #DE-1507/DE-1583/DE-1532/DE-1528/DE-1529)
2. Building MA Provider and District MA Provider admin roles have been added.

(Source: Tonia Czech, SpEd Forms #DE-1474)

Version 2.0

1. The PCA plan menu, the PCA plan and Add New Student has been converted to v2.0.

(Source: Shane Dennis, SpEd Forms #DE-1557/DE-1558/DE-1204)

2. Made a change to the v2.0 activity log list to indicate “B” (Billed), “F” (Finalized), “S” (Signed), or “V” (Validated) instead of “Y” or “N”.

(Source: Rashelle Weicherding, River Bend Education District #45985)