On Saturday, January 6th, 2024, an update will be posted to all Minnesota SpEd Forms sites. The update will include the changes listed below:

IEP

1. Cycle (2 week) has been added to the available frequency dropdown options on Services pages.

(Requested by: Jami Reinitz, Cologne Academy #DE-4544)

2. A message has been added to the IEP validation page to show that ESY is checked, but no service is selected.

(Requested by: Karen Polyard, Hiawatha Valley Ed District #53303)

IFSP

1. Added the criteria and procedures statement from the Child and family outcomes page of the IFSP to the IFSP Periodic review form.

(Requested by: Krystal DeGraw, Richfield Public Schools #57622)

MA

1. An option for parents to enter the MHCP number when electronically signing the Consent to share data form has been added.

(Requested by: Natasha Pillay, Excell Academy for Higher Learning #57809)

2. New columns have been added to the 271 import for birthdate, start and end eligibility dates.

(Requested by: MA Forms advisory committee #DE-4366/#DE-4367)

3. The Create/edit claim transmission will allow claims up to the student’s 22nd birthday to be sent.

(Requested by: SpEd Forms #DE-4586)

4. Version 1 of the student’s MA Forms is no longer available.  If you are still using version 1, this does not require that you do anything. Providers still using v1 accessing student MA Forms will automatically be directed to the v2 pages. This change only applies to MA Forms.

ER

1. Added the Clinical Assessment of Pragmatics (CAPs) and the Language Use Inventory (LUI) to the list of SpEd Tests found under “communication.” 

(Requested by: Emma Christenson, Fergus Falls Area Special Education Cooperative #58516)

Other forms and logs

1. Validation was added to ensure that the MARSS end date is after the start date on the Enrollment form.

(Requested by:  Claire Lightfoot, Jordan Public Schools #57757)

2. The student’s phone number has been added to the Special Education data sheet.

(Requested by: Ashley Hummel, Mid-State Education District #53968)

4. Spanish, Hmong and Somali translation options have been added for the Notice of Agreement that a 3 Year Reevaluation is Not Needed form.

(Requested by: Elizabeth Myklebust, Bloomington Public Schools #57942)

Reports

1. New “Bulk enrollment records closer” and “bulk enrollment records remover” tools have been created and added under Super admin reports. These tools will allow the closing and removal of enrollment records that came in without ending dates or were imported in error. 

(Requested by: SpEd Forms #DE-4479/DE-4484)

2.0

1. A clear button has been added to the v2 Notice of a Team meeting form.

(Requested by: Julia Salzman, Rochester Public Schools #58298)

2. IEP Services page 1 and 2 quick links have been added to the SpEd Dashboard.

(Requested by: Christina Katter, Elk River Area Schools #57666)

3. The attendance entry page and IEP Additional Information page have been converted to v2.

(Requested by: SpEd Forms #DE-4629/#DE-4394)

System

1. The admin educators screen has been updated to show the educator’s last sign-in date.

(Requested by: SpEd Forms #DE-4607)

2. Those with building administrator accounts can now have multiple buildings assigned. An extended permission, “Allow multiple buildings,” has been added and will allow you to select those buildings on the educator’s setup page. This option is only available in version 2.0. 

A short YouTube tutorial has been created to explain how this new feature works: