As Teacher Appreciation Week wraps up, a heartfelt thank you to all the incredible teachers out there. Your patience, creativity, and unwavering commitment to supporting every learner make a profound difference each and every day. We are honored to support your work and celebrate everything you do to help students thrive.
With deep appreciation,
The SpEd Forms Team
On Saturday, May 10th, 2025, an update¹ will be posted to all Minnesota SpEd Forms sites. The update will include the changes listed below:
Other forms and logs
1. Added ‘SpEd Forms tests’ and ‘Local tests’ buttons to the ‘Assessment results/present level of performance’ area of the Stand-alone DAPE Assessment form.
(Requested by: Cassandra Gohman, SWWC Service Cooperative #64151)
2. A clear button has been added to each page of the Behavior Support Plan.
(Requested by: Shannon Ritt, Richfield Public Schools #64072)
3. The Revocation of consent and PWN: Revocation of consent has been converted to Hmong, Somali and Spanish.
(Requested by: Megan Endresen, Columbia Heights School District #63986)
MTSS
1. A new MTSS checkbox has been added to the SpEd Forms status on student setup pages and the MTSS dashboard filters.
(Requested by: SpEd Forms #DE-6066)
Reports
1. The ‘School ID’ column has been added to the “Child count” report.
(Requested by: Kim Huether, Brainerd School District #64376)
2. The new ‘SpEd Forms electronic communication language’ field is now visible on the “Parent access” searchable Admin report.
(Requested by: SpEd Forms #DE-6067)
3. The Admin searchable report titled “Parent access report” now includes ‘plan manager’ as a search parameter.
(Requested by: Stephanie Bovy, Southern Plains Education Cooperative #57620)
2.0
1. The MA Workload Analysis, MA District setup, Admin organization Form letters, MA Health plan list and Admin searchable reports “Duplicate students” and “Services” have been converted to v2.
(Requested by: SpEd Forms #5967, #DE-6030, #DE-6083, #DE-6084, #DE-6091, #DE-6042)
2. A new checkbox on the student setup, in v2 only, has been added, ‘Do not update parents from an import.’
(Requested by: SpEd Forms #DE-6015)
3. When finalizing documents, users can select an existing history folder to which the new document will be added.
(Requested by: Jackie Budden, Marshall Public Schools #63063)
4. An optional ‘Evaluation hours’ field has been added to the IFSP Eligibility determination page. This will update the same field on a student’s setup page.
(Requested by: Danielle Thompson, Fridley Public Schools #63154)
System
1. Added a ‘Send Password Reset’ feature to Admin Educators, enabling admins to initiate password resets for educators.This option is available in v2 only.
(Requested by: SpEd Forms #DE-5922)
2. The enrollment page and the Enrollment status change form can now be turned off independently within Admin organization → Preferences.
(Requested by: Karen Stay, St. Cloud Area School District #60992)
Announcements
¹We’re always working hard to ensure the smooth running of SpEd Forms. During the past month, we’ve made a number of performance improvements that aren’t immediately visible to most of our users but ensure the system operates efficiently, thanks to input from our customers.
On Saturday, May 10th, 2025, an update¹ will be posted to all South Dakota SpEd Forms sites. The update will include the changes listed below:
Other forms and logs
1. Updates were made to the Parental prior written notice form.
(Requested by: SpEd Forms #DE-6044)
2. The ‘Determination of eligibility/continued eligibility’ form is now available.
(Requested by: SD Advisory team #DE-6118)
3. Eval/Reevaluation Parental Prior Written Notice Consent was updated.
(Requested by: SpEd Forms #DE-6045)
MTSS
1. A new MTSS checkbox has been added to the SpEd Forms status on student setup pages and the MTSS dashboard filters.
(Requested by: SpEd Forms #DE-6066)
Reports
1. The ‘School ID’ column has been added to the Child count report.
(Requested by: Kim Huether, Brainerd School District #64376)
2. The new ‘SpEd Forms electronic communication language’ field is now visible on the “Parent access” searchable Admin report.
(Requested by: SpEd Forms #DE-6067)
3. The Admin searchable report titled “Parent access report” now includes ‘plan manager’ as a search parameter.
(Requested by: Stephanie Bovy, Southern Plains Education Cooperative #57620)
2.0
1. Admin duplicate students report has been converted to v2.
(Requested by: SpEd Forms #DE-6091)
2. When finalizing documents, users can select an existing history folder to which the new document will be added.
(Requested by: Jackie Budden, Marshall Public Schools #63063)
System
1. Added a ‘Send Password Reset’ feature to Admin Educators, enabling admins to initiate password resets for educators.
(Requested by: SpEd Forms #DE-5922)
2. Updates have been made to the customizations for the server (Admin organization → Preferences), district (Admin organization → Districts) and school (Admin organization → Schools) setup pages.
(Requested by: SpEd Forms #DE-6131)
¹We’re always working hard to ensure the smooth running of SpEd Forms. During the past month, we’ve made a number of performance improvements that aren’t immediately visible to most of our users but ensure the system operates efficiently, thanks to input from our customers.
On Saturday, May 10th, 2025, an update¹ will be posted to all Wisconsin SpEd Forms sites. The update will include the changes listed below:
1. A new MTSS checkbox has been added to the SpEd Forms status on student setup pages and the MTSS dashboard filters.
(Requested by: SpEd Forms #DE-6066)
Reports
1. The ‘School ID’ column has been added to the “Child count” report.
(Requested by: Kim Huether, Brainerd School District #64376)
2. The new ‘SpEd Forms electronic communication language’ field is now visible on the “Parent access” searchable Admin report.
(Requested by: SpEd Forms #DE-6067)
3. The Admin searchable report titled “Parent access report” now includes ‘plan manager’ as a search parameter.
(Requested by: Stephanie Bovy, Southern Plains Education Cooperative #57620)
2.0
1. M-7 Student Letter: Notification of transfer of rights, M-8 Parent Letter: Notification of transfer of rights forms, and Admin duplicate students report have been converted to v2.
(Requested by: SpEd Forms #DE-5895, DE-5894 and #DE-6091)
2. A new checkbox on the student setup, in v2 only, has been added, ‘Do not update parents from an import.’
(Requested by: SpEd Forms #DE-6015)
3. When finalizing documents, users can select an existing history folder to which the new document will be added.
(Requested by: Jackie Budden, Marshall Public Schools #63063)
System
1. Added a ‘Send Password Reset’ feature to Admin Educators, enabling admins to initiate password resets for educators.
(Requested by: SpEd Forms #DE-5922)
Announcements
We’re excited to invite you to an exclusive preview of the latest enhancements coming your way this weekend! Be sure to join us today, May 8th, at 3pm for a special early look at the new features, improvements, and updates we’ve been working on. This is a great opportunity to get ahead of the curve and see what’s changing.
All the details for joining the Google Meet session, along with a list of upcoming topics we’ll be covering, are available on our website’s support page. You can access everything you need on our website here:
Thursdays at Three meeting link
We look forward to having you join us today for this exciting preview session. It’s a great chance to connect, ask questions, and get a firsthand look at the upcoming changes. Don’t miss it—we’d love to see you there!
*We know how busy you all are, especially as the school year comes to a close. Out of respect for that, we will not have any updates in June. We wish you all the best as you finalize this school year.
SpEd Forms is excited to offer two upcoming MA training sessions on Thursday, May 1st. Don’t miss these valuable opportunities:
For Mental Health Providers – 9:00am
Join us for our final free spring training session focused on mental health documentation. We’ll walk through the documentation process, share form examples, and answer your questions. If you have not yet registered to attend, sign up here:
Spring training registration form
For MA Coordinators – 3:00pm (Thursdays at Three)
Still have questions after the DHS Spring Forum? Join us as we review the MA paid unit letters in your MN-ITS mailbox, prepare for annual rate reporting, and discuss key takeaways from the Forum. No need to register for this one! The meeting link can be found on our website here:
Thursdays at Three meeting link
We hope to see you at one or both sessions on Thursday! Please join us!
SpEd Forms administrators, we’re pleased to invite you to this week’s Thursdays at Three, a session designed specifically for admin on effectively managing student records within SpEd Forms.
You’ll learn how to:
These tools are essential for maintaining accurate, compliant, and easily accessible student records across the district. Whether you’re overseeing day-to-day operations or supporting data transitions between schools, this training will ensure you’re equipped to manage records with confidence.
Click below for the meeting link and to see all upcoming topics and other places you can connect with us:
We have two spring training dates left! Don’t miss them. Access the registration form online here:
Spring Training Registration form
Please join us tomorrow, April 24th at 3pm. We look forward to seeing you there and supporting your continued success with SpEd Forms!
Take a quick look at how our Medicaid billing services can help your district maximize reimbursements while reducing administrative burden. Our new MA Services make the process easier and more efficient than ever!
Read more about Hibbing’s success story!
Contact us to learn more!
SpEd Forms invites you to team up with us today, April 10th, during Thursdays at Three as we refresh our list of end-of-year activities! It’s the perfect time to share what tasks are on your radar and explore tools and tips to make wrapping up the school year smoother—and getting a head start on next year even easier.
We’ll chat about helpful reports, efficient processes, and clever ways to streamline your workload. Plus, you’ll uncover powerful features in SpEd Forms designed to lighten your load and set you up for a strong start in the fall. Let’s make this end-of-year season your most organized one yet! Click on the link below for the meeting link to see all upcoming topics and other places you can connect with us:
We do record every Thursdays at Three session. You can find those recordings on YouTube. Find us here:
Don’t forget about our remaining free training sessions. Access the registration form online here:
Spring Training Registration form
Though we start at 3pm CST, you are free to hop on and join us anytime between 3-4pm as we know the end of the school day can be busy. We hope to see MANY of your smiling faces today!
On Saturday, April 5th, 2025, an update¹ will be posted to all Minnesota SpEd Forms sites. The update will include the changes listed below:
MA
1. The treatment strategies dropdown on the Individual Treatment Plan has been updated to insert into a text area.
(requested by: Bill Underwood, Anoka-Hennepin School District #64135)
2. MA logs have been optimized to improve usability and reduce screen space. The ICD-10 codes have a button to access and update instead of being listed on the claim.
(Requested by: Amy Bean, Independent School District 318 #58883)
3. A filter has been added to the 837 claim transmission to show claims on dates when students were absent.
(Requested by: Karen Stay, St. Cloud Area School District #50549)
Note: The mental status examination section of the Summary and recommendations form will be removed with the update in May. If you have completed this section and want to retain the information, please finalize the Summary and recommendations form before May 3rd.
504
1. A new district preference was created to add checkboxes for parents to agree or disagree with the Section 504 plan. The preference is off by default.
(Requested by: Jennie Sorenson, Roseville Public School District #63005)
2. Renamed the ‘Notice of Discontinuation’ form on the 504 side to Notice of Discontinuation of 504 Plan so it appears with that title in the history folder.
(Requested by: Karen Stay, St. Cloud Area School District #63953)
Other forms and logs
1. Additional sections have been added to the Stand-Alone FBA including background information, current information, and observations.
(Requested by: Cari Grenier, Freshwater Education District #58981)
Reports
1. New “Stand-alone FBAs (finalized)” and “Stand-alone DAPE assessments (finalized)” quick reports were created and can be found within Educator reports and Admin reporting.
(Requested by Jennifer Danielson, So St Paul Public Schools #63325)
2. The “Grade” column has been added to the Plans finalized in 2021-22/2022-23/2023-24/2024-25 quick reports.
(Requested by: Dawn Kullot, Hiawatha Valley Education District #63896)
3. The Preschool placement hours report was added to Educator reports in the searchable reports folder.
(Requested by: SpEd Forms #DE-6048)
2.0
1. The non-English Notice of a team meeting forms now have a ‘reset’ button that will ensure the most recent information from the English form is available to translate.
(Requested by: SpEd Forms #DE-5866)
2. MA Student claims, View batch file transactions, Reconciliation reports, Grade rollover, Active student count, Case management agenda, and Service logs reports have been converted to v2.
(Requested by: SpEd Forms #DE-5959, #DE-6026, #DE-5964, #DE-5859, #DE-5957, #DE-5952 and #DE-5956)
3. When you sort your dashboard by ‘school,’ students will be arranged in alphabetical order.
(Requested by: Kendra Krasin, South Washington County Schools #64338)
4. Added a button that will take the user to the Service reconciliation page after successfully finalizing an IEP/ISP or IFSP.
(Requested by: Karen Stay, St. Cloud Area School District #63075)
5. Added shading on the Use of Restrictive Procedures: Physical Holding and Use of Restrictive Procedures: Seclusion forms to help differentiate the holds or seclusions from each other. Each hold or seclusion will be numbered.
(Requested by: Jennifer Davie, Eastern Carver County Schools #63693)
System
1. A ‘SpEd Forms electronic communication language’ dropdown has been added to the edit parents page, allowing users to select the preferred language for email communications sent to parents. This will send any email correspondence in that chosen language.
(Requested by: SpEd Forms #DE-5983)
2. Added the ability to set user login messages at the district and school levels.
(Requested by: SpEd Forms #DE-5982)
3. Added a new district preference to include a new dropdown list box for reporting periods on the progress report. The preference is off by default. The dropdown is #285: Reporting period.
(Requested by: Zach Selnes, Hiawatha Valley Education District #63161)
4. Added a feature to the student sharing/transfer page that shows who sent a remote transfer and when it was sent, covering activity from the past 30 days.
(Requested by: SpEd Forms #DE-6034)
¹We’re always working hard to ensure the smooth running of SpEd Forms. During the past month, we’ve made a number of performance improvements that aren’t immediately visible to most of our users but ensure the system operates efficiently, thanks to input from our customers.