Category Archives: Fixes

On Saturday, April 5th, 2025, an update¹ will be posted to all Minnesota SpEd Forms sites. The update will include the changes listed below:

MA

1. The treatment strategies dropdown on the Individual Treatment Plan has been updated to insert into a text area.

(requested by: Bill Underwood, Anoka-Hennepin School District #64135)

2. MA logs have been optimized to improve usability and reduce screen space. The ICD-10 codes have a button to access and update instead of being listed on the claim.

(Requested by: Amy Bean, Independent School District 318 #58883)

3. A filter has been added to the 837 claim transmission to show claims on dates when students were absent.

(Requested by: Karen Stay, St. Cloud Area School District #50549)

Note: The mental status examination section of the Summary and recommendations form will be removed with the update in May.  If you have completed this section and want to retain the information, please finalize the Summary and recommendations form before May 3rd.

504

1. A new district preference was created to add checkboxes for parents to agree or disagree with the Section 504 plan. The preference is off by default.

(Requested by: Jennie Sorenson, Roseville Public School District #63005)

2. Renamed the ‘Notice of Discontinuation’ form on the 504 side to Notice of Discontinuation of 504 Plan so it appears with that title in the history folder.

(Requested by: Karen Stay, St. Cloud Area School District #63953)

Other forms and logs

1. Additional sections have been added to the Stand-Alone FBA including background information, current information, and observations.

(Requested by: Cari Grenier, Freshwater Education District #58981)

Reports

1. New “Stand-alone FBAs (finalized)” and “Stand-alone DAPE assessments (finalized)” quick reports were created and can be found within Educator reports and Admin reporting. 

(Requested by Jennifer Danielson, So St Paul Public Schools #63325)

2. The “Grade” column has been added to the Plans finalized in 2021-22/2022-23/2023-24/2024-25 quick reports.

(Requested by:  Dawn Kullot, Hiawatha Valley Education District #63896)

3. The Preschool placement hours report was added to Educator reports in the searchable reports folder.

(Requested by: SpEd Forms #DE-6048)

2.0

1. The non-English Notice of a team meeting forms now have a ‘reset’ button that will ensure the most recent information from the English form is available to translate.

(Requested by: SpEd Forms #DE-5866)

2. MA Student claims, View batch file transactions, Reconciliation reports, Grade rollover, Active student count, Case management agenda, and Service logs reports have been converted to v2.

(Requested by: SpEd Forms #DE-5959, #DE-6026, #DE-5964, #DE-5859, #DE-5957, #DE-5952 and #DE-5956)

3. When you sort your dashboard by ‘school,’ students will be arranged in alphabetical order.

(Requested by: Kendra Krasin, South Washington County Schools #64338)

4. Added a button that will take the user to the Service reconciliation page after successfully finalizing an IEP/ISP or IFSP.

(Requested by: Karen Stay, St. Cloud Area School District #63075)

5. Added shading on the Use of Restrictive Procedures: Physical Holding and Use of Restrictive Procedures: Seclusion forms to help differentiate the holds or seclusions from each other. Each hold or seclusion will be numbered.

(Requested by: Jennifer Davie, Eastern Carver County Schools #63693)

System

1. A ‘SpEd Forms electronic communication language’ dropdown has been added to the edit parents page, allowing users to select the preferred language for email communications sent to parents. This will send any email correspondence in that chosen language. 

(Requested by: SpEd Forms #DE-5983)

2. Added the ability to set user login messages at the district and school levels.

(Requested by: SpEd Forms #DE-5982)

3. Added a new district preference to include a new dropdown list box for reporting periods on the progress report.  The preference is off by default. The dropdown is #285: Reporting period.

(Requested by: Zach Selnes, Hiawatha Valley Education District #63161)

4. Added a feature to the student sharing/transfer page that shows who sent a remote transfer and when it was sent, covering activity from the past 30 days.

(Requested by: SpEd Forms #DE-6034)

¹We’re always working hard to ensure the smooth running of SpEd Forms. During the past month, we’ve made a number of performance improvements that aren’t immediately visible to most of our users but ensure the system operates efficiently, thanks to input from our customers.

On Saturday, April 5th, 2025, an update¹ will be posted to all Wisconsin SpEd Forms sites. The update will include the changes listed below:

504

1. A new district preference was created to add checkboxes for parents to agree or disagree with the Section 504 plan. The preference is off by default.
(Requested by: Jennie Sorenson, Roseville Public School District #63005)
2. Renamed the ‘Notice of Discontinuation’ form on the 504 side to Notice of Discontinuation of 504 Plan so it appears with that title in the history folder.
(Requested by: Karen Stay, St. Cloud Area School District #63953)

Reports

1. Grade rollover and Active student count reports have been converted to v2.
(Requested by: SpEd Forms #DE-5859 and DE-5957)

2.0

1. M-1 Notice of Response to an Activity Requested by a Parent form has been converted to v2.
(Requested by: SpEd Forms #DE-5857)
2. When you sort your dashboard by ‘school,’ students will be arranged in alphabetical order.
(Requested by: Kendra Krasin, South Washington County Schools #64338)

System

1. A ‘SpEd Forms electronic communication language’ dropdown has been added to the edit parents page, allowing users to select the preferred language for email communications sent to parents. This will send any email correspondence in that chosen language.
(Requested by: SpEd Forms #DE-5983)
2. Added the ability to set user login messages at the district and school levels.
(Requested by: SpEd Forms #DE-5982)
3. Added a feature to the student sharing/transfer page that shows who sent a remote transfer and when it was sent, covering activity from the past 30 days.
(Requested by: SpEd Forms #DE-6034)

On Saturday, April 5th, 2025, an update¹ will be posted to all South Dakota SpEd Forms sites. The update will include the changes listed below:

ER

1. Updated the change template warning dialog to include who is currently working in the ER.
(Requested by: Katie Alto, Northland Learning Center #63165)
2. A Google Translate link has been added to Evaluation report sections.
(Requested by: SpEd Forms #DE-5981)

504

1. A new district preference was created to add checkboxes for parents to agree or disagree with the Section 504 plan. The preference is off by default.
(Requested by: Jennie Sorenson, Roseville Public School District #63005)
2. Renamed the ‘Notice of Discontinuation’ form on the 504 side to Notice of Discontinuation of 504 Plan so it appears with that title in the history folder.
(Requested by: Karen Stay, St. Cloud Area School District #63953)

Other forms and logs

1. The following forms are now available in the Dismissal folder: Summary of Performance and Revocation of consent for special education,
(Requested by: SpEd Forms, #DE-5858 and #DE-5899)
2. The following forms are now available in the Service Plan folder: Consent to invite outside agency for postsecondary transition services, Request to excuse required IEP team members, and Initial provision of special education services
(Requested by: SpEd Forms, #DE-5868, #DE-5838, and #DE-5904)
3. Parental prior written notice is now available in Spanish.
(Requested by: SpEd Forms #DE-5909)

Reports

1. The “Grade” column has been added to the Plans finalized in 2024-25 quick report.
(Requested by: Dawn Kullot, Hiawatha Valley Education District #63896)

2.0

1. When you sort your dashboard by ‘school,’ students will be arranged alphabetically.
(Requested by: Kendra Krasin, South Washington County Schools #64338)

System 

1. A ‘SpEd Forms electronic communication language’ dropdown has been added to the edit parents page, allowing users to select the preferred language for email communications sent to parents. This will send any email correspondence in that chosen language.
(Requested by: SpEd Forms #DE-5983)
2. Added the ability to set user login messages at the district and school levels.
(Requested by: SpEd Forms #DE-5982)
3. Added a feature to the student sharing/transfer page that shows who sent a remote transfer and when it was sent, covering activity from the past 30 days.
(Requested by: SpEd Forms #DE-6034)

¹We’re always working hard to ensure the smooth running of SpEd Forms. During the past month, we’ve made a number of performance improvements that aren’t immediately visible to most of our users but ensure the system operates efficiently, thanks to input from our customers.

On Saturday, March 1st, 2025, an update¹ will be posted to all Minnesota SpEd Forms sites. The update will include the changes listed below:

MA

1. Language was added to the PCA evaluation form to address the DHS requirements for PCA supervision.

(Requested by: MA advisory committee #DE-5801)

2. When adding a PCA service from the MA dashboard, the finalized time study minutes will display next to the time entry based on the activity date.

(Requested by: Wanda Lane, Brainerd School District #62180)

3. An option to clear claims was added to the finish import process.

(Requested by: Kim Mackenzie, Intermediate School District 287 #62987)

504

1. Formatting changes were made to printed and finalized 504 plans in section 4: team placements.

(Requested by: Nicole Packard, St. Michael-Albertville Public Schools #63173) 

Reports

1. A sort feature has been added to the admin Attendance detail report.

(Requested by: SpEd Forms #DE-5831)

2.0

1. Sharing tracking report, Super admin Bulk Delete report and Find students without history report have all been converted to v2.

(Requested by: SpEd Forms #DE-5803, #DE-5788 and #DE-5860)

¹We’re always working hard to ensure the smooth running of SpEd Forms. During the past month, we’ve made a number of performance improvements that aren’t immediately visible to most of our users but ensure the system operates efficiently, thanks to input from our customers.

On Saturday, March 1st, 2025, an update¹ will be posted to all Wisconsin SpEd Forms sites. The update will include the changes listed below:

504

1. Formatting changes were made to printed and finalized 504 plans in section 4: team placements.

(Requested by: Nicole Packard, St. Michael-Albertville Public Schools #63173)

Reports

1. The Admin report “DPI SpEd records” will now be restricted to suggested records for a specific school year.

(Requested by: Kasie Smith, Superior School District #60615)

2.0

1. P-6 Notice of Cessation of Special Education and Related Services in Response to Parental Revocation of Consent, P-4 Notice of Ending Services Due to Age and I-11 Extended School Year have all been converted to v2.

(Requested by: SpEd Forms #DE-5856, #DE-5854 and #DE-5826)

On Saturday, February 1st, 2025, an update¹ will be posted to all Minnesota SpEd Forms sites. The update will include the changes listed below:

MA

1. Validation has been added to the U4TM mental health MA log to require a service type for finalization.
(Requested by: Kim Mackenzie, Intermediate School District 287 #63678)
2. Sections of the PCA plan have been bolded to enhance visual clarity.
(Requested by: Nancy Grams, Marshall Public Schools #63147)

504

1.  A 504 Record of a team meeting form has been added to the service plan section. 

(Requested by: Nicole Packard, St. Michael-Albertville Public Schools #63173)

Other forms and logs

1. New enrollment records will be added to the top of the list.
(Requested by: Sheri Johnson, Freshwater Education District #59454)
2. Added an ‘Internal Incident ID’ field to the Use of Restrictive Procedures and the Staff Debriefing Meeting forms.
(Requested by: Kim Helgeson, Intermediate School District 287 #60500)

Reports

1. A new “Agreement regarding IEP team member attendance forms with finalized date” quick report has been added.
(Requested by: Lindsey Pellaton, Meeker and Wright Special Education Cooperative #63708)
2. The educator MA services report was updated to display at all times for the MA provider role types.
(Requested by: Kari Saarloos, Anoka-Hennepin School District #60214)
3. The “Educator list (no inactive users)” Admin quick report now includes information about extended permission to delete records.
(Requested by: Kandice Voigt, Benton Stearns Education Programs #62131)
4. A new “Preschool placement hours” report has been added to Admin reporting in the GenEd Forms tab.
(Requested by: SpEd Forms #DE-5578)
5. A new ‘’Record of team meeting forms with finalized date quick report” has been added.
(Requested by: Katie Wilder, Mounds View Public Schools #63626)

2.0

1. “Activity log search,” “Restore ERs” and “Service log by provider” reports have been converted to v2.
(Requested by: SpEd Forms #DE-5783, #DE-5804, #DE-5787)
2. Functionality was added to allow moving multiple documents into history folders at one time.
(Requested by: Dorothy Eckblad, Goodhue County Education District #60210)

System

1. When a local educator requests access to a student for whom you are the plan manager, a link to the student’s sharing page will become available.
(Requested by: Rieger Viche, Duluth Public Schools #60998)

¹We’re always working hard to ensure the smooth running of SpEd Forms. During the past month, we’ve made a number of performance improvements that aren’t immediately visible to most of our users but ensure the system operates efficiently, thanks to input from our customers.

On Saturday, February 1st, 2025, an update¹ will be posted to all Wisconsin SpEd Forms sites. The update will include the changes listed below:

504

1. A 504 Record of a team meeting form has been added to the service plan section.
(Requested by: Nicole Packard, St. Michael-Albertville Public Schools #63173)

Other forms and logs

1. The IEP snapshot now includes the statement of the student’s need for and the specific responsibilities of the paraprofessional from the I-4.4A.
(Requested by: Bonnie Barker, Boyceville Community Schools #62453)

Reports

1. The “Educator list (no inactive users)” Admin quick report now includes information about extended permission to delete records.
(Requested by: Kandice Voigt, Benton Stearns Education Programs #62131)

2.0

1. Super admin Restore ER report and the P-3 Notice of Graduation have been converted to v2.
(Requested by: SpEd Forms #DE-5787 & #DE-5818)
2. Functionality was added to allow moving multiple documents into history folders at one time.
(Requested by: Dorothy Eckblad, Goodhue County Education District #60210)

System

1. When a local educator requests access to a student for whom you are the plan manager, a link to the student’s sharing page will become available.
(Requested by: Rieger Viche, Duluth Public Schools #60998)

On Saturday, January 11th, 2025, an update¹ will be posted to all Minnesota SpEd Forms sites. The update will include the changes listed below:

IEP

1. Weight and height were added to the Emergency Health/Transportation form. 

(Requested by: Abel Riodique, Independent School District 199 #62284)

2. The ‘eligibility requirements for MTAS’ links found on the student’s IEP Assessments (page 1) have been updated with MDE’s newest guidance. 

(Requested by: Lindsey Pellaton, Meeker and Wright Special Education Cooperative #63110)

MA

1. The MA service dropdown located in Admin educator accounts will only display active services for the district in which the educator is assigned.

(Requested by SpEd Forms #DE-5760)

2. The mental health services MA logs for U4TM and U4HE have been updated to read ‘Progress note’ instead of ‘Description’ based on DHS guidance.

(Requested by SpEd Forms #DE-5666)

3. After finalizing an activity log, the program will no longer automatically scroll to the bottom.

(Requested by: Carla Cooper, Lakeville Area Schools #DE-5758)

4. Added the ability to mark activities as “not billable” when documenting from the MA dashboard.

(Requested by: Kathy Clarke, Shakopee Public Schools #63390)

5. An MA administrative dashboard page has been introduced under the MA Forms tab in Admin reporting. This dashboard features bar graphs and pie charts displaying key data insights, such as annual reimbursements, claim data by month, time and encounter metrics, and more.

(Requested by: SpEd Forms #DE-5662)

Reports

1. Every other day has been added to the Services and Teacher workload analysis report total minutes calculation.

(Requested by: Janea Mitchell, Wayzata Public Schools #62765)

2. A new ‘Emergency health/transportation information NOT finalized 2024-25’ quick report has been added.

(Requested by: Katie Wilder, Mounds View Public Schools #63583)

2.0

1. Attendance detail, Attendance entry and Attendance summary admin reports have all been converted to v2.

(Requested by: SpEd Forms #DE-5768, #DE-5716 and #DE-5777)

2. Enhancements were made to improve the Educator assessments page.

(Requested by: Trista Wochnizk, St. Cloud Public Schools #DE-5697)

System

1. Added the ability to set optional start and end dates for the server login message.

(Requested by: Steven Jex, Pine Island School District #DE-5191)

2. A notification has been added when a student has been shared or assigned locally to an educator. This is turned off by default and can be turned on in educator setup – profile.

(Requested by: SpEd Forms #DE-5702)

3. The Admin overview 504 plan link has been updated to show only active students.

(Requested by: Sheila Domstrand, Owatonna Public Schools #63246)

4. Password and role changes made through the Admin or Educator setup pages will now be recorded in the Access log report.

(Requested by: SpEd Forms #DE-5711)

5. A new district preference will add the word “projected” to the start dates on the IEP services pages. The additional text will also print on the IEPs. Default is off. 

(Requested by: Terri Cairns, Rosemount-Apple Valley-Eagan Public Schools #58379)

6. An admin template option was added for the Record of a team meeting part C.

(Requested by: Bill Underwood, Anoka-Hennepin School District #63051)

¹We’re always working hard to ensure the smooth running of SpEd Forms. During the past month, we’ve made a number of performance improvements that aren’t immediately visible to most of our users but ensure the system operates efficiently, thanks to input from our customers.

On Saturday, January 11th, 2025, an update¹ will be posted to all Wisconsin SpEd Forms sites. The update will include the changes listed below:

System

1. Added the ability to set start and end dates for the server message.

(Requested by: Steven Jex, Pine Island School District #DE-5191)

2. A notification has been added when a student has been shared or assigned locally to an educator. This is turned off by default and can be turned on in educator setup – profile.

(Requested by: SpEd Forms #DE-5702)

3. The Admin overview 504 plan link has been updated to show only active students.

(Requested by: Sheila Domstrand, Owatonna Public Schools #63246)

4. Password and role changes made through the Admin or Educator setup pages will now be recorded in the Access log report.

(Requested by: SpEd Forms #DE-5711)

On Saturday, December 7th, 2024, an update¹ will be posted to all Minnesota SpEd Forms sites. The update will include the changes listed below:

IEP

1. MCA accommodations have been changed from ‘General’ Accommodations to ‘Universal’ within the dropdown options based on MDE guidance. In addition, the MCA Alt Science format (Dropdown 278) has been updated based on MDE guidance.

(Requested by: SpEd Forms #63184)

MA

1. A new form titled “Summary and recommendations” has been added to the Mental health folder on the student MA Forms menu. This folder is only viewable by staff with CTSS permissions.

(Requested by: SpEd Forms #DE-5665)

2. A process to import a file that will automatically create MA logs has been created.

(Requested by: Andrew Kehren, Northeast Metro Intermediate School District 916 #60398)

3. Interpreter services are now included in the dashboard documentation service dropdown.

(Requested by: Patricia Sullivan, Moorhead Area Public Schools #62090)

Other forms and logs

1. Updated Procedural Safeguards: Part C according to MDE requirements.

(Requested by: Sarah Anderson, Hastings Public School #62497)

Reports

1. The number of times a claim has been sent has been added to the Claims in error quick report.

(Requested by: Rieger Viche, Duluth Public Schools #60674)

2. A new “Progress reporting narrative from IEP page 1” quick report is available.

(Requested by: Kristen Hillesheim, Independent School District 199 #63288)

2.0

1. We have added an age-related warning to the SpEd dashboard when a student on an IFSP has been identified as being potentially eligible for Part B services, but the date of the transition conference is empty. 

(Requested by: Wendy Van Batavia, Midwest Special Ed Coop #60780)

System

1. The MA consent to share data form has been added to quick links for students.

(Requested by: Rieger Viche, Duluth Public Schools #60088)

2. If a ‘preferred’ phone number is selected for a parent, that phone number will be the default. If no preferred is selected, the default phone number will be set as the home phone.

(Requested by: Rieger Viche, Duluth Public Schools #60560)

¹We’re always working hard to ensure the smooth running of SpEd Forms. During the past month, we’ve made a number of performance improvements that aren’t immediately visible to most of our users but ensure the system operates efficiently, thanks to input from our customers.