Category Archives: Fixes

On Saturday, December 7th, 2024, an update¹ will be posted to all Minnesota SpEd Forms sites. The update will include the changes listed below:

IEP

1. MCA accommodations have been changed from ‘General’ Accommodations to ‘Universal’ within the dropdown options based on MDE guidance. In addition, the MCA Alt Science format (Dropdown 278) has been updated based on MDE guidance.

(Requested by: SpEd Forms #63184)

MA

1. A new form titled “Summary and recommendations” has been added to the Mental health folder on the student MA Forms menu. This folder is only viewable by staff with CTSS permissions.

(Requested by: SpEd Forms #DE-5665)

2. A process to import a file that will automatically create MA logs has been created.

(Requested by: Andrew Kehren, Northeast Metro Intermediate School District 916 #60398)

3. Interpreter services are now included in the dashboard documentation service dropdown.

(Requested by: Patricia Sullivan, Moorhead Area Public Schools #62090)

Other forms and logs

1. Updated Procedural Safeguards: Part C according to MDE requirements.

(Requested by: Sarah Anderson, Hastings Public School #62497)

Reports

1. The number of times a claim has been sent has been added to the Claims in error quick report.

(Requested by: Rieger Viche, Duluth Public Schools #60674)

2. A new “Progress reporting narrative from IEP page 1” quick report is available.

(Requested by: Kristen Hillesheim, Independent School District 199 #63288)

2.0

1. We have added an age-related warning to the SpEd dashboard when a student on an IFSP has been identified as being potentially eligible for Part B services, but the date of the transition conference is empty. 

(Requested by: Wendy Van Batavia, Midwest Special Ed Coop #60780)

System

1. The MA consent to share data form has been added to quick links for students.

(Requested by: Rieger Viche, Duluth Public Schools #60088)

2. If a ‘preferred’ phone number is selected for a parent, that phone number will be the default. If no preferred is selected, the default phone number will be set as the home phone.

(Requested by: Rieger Viche, Duluth Public Schools #60560)

¹We’re always working hard to ensure the smooth running of SpEd Forms. During the past month, we’ve made a number of performance improvements that aren’t immediately visible to most of our users but ensure the system operates efficiently, thanks to input from our customers.

On Saturday, December 7th, 2024, an update¹ will be posted to all Wisconsin SpEd Forms sites. The update will include the changes listed below:

System

1. If a ‘preferred’ phone number is selected for a parent, that phone number will be the default. If no preferred is selected, the default phone number will be set as the home phone.

(Requested by: Rieger Viche, Duluth Public Schools #60560)

2. When adding assessment tools to the IE-3 or RE-5, the educator’s custom eval/assessment tools will be listed above the district’s list.

(Requested by: Trista Wochnick, St. Cloud Area School District #DE-5504)

Reports

1. The ‘DPI SpEd records’ tool now has a dropdown setting for the DPI school.

(Requested by: Kasie Smith, Superior School District #63058)

2. A new ‘Special factors question 5 checked Yes’ quick report is available.

(Requested by: Dena Hagen, Superior School District #62269)

On Saturday, November 2nd, 2024, an update will be posted to all Minnesota SpEd Forms sites. The update will include the changes listed below:

IEP

1. IEP validation now includes a warning if the Supplementary aides and services in nonacademic and extracurricular activities and services are left blank.
(Requested by: Jennifer Danielson, South St. Paul Public Schools #60540)
2. A link to MDE’s IEP Team Support: PLAAFP has been added to the Stand-alone IEP Present Levels and the guidance found on the IEP Goals pages.
(Requested by: Minnesota SpEd Forms Advisory Team #DE-5493)

MA

1. The ADLs on the PCA plan can now be re-ordered.

(Requested by: Karen Stay, St Cloud Area School District #62277)

Other forms and logs

1. A student’s enrollment page will show the description of the Status end code, not just the number.

(Requested by: Dorothy Eckblad, Goodhue County Education District #62223)

2. We changed “expected” to “invited” to attend on the Notice of a Team Meeting form. 

(Requested by: Whitney Weber, St. Michael-Albertville Public Schools #62158)

Reports

1. Modified the Educator report titled “Teacher workload analysis” to more clearly identify a student’s primary disability and Instructional setting. 

(Requested by: Karen Stay, St Cloud Area School District #62295)

2. The federal share percentage has been reduced to 51.16% for payments on or after 10/1/2024 on the “Reconciliation” and “Total amount paid” reports.

(Requested by: Catherine OReilly, Wayzata Public Schools #62574)

3. A new Super Admin report has been added called “Record deletions.”

(Requested by: SpEd Forms #DE-5412)

2.0

1. “Timeline monitoring” report has been converted to v2.

(Requested by: SpEd Forms #DE-5532)

2. Added the ability to download multiple history records at one time using the v2 Admin report “View student history”.

(Requested by: Dorothy Eckblad, Goodhue County Education District #DE-4846)

3. The ability to filter users and titles has been added to educator sharing/transfer.

(Requested by: SpEd Forms #DE-5413)

System

1. A new educator permission has been added to prevent the finalizing of CTSS forms.

(Requested by: Bryan Schmidt, Rochester Public Schools #60897)

2. The ability to add a district template has been added to the Positive behavior support plan (PBSP) form.

(Requested by: Matthew Byrnes, Hopkins Public Schools #60382)

3. The new referral link in Admin Overview shows results when ‘New referral’ is set as a ‘Referral status’ in student setup.

(Requested by: SpEd Forms #DE-5514)

We’re always working hard to ensure the smooth running of SpEd Forms. During the past month, we’ve made a number of performance improvements that aren’t immediately visible to most of our users but ensure the system operates efficiently, thanks to input from our customers.

On Saturday, November 2nd, 2024, an update will be posted to all Wisconsin SpEd Forms sites. The update will include the changes listed below:

IEP

1. A server preference has been added to automatically finalize the IEP snapshot when the IEP is finalized.
(Requested by: Lauren Miller, Superior School District #62253)

ER

1. The WORD Test-2 Adolescent has been added to the SpEd Forms test bank.
(Requested by: Lauren Miller, Superior School District #62616)
2. Based on information from WDPI, the Autism criteria template was updated. 
(Requested by: SpEd Forms #62766)

Reports

1. A new Super Admin report has been added called “Record deletions.”
(Requested by: SpEd Forms #DE-5412)                                                                                             

On Saturday, October 5th, 2024, an update will be posted to all Minnesota SpEd Forms sites. The update will include the changes listed below:

IEP

1. Updated Assessments (Page 1) to reflect the changes in the Alternate MCAs. 

(Requested by: SpEd Forms #DE-5367)

2. The working English IEP will move English text into the appropriate sections of the Spanish, Somali, or Hmong IEP once the user clicks the ‘reset’ button on select non-English IEP pages.

(Requested by: Amy Wilkinson, Bloomington Public Schools #59701)

3. Added a rich text editor to ESY progress report text fields.

(Requested by: Cherene Newman, Mahtomedi Public Schools #60598)

MA

1. The option to ‘Remove from my list’ was added to the left bar options on the MA Forms menu.

(Requested by: Kim Mackenzie, Intermediate School District 287 #DE-5306)

2. In the mental status examination section of the Diagnostic assessment, a label change has been made.

(Requested by: Bryan Schmidt, Rochester Public Schools #60897)

3. A validation was added that will require a documentation method on PCA logs and prevent finalizing all MA logs if an activity is marked incomplete.

(Requested by: Kim Mackenzie, Intermediate School District 287 #62409)

4. On the MA dashboard, a ‘Group log’ button was added. This will allow you to use a group description that will get added to multiple students, or to select from your group template if one has been created.

(Requested by: Kari Saarloos, Anoka-Hennepin School District #DE-5366)

5. Changes have been made to the Individualized Treatment Plan (ITP): The diagnosis will display from the ICD-10 code setup page, a field for direct minutes was added, the long-term goal and short-term objective drop-down will include the goals and objectives from the service plan and the time field has been removed from the parent approval section.

(Requested by: Bryan Schmidt, Rochester Public Schools #60897)

6. T1018 – U4TM Mental Health Services has been added for School Social Work service documentation.

(Requested by: MN Department of Human Services)

7. The new Centers for Medicaid ICD-10 code changes have been applied. Running the “Students with inactive ICD-10 codes” will find any codes that are no longer billable.

(Requested by: SpEd Forms #DE-5518)

Other forms and logs

1. In the meeting purpose section of a Part C Record of a team meeting, users will now see dropdown 205: ‘Purpose of Meeting’ options to match the options available on the Part C Notice of a team meeting.

(Requested by: Katie Wilder, Mounds View Public Schools #60653)

2. Transportation has been added to the IEP/IFSP snapshot.

(Requested by: Mary McPhee, Elk River Area Schools #59684)

3. A new CTSS history designation has been added and can be selected when uploading an outside form to history.

(Requested by: Bryan Schmidt, Rochester Public Schools #60897)

Reports

1. Service has been added as a search option on the Admin “Student Sharing” report.

(Requested by: Bill Underwood, Anoka-Hennepin School District #60172)

2. A new quick report titled “Spaces in student names” has been added.

(Requested by: Rieger Viche, Duluth Public Schools #60893)

3. The requirement to select a Plan Manager, Provider or Supervisor when running the Educator Service report has been removed. If nothing is selected, the report will return all students shared with the educator.

(Requested by: Bill Underwood, Anoka-Hennepin School District #61071) 

4. An MA quick report, “Student and MA billing setup shared fields” has been added.

(Requested by: Rieger Viche, Duluth Public Schools #60081)

5. The columns “Number of staff injuries” and “Number of student injuries” have been added to the Stepwell Restrictive procedures: seclusions 2023-24/2024-25 and Restrictive procedures: physical holds 2023-24/2024-25.

(Requested by: Bryan Schmidt, Rochester Public Schools #60480)

6. A new quick report titled, “Provider sharing” has been added.

(Requested by: Rieger Viche, Duluth Public Schools #62425)

7. A new GenEd quick report, “504 Plan SIS (imported) enrollment record discrepancies SEES, environment and disability codes” has also been added.

(Requested by: Bill Underwood, Anoka-Hennepin Public Schools #60740)

8. A new GenEd quick report “Enrollment records with 54 disability code but NOT active” is available.

(Requested by: Bill Underwood, Anoka-Hennepin Public Schools #60740)

9. A new admin quick report titled, ”IEP date for age three with an IFSP” has been added.

(Requested by: Julie Emry, Rosemount-Apple Valley-Eagan Public Schools #60769)

2.0

 1. Additional guidance has been added to the IEP services (page 2) regarding the Participation in preschool placement (PPP) section. The IEP validation page was also updated for clarity.

(Requested by: SpEd Forms #DE-5441)

2. Admin Team meetings in 90 days, Disability count, Teacher workload analysis and Access Log reports have been converted to v2.

(Requested by: SpEd Forms #DE-5328, #DE-5355, #DE-5319 and #DE-5337)

System

1. A new district preference has been created to allow districts to override individual user font choices. Additionally, an accessibility font setting has been added to the student setup page, which will only apply to that individual student. This will override any district preferences.

(Requested by: SpEd Forms #DE-5193)

2. Made phone numbers easier to enter for persons with visual disabilities.

(Requested by: Katie Wilder, Mounds View Public Schools #60995)

3. School mover, grade rollover, and graduate seniors reports have been added to reporting permissions in the Admin educator setup page.

(Requested by: Shannon Proulx, Esko School District #57141)

We’re always working hard to ensure the smooth running of SpEd Forms. During the past two months, we’ve made a number of performance improvements that aren’t immediately visible to most of our users but ensure the system operates efficiently, thanks to input from our customers.

On Saturday, October 5th, 2024, an update will be posted to all Wisconsin SpEd Forms sites. The update will include the changes listed below:

Reports

1. A new quick report titled “Spaces in student names” has been added.

(Requested by: Rieger Viche, Third Party Billing Specialist/SpEd Forms Administrator #60893)
2. Service has been added as a search option on the Admin “Student Sharing” report.
(Requested by: Bill Underwood, Anoka-Hennepin School District #60172)

2.0

1. Admin Team meetings in 90 days, Disability count, Teacher workload analysis and Access Log report have been converted to v2.

(Requested by: SpEd Forms #DE-5328, #DE-5355, #DE-5319 and #DE-5337)

2. Added guidance information to the Notice of Meeting of the IEP Team (I-1)

(Requested by: Sandy Strand, Prescott School District #59459)

System

1. When using the Switch student feature, the student row will be highlighted to show the student you are hovering over for easier selection.

(Requested by: SpEd Forms #DE-5389)

2. Made phone numbers easier to enter for persons with visual disabilities.

(Requested by: Katie Wilder, Mounds View Public Schools #60995)

3. A new district preference has been created to allow districts to override individual user font choices. Additionally, an accessibility font setting has been added to the student setup page, which will only apply to that individual student. This will override any district preferences.

(Requested by: SpEd Forms #DE-5193)

4. Modified the process within Admin parents to allow for more efficient changes to the parent email (and username).

(Requested by: Kris McBride, Burnsville Public School District #60773)

We’re always working hard to ensure the smooth running of SpEd Forms. During the past two months, we’ve made a number of performance improvements that aren’t immediately visible to most of our users but ensure the system operates efficiently, thanks to input from our customers.                                                                                                

On Saturday, August 10th, 2024, an update will be posted to all Minnesota SpEd Forms sites. The update will include the changes listed below:

IEP

1. The section on page two of the services section that was previously labeled “Membership hours in community preschool placement” has been relabeled, reformatted and repurposed. This IEP section can now be used to document placement in any center-based preschool program option at district expense.  This can include inclusive or self-contained district options, or options in the community for which the district pays tuition or otherwise expends resources. Using this section is one step in having SpEd Forms calculate attendance, membership and special education service hours for ECSE without the use of attendance logs. This will greatly lighten the workload of staff providing service to preschool children with disabilities.

(Requested by: SpEd Forms ECSE advisory committee #58151)

ER

1. Made an update to the Evaluation report to allow the addition of multiple tests at a time.

(Requested by: SpEd Forms #DE-5189)

MA

1. When adding an ICD-10 code, a service will be required before the code can be added.

(Requested by: Sue Peterson, Rosemount-Apple Valley-Eagan Public Schools #59621)

2. Made a wording change to the federal crime language on the activity log print page to match the form.

(Requested by: SpEd Forms #DE-5301)

Other forms and logs

1. A new form titled “Stand-alone Developmental Adapted Physical Education (DAPE) Assessment” has been added to the Referral and Evaluation section for use.

(Requested by: MN Advisory Team #60337)

2. The Part C Prior Written Notice for Dismissal was updated based on new MDE guidance. This version of the PWN now features an accompanying consent document.

(Requested by: Bill Underwood, Anoka-Hennepin School District #60418)

3. Added the number of injuries per incident to Restrictive Procedures forms.

(Requested by: Bryan Schmidt, Rochester Public Schools #60480)

Reports

1. The informed consent effective date will now be displayed on the 837P results page.

(Requested by: Dellynne Monson, SWWC Service Cooperatives #60097)

2. New MA quick reports have been added for recent school years titled, “PCA evaluations.”

(Requested by:  Lynda Hurt, Intermediate School District 917 #60001)

3. Providers with/without services have been renamed “Providers with/without MA activity logs,” and the school, plan type, and plan service start and end dates have been added to the results.

(Requested by: Tara Goebel, South Washington County Schools #59501)

2.0

 1. Admin and Educator’s Blank forms in PDF format reports, Educator Student history progress reports, Plan Management Agenda, Attendance Summary report, View student history report, MARSS B report, IFSP – Child and Family Outcomes, IFSP Family-directed assessment, Record access logs, Educator services report, Educator combined report, Team meetings in the next 90 days, and all alternate language IEP version have all been converted to v2.

(Requested by: SpEd Forms #DE-5253, #DE-5255, #DE-5291, #DE-5278, #DE-5254, #DE-2946, #DE-5234, #DE-5239, #DE-5281, #DE-5220, #DE-5296 and #DE-5295)

2. When the plan type is set to ISP, that change will be reflected in the Individual Services Plan (ISP) menu, breadcrumbs, print and finalization lists.

(Requested by: SpEd Forms #DE-5334)

3. An absence log has been added to the Enrollment and attendance folder. This new log captures absences of preschool children in center-based program options to support the accurate calculation and reporting of attendance hours as required by MDE. This will greatly lighten the workload of staff providing service to preschool children with disabilities.

(Requested by: SpEd Forms ECSE advisory committee #58151)

System

1. Educator permissions were added to the paraprofessional role to block access to the ICD-10 code setup, consent or PCA forms folders on the MA forms menu.

(Requested by: Kim Mackenzie, Intermediate School District 287 #59249)

2. The ability to sort by file type has been added to the v2 history menu.

(Requested by: Beth Watkins, St. Cloud Area School District #DE-5192)

3. The student setup screen has been updated to show the student’s creation date and last imported date.

(Requested by: SpEd Forms #DE-5090)

4. The function of school setup has been enhanced to include the setup of a preschool placement option as a school to facilitate the alignment of an instructional days calendar to a preschool placement option.  This must be used by districts wishing to automate the calculation of membership, attendance and special education service hours for preschool children with IEPs without using the current attendance logs.  This will greatly lighten the workload of staff providing service to preschool children with disabilities. 

(Requested by: SpEd Forms ECSE advisory committee #58151)

5. The rich text editors have been updated to allow right-clicking with copy, spellcheck, and other browser features.

(Requested by: SpEd Forms #DE-5315)

6. The role name for “GenEd Staff” has been changed to “504 Staff”, but no functional changes have been made to the role or its permissions.

(Requested by: SpEd Forms #DE-5312)

On Saturday, August 10th, 2024, an update will be posted to all Wisconsin SpEd Forms sites. The update will include the changes listed below:

Other forms and logs

1.  Made an update to the Evaluation report to allow the addition of multiple tests at a time.

(Requested by: SpEd Forms #DE-5189)

2.0

1. A new navigation tool has been added to the breadcrumbs found at the top of each IEP page, allowing for easy access to different sections of the service plan. This same navigation is already available within the Evaluation report.

(Requested by: Dena Hagen, Superior School District, #DE-5314)

2. Admin and Educator Blank forms in PDF format reports, Educator view student history report and Record access log have been converted to v2.

(Requested by: SpEd Forms #DE-5253, #DE-5254, #DE-5255 and #DE-5239)

System

1. The ability to sort by file type has been added to the v2 history menu.

(Requested by: SpEd Forms #DE-5192)

2. The student setup screen has been updated to show the student’s creation date and last imported date.

(Requested by: SpEd Forms #DE-5090)

3. The role name for “GenEd Staff” has been changed to “504 Staff”, but no functional changes have been made to the role or its permissions.

(Requested by: SpEd Forms #DE-5312)

4. The rich text editors have been updated to allow right-clicking with copy, spellcheck, and other browser features.

(Requested by: SpEd Forms #DE-5315)

On Saturday, July 13th, 2024, an update will be posted to all Minnesota SpEd Forms sites. The update will include the changes listed below:

IEP

1. A new download button has been added to IEP/IFSP progress report measurement pages.

(Requested by: SpEd Forms #DE-5055)

2. The amendment box will now be bolded after it’s selected to clearly show educators it’s an amended IEP.

(Requested by: Matthew Byrnes, Hopkins Public Schools #59883)

3. Number of sessions and session length have been removed from the ESY service form.

(Requested by: Krystal DeGraw, Brooklyn Center Community School #53549)

ER

1. The Transition Planning Inventory – 3rd Edition and Assessment of Basic Language and Learning Skills, Revised have been added to the SpEd Forms test library.

(Requested by: SpEd Forms #60434)

MA

1. An option to print the MA billing setup has been added.

(Requested by: Suzy Vescio, Columbia Heights School District #59507)

2. The validation for a primary ICD-10 code has been removed from deleted codes.

(Reqeusted by: Kari Saarloos, Anoka-Hennepin School District #DE-5072)

3. ‘PCA’ has been added to the label on the team selector to clarify that it is a PCA certification date.

(Requested by: Kim Mackenzie, Intermediate School District 287 #59859)

4. The ability to add an MA service from the MA dashboard has been added.  Find our tutorial here: https://youtu.be/a3-bDZJ9RQ8 

(Requested by: Kari Saarloos, Anoka-Hennepin School District #DE-4976)

5. The end time on MA logs will now be auto-calculated based on the start time and the total time.

(Requested by: Katie Widestomr-Landgraf, Anoka Hennepin School District #DE-5184)

6. Finalized PCA plans have been added to the History folder on the student’s MA Forms menu.

(Requested by: Kim Mackenzie, Intermediate School District 287 #59249)

Other forms and logs

1. A dropdown option was added to the ‘reason for contact’ in the Communication log form that the district can edit. (Dropdown #276: Reason for contact)

(Requested by: Cherene Newman, Mahtomedi Public Schools #59869)

2. Title and email address textboxes have been added to the ECSE referral for screening or evaluation form.

(Requested by: SpEd Forms ECSE Advisory group #DE-5013)

3. The service coordinator’s contact information has been added to the IFSP Snapshot page.

(Requested by: Bill Underwood, Anoka-Hennepin School District #58745)

4. An ‘Attended’ checkbox has been added to the Record of Team Meeting form. If a team member is not in attendance, unchecking the checkbox will prevent the team member from being printed. Find the tutorial here: https://youtu.be/puNZQKHKIis

(Requested by: Stia Jama, Intermediate School District 287 #59650)

5. The primary disability field has been made editable on the Student Acknowledgement form.

(Requested by: Angela Bradt, St. Michael-Albertville Public Schools #59402)

6. Names and titles will no longer text wrap on the Notice of a Team Meeting and Record of a Team print pages.

(Requested by: Lauren Johnsen, Minnetonka Public Schools #59997)

7. Enrollment and Attendance pages now include links for easy navigation between them.

(Requested by: Janelle Ortiz, Sherburne and Northern Wright Special Ed Cooperative #60021)

8. The ability to add a district template has been added to the building section of the Evacuation plan form.

(Requested by: Renee Hartman, New Prague Area Schools #58800)

9. The ability to be able to finalize the Communication log form has been added. Find the tutorial here: https://youtu.be/63jt52Oga8w?feature=shared 

(Requested by: Krystal DeGraw, Richfield Public Schools #59924)

Reports

1. The ‘Finalized’ column has been added to the “Claims in error” MA Forms quick report.

(Requested by:  Rieger Viche, Duluth Public Schools #60090)

2. School has been added as a search option on the MA “Total amount paid” report.

(Requested by: Rieger Viche, Duluth Public Schools #59551)

3. Created quick reports titled “Students turning 22 in 2023-24” and “Students turning 22 in 2024-25,” which can be found in Admin reporting and Educator reports. 

(Requested by: SpEd Forms #59902)

4. A new admin quick report titled, ”IEP Additional information page” has been added.

(Requested by: Bill Underwood, Anoka-Hennepin School District #50157)

5. The “Paid claims by district and modifier” MA quick reports now include a column for schools.

(Requested by: Rieger Viche, Duluth Public Schools #59943)

6. Added a link to the Grade rollover tool that opens the Admin guide page for this process.

(Requested by: SpEd Forms #DE-5196)

7. The active and SpEd checkboxes from the student setup have been added to the search criteria on the Create/edit claim transmission, Student claims, and Reconciliation reports.

(Requested by: Tara Goebel, South Washington County Schools #59800)

8. A district search option has been added to the MA services educator report.

(Requested by: SpEd Forms #DE-5105)

9. A building search option has been added to the “service minutes and group” report.

(Requested by: Tara Goebel, South Washington County Schools #59659)

2.0

1. The MARSS A report and View student history report have been converted to v2.

(Requested by: SpEd Forms #DE-4837 and #DE-5010)

2. Made wording changes and added new checkboxes to the debriefing forms.

(Requested by: Amanda Leal, South Washington County Schools #59076)

3. When you hover over the due process icon on the far right of the SpEd dashboard, a message will appear, prompting educators to click the icon for more information.

(Requested by: SpEd Forms #DE-5081)

4. The finalize button on the v2 IEP validation screen has been updated to be grayed out if errors need to be corrected.

(Requested by: Lindsey Pellaton, Meeker and Wright Special Education Cooperative #59942)

5. Using the search field on a student’s history page has been updated to show the form date instead of the finalization date.

(Requested by: Traci Tapiz, Sherburne & Northern Wright Special Ed Cooperative #DE-5080)

6. A new v2 user preference has been added to the educator setup profile page. It allows educators to choose whether their system calendars start on Saturday, Sunday, or Monday. 

(Requested by: Jennifer Krueger, Roseville Schools #59900)

7. The ability to select a font has been added to short form rich text editors.

(Requested by: Chrissy O’Brien, ISD 199 #60100)

8. The SpEd Dashboard will not display the updated IEP meeting date until the plan has been finalized.

(Requested by: Nicole Doescher-Train, Hopkins Public School #51085)

9. A button has been added to the Admin educator setup page allowing administrators to know what filters educators have selected. Find the tutorial here: https://youtu.be/puFyagrbnCA?feature=shared

(Requested by: Rashelle Weicherding, River Bend Education District #60019)

10. On your v2 educator setup profile page, a new ‘enable autosave’ setting has been added. Turning on this preference will automatically save most v2 student forms every five minutes while actively working on the page. Find the tutorial here: https://youtu.be/I-y7jkAiTDQ?feature=shared 

(Requested by: SpEd Forms #DE-4967)

System

1. Educators will get a message within SpEd Forms if they are assigned a task when the due date is added to a student’s assessment tracker and saved.

(Requested by: Rande Peyton, Watertown-Mayer Public Schools #59837)

2. An “EL” icon to represent English Learners has been added to the SpEd, Health, MTSS and 504 dashboards. You can find this checkbox on a student’s setup page.

(Requested by: Patricia Sullivan, Moorhead Area Public Schools #59803)

3. A new dropdown option – Referral status was added to the Student setup page and the Admin students’ search criteria (Dropdown #277: Referral status).

(Requested by: SpEd Forms #DE-5053 and #DE-5054)

4. Changed wording in the email to the designated person when a parent signs a form electronically when there is no LSID in the student’s setup.

(Requested by: SpEd Forms #DE-5075)

5. The ability to search by title has been added to the admin educator page.

(Requested by: Kim Mackenzie, Intermediate School District 287 #59723)

6. The Google translate link has been added to IEP forms and some of the 504 forms.

(Requested by: Rashelle Weicherding, River Bend Education District #60040)

7. A new preference titled: Add special education and related services check in the IEP validation process was added.

(Requested by: Bill Underwood, Anoka-Hennepin School District #60024)

8.  IEP written date preferences have been changed to district-specific preferences. 

(Requested by: SpEd Forms #58282)

9. Educators will be restricted from adding dropdown options if the same text is already available in the district, SpEd Forms or another user’s list.

(Requested by: SpEd Forms #DE-4969)

10. A new preference to be able to turn on and off the Medical documentation form has been added.

(Requested by: Karen Stay, St. Cloud Area School District #60066)

11. A new district preference has been created to allow districts to turn off the reminder at the top of a student’s SpEd Forms menu that they are a resident of another district and to send appropriate forms to that district. 

(Requested by: Zach Selnes, Hiawatha Valley Ed District #59562)

12. An educator preference has been created to allow individual users to receive an email when a new message arrives in SpEd Forms.

(Requested by: Zach Secrist, Watertown-Mayer Public Schools #DE-5074)

13. When a Notice of Team Meeting is completed and finalized, a message will be sent within SpEd Forms to all individuals listed on the student’s team member list.  

(Requested by: Wendy Van Batavia, Midwest Special Education Cooperative #59667)

14. The Admin Students results page now will show you links to both enrollment and attendance pages when clicking the more button.

(Requested by: Katie Roiger, Yellow Medicine East Schools #DE-5157)

15. Multiple team members can now be selected when using the team selector.

(Requested by: Emma Christenson, Fergus Falls Area Special Education Cooperative #59520) 

On Saturday, July 13th, 2024, an update will be posted to all Minnesota SpEd Forms sites. This update includes the following fixes:

MA

1. Made a change to ensure only the provider signing an activity log sees the signed indicator on the activity log list.
(Requested by: Emma Christenson, Fergus Falls Area Special Education Cooperative #59971)
2. When creating a trip log from a finalized PCA log, the transporting district will automatically be selected on the trip log if a transporting district has been selected in the student setup.
(Requested by: Dellynne Monson, SWWC Service Cooperative #60449)

Other forms and logs

1. Made a wording change to the IFSP services validation warning.

(Requested by: Tisha Warbalow, Cloquet School District #60401)

Reports

1. Updated the results of the combined report to display the evaluation due date of the student’s third birthday if they’re under three years old. 

(Requested by: Shannon Proulx, Esko School District #59892)

2. Applied a fix to ensure the Service logs by provider report runs as anticipated.

2.0

1.  Updated the IFSP Services page to prevent extra data from being saved in the “length (minutes)” field.

(Requested by: Tisha Warbalow, Cloquet School District #60401)

2. Made a fix to the ESY progress report to ensure that the show objectives button inserts as expected.

(Requested by: Deb Gormley, Intermediate School District 287 #58480)

System

1. Multi-building admins will receive an email when there are MARSS changes for all buildings they are assigned to if they have the extended permission “email MARSS changes” in their educator setup.

(Requested by: Lynne Rau, Eden Prairie ISD 272 #60049)

2. Fixed an error when saving changes on the Admin dropdown list editor.

(Requested by: Katie Wilder,  Mounds View Public Schools #60400)