MN April Updates

On Saturday, April 6th, 2024, an update will be posted to all Minnesota SpEd Forms sites. The update will include the changes listed below:


IEP

1. A dropdown option was added under the MTAS “Document IEP team decision” area. 

(Requested by: Jennifer Miller, West Saint Paul Mendota Heights Eagan Area Schools #59406)


ER

1. The following tests have been updated in the SpEd Forms test bank: Comprehensive Receptive and Expressive Vocabulary Test – 3rd Edition, Test of Early Language Development – 4th Edition, Test of Language Development – Primary: 5th Edition and the Test of Language Development – Intermediate: 5th Edition.

(Requested by: SpEd Forms #59632)


504

1. A new form titled 504 Record of a team meeting has been added to the 504 menu and if empty, will autofill team members, meeting date and purpose of meeting from the 504 Notice of conference.

(Requested by: Dorothy Eckblad, Goodhue County Ed District #49334)


MA

1. Guidance was added to the bill from/to dates on the student MA billing setup.

(Requested by: Anne Bydlon, Anoka-Hennepin School District #DE-4832)

2. The MA Third party liability form has been updated.

(Requested by: SpEd Forms #DE-4830)

3. A warning will display on the trip log when no corresponding service is provided that day.

(Requested by: Tara Goebel, South Washington County Schools #58731)

4. Relabeled the Consent to share data form to “MA Consent to share data.”

(Requested by: MA advisory committee #DE-4899)

5. When a student is transferred remotely to a different server, the eligibility dropdown in their MA billing setup is cleared.

(Requested by: Emma Christenson, Fergus Falls Area Special Education Cooperative #59048)


Reports

1. A new admin quick report titled, ”DAPE Services” has been added.

(Requested by: Bryan Schmidt, Rochester Public Schools #59423)

2. The “MHCP numbers” report has been updated to include the student MA billing setup information required for billing.

(Requested by: Rieger Viche, Duluth Public Schools #58666)

3. The date paid when importing the 835 X12 has been updated.

(Requested by: Emma Christenson, Fergus Falls Area Special Education Cooperative #58816)


2.0

1. Gray sectioning was added to the IEP progress report page for visual clarity for each goal.

(Requested by: Morgan Payne, St. Cloud Area School #59293)

2. An informational icon has been added to the v2 Educator and MA toolbox quick reports to display the report description.

(Requested by:  SpEd Forms #DE-4829)

3. A save button icon has been added to the rich text editor and will only be visible when in full screen.

(Requested by: Bill Underwood, Anoka-Hennepin School District #59262)

4. Educator team member list and Student sharing have been converted to v2.

(Requested by: SpEd Forms #DE-4872 and #DE-4888)

 

System

1. The form date for an amended plan in history will be the date of the amendment for plans finalized after the update.

(Requested by: Kim Mackenzie, Intermediate School District 287 #59145)

2. We have added a new preference allowing the contact information for obtaining procedural safeguards to be preset from district or school settings.

(Requested by: Jennifer Davie, Eastern Carver County Schools #53501)

3. Service names have been added to the “Activity log descriptions” dropdown titles.

(Requested by: Kim Mackenzie, Intermediate School District 287 #59315)

MN April Fixes

On Saturday, April 6th, 2024, an update will be posted to all Minnesota SpEd Forms sites. This update includes the following fixes:


IEP

1. Corrected the IEP Assessments (page 2) formatting when printed. 

(Requested by: Terri Cairns, Rosemount-Apple Valley-Eagan #59439)

2. Made a change to measure goals on the IEP progress report.

(Requested by: Millie Pottsmith, Cambridge-Isanti Schools #59428)

3. The server-wide templates accessed by educators on the IEP assessments, modifications and supports page can now be managed within Admin organization → Templates.

(Requested by: Shannon Proulx, Esko School District #59204)

4. Granted educator access to edit custom goal category options, when appropriate. 

(Requested by: Dawn Kullot, Hiawatha Valley Education District #59460)

5. When an IEP is finalized, the IEP snapshot will be finalized with the same form date and only include corresponding forms enabled on the server. 

(Requested by: Michelle Dunbar, Edina Public Schools #59524)

 

504

1. Made a fix to ensure the “hide MA billing setup” Educator permission doesn’t block access to 504 Medical documentation AD/HD form.

(Requested by: Alyssa Noreen, Lakeville Area Schools #59528)

2. Made a fix to the 504 Parental consent print page to adhere to the separate household rules.

(Requested by: Terri Cairns, Rosemount-Apple Valley-Eagan Public Schools #59533)

3. Fixed display issue on the Section 504 notice of conference and 504 Eligibility information forms.

(Requested by: Alison Ellingson, Owatonna Public Schools #59444)


MA

1. When a date that doesn’t exist is inserted in the filters on the activity log page, it will automatically be adjusted to the next valid date.

(Requested by: Susan Flicek, Bemidji Area Schools #59441)

2. Made a change to ensure the PCA plan prints as expected.

(Requested by: Dawn Kullot, Hiawatha Valley Education District #59495)

3. Activity logs finalized prior to current validation requirements will remain finalized when opened. 

(Requested by: Heather Murphy, North St. Paul-Maplewood-Oakdale ISD 622 #59490)

4. U4HE ICD-10 codes will be hidden on the ICD-10 code setup page if the educator does not have the extended permission “Show CTSS forms” in their Admin educator setup.

(Requested by: Michelle Gulstrand, SouthWest Metro Intermediate District #59079) 


Other forms and logs

1. Revised the Early Intervention Prior Written Notice to Start or Revise an IFSP form to be able to save all text on the form separately.

(Requested by: Terri Cairns, Rosemount-Apple Valley- Eagan Public Schools #59430)


Reports

1. Modified the results of the Teacher workload analysis searchable report to show the Part C instructional setting when appropriate. 

(Requested by: Morgan Payne, St. Cloud Area School District #59417)

2. Added the total direct, total indirect and total minutes to the Admin report “Teacher workload analysis” when downloaded.

(Requested by: Shelby Burks, St. Cloud Area School District #59510)


2.0

1. The ability to highlight the entire date values for easy change has been added to v2 date field.

(Requested by: Katie Mikla, Hastings Public Schools #59431)

2. Updated the broken line of text on the 504 eligibility determination form.

(Requested by: Alison Ellingson, Owatonna Public Schools #59444)

3. The location field on the 504 notice of conference now shows a message when attempting to input more than 50 characters.

(Requested by: Stephanie Reichert, Rockford ISD 883 #59434)

4. Made a change to ensure v2 Attendance loads and displays as anticipated.

(Requested by: Cari Grenier, Freshwater Education District #59426)


System

1. A new template – Accommodations, modifications, supports has been added to admin template options.

 (Requested by: Shannon Proulx, Esko School District #59204)

WI April Updates

On Saturday, April 6th, 2024, an update will be posted to all Wisconsin SpEd Forms sites. The update will include the changes listed below:

 

ER
1. The following tests have been updated in the SpEd Forms test bank: Comprehensive Receptive and Expressive Vocabulary Test – 3rd Edition, Test of Early Language Development – 4th Edition, Test of Language Development – Primary: 5th Edition and the Test of Language Development – Intermediate: 5th Edition.

(Requested by: SpEd Forms #59632)


504

1. A new form titled 504 Record of a team meeting has been added to the 504 menu and if empty, will autofill team members, meeting date and purpose of meeting from the 504 Notice of conference.

(Requested by: Dorothy Eckblad, Goodhue County Ed District #49334)

 

2.0

1. A save button icon has been added to the rich text editor and will only be visible when in full screen.

(Requested by: Bill Underwood, Anoka-Hennepin School District #59262)

2. Participation Guidelines for Alternate Assessment (I-7-A), Determination and Notice of Placement (P-2), Postsecondary Transition Plan Worksheet(I-8), Determination and Notice of Placement: Consent for Initial Placement (P-1), Participation In State-Wide Language Assessment (I-7 ELLs), Participation in district-wide assessments (I-7), Student Sharing/Transfer, I-7-ACT (ACT With Writing),  I-7-PreACT (PreACT), Participation in state-wide assessments (I-7-DLM) and I-5 Annual Goal Review forms, personal team member list and Student sharing have been converted to v2.

(Requested by: SpEd Forms, #DE-4815, #DE-4814, #DE-4810, #DE-4812, #DE-4819, #DE-4822, #DE-4888, #DE-4806,#DE-4821, #DE-4823, #DE-4825, #DE-4872 and #DE-4888)

 

System

1. We have added a new preference allowing the contact information for obtaining procedural safeguards to be preset from district or school settings.

(Requested by: SpEd Forms, #DE-4893, #DE-4892 and #DE-4905)

WI April Fixes

On Saturday, April 6th, 2024, an update will be posted to all Wisconsin SpEd Forms sites. This update includes the following fix:


2.0 

1. The ability to highlight the entire date values for easy change has been added to v2 date field.

(Requested by: Katie Mikla, Hastings Public Schools #59431)

MN March Updates

On Saturday, March 2nd, 2024, an update will be posted to all Minnesota SpEd Forms sites. The update will include the changes listed below: 


IEP

1. The language on the first assessment page has been updated to include “or Alternate MCA.”

(Requested by: Sarah Mittelstadt, Southern Plains Education Cooperative #59000)

2. The ability to add a district template has been added to the Accommodations, modifications, and supports section of the IEP.

(Requested by: Patricia Sullivan, Moorhead Area Public Schools #59058)

3. The IEP progress report screen has been updated to show the last finalized date.

(Requested by: Claire Lightfoot, Jordan Public Schools, #59035)

4. When Special education transportation is checked yes, there is a suggestion to complete the MARSS transportation code.

(Requested by: Kim Huether, Brainerd School District #50392)


ER

1. Tests of Dyslexia and Cognitive Assessment System, 2nd Edition, have both been added to the SpEd Forms test bank.

(Requested by: SpEd Forms #59240)


MA

1. A district preference has been added to create a corresponding trip log from a finalized nursing service activity log.

(Requested by: Rose Krick, Alexandria Public Schools #58722)

2. An informational icon has been added to the PCA log to display information from the finalized time study.

(Requested by: Marilyn Hellweg, SouthWest Metro Intermediate District #58754)

3. When opening an MA log, the page automatically navigates to the most recent log date.

(Requested by: Dellynne Monson, SWWC Service Cooperatives, #58101)

4. An option to delete ICD-10 codes was added for super administrators only.

(Requested by: Kari Saarloos, Anoka-Hennepin School District #58465)

5. The Consent to share data can now be electronically signed by the parent without requiring an MHCP number to be entered.

(Requested by: Christine O’Brien, Inver Grove Heights Schools #59363)


Other forms and logs

1. Made revisions to the language used in the Restrictive Procedures: Physical holding and Seclusion forms.

(Requested by: Terri Cairns, Rosemount AppleValley Eagan #59222)

2. New admin template options have been created and pick template buttons have been added to the Record of a team meeting and Summary of Performance forms.

(Requested by: Joanne Karch, Edina Public Schools #59097)

(Requested by: Katie Wilder, Mounds View Public Schools #53491)


Reports

1. The day of the week, eligibility status and grade columns have been added to the “Logs not on an instructional day” quick report.

(Requested by: Wanda Lane, Brainerd School District #58905)

2. A new admin quick report titled, ”Students with no plan set” has been added. 

(Requested by: Dain Walters, Bemidji Regional Interdistrict Council #59192)

3. If selected, the Admin Child count report will now display students from a specific district.

(Requested by: SpEd Forms #DE-4745)

4. The specific service setting will now appear on the downloadable results of the Admin and Educator Teacher workload analysis reports.

(Requested by: Sue Tupy, Special Services Office Coordinator #58840)


2.0

1. The Admin overview link has been added to the hamburger menu for administrators.

(Requested by: SpEd Forms #58904)

2. The MA Billing setup page has been converted to v2.

(Requested by: SpEd Forms #DE-4738)

3.  A new navigation tool has been added to the top of each v2 IFSP and ER page, allowing for easy access to different sections of the service plan and report, respectively.

(Requested by: Ashley Nelson, Moorhead Area Public Schools, #59175)

(Requested by: SpEd Forms #DE-4779)

4.  A rich text editor was added to “How will this goal be measured?” field on v2 IEP goal pages. 

(Requested by: Terri Cairns, Rosemount-Apple Valley-Eagan Public Schools #59089)

 

System

1. A new school-level preference was added to send an email notice to a designated person when a parent electronically signs a document.

(Requested by: Dorothy Kerzner, Edina Public School #53213)

2. The link for new referrals has been temporarily removed from the Admin overview page while it is being reviewed.

(Requested by: Heather Seaberg, Detroit Lakes Public School District #58724)

3. Added guidance regarding the Special Education Enrollment Status (SEES) field in student setup, the enrollment form, and the enrollment status change form. 

(Requested by: SpEd Forms #58150)

4. A district preference titled: ‘You must add a status end code and end date when inactivating a student’ was added.

(Requested by: Rieger Viche, Duluth Public Schools #59133)

MN March Fixes

On Saturday, March 2nd, 2024, an update will be posted to all Minnesota SpEd Forms sites. This update includes the following fixes:


IEP

1. Made a fix to the IEP progress report to ensure that the show objectives button inserts as expected.

(Requested by:  Lauren Johnsen, Minnetonka Public Schools #59199)


MA

1. When the Admin organizational preference, “Display the serving district number and coop numbers on MA forms,” is enabled, the district and coop numbers will display on the MA Consent to share data form.

(Requested by: Jessica Midthun, Lake Agassiz Education Cooperative #59141)


Other forms and logs

1. The team selector button has been readded to the Use of Restrictive Procedures: Physical Holding form.

(Requested by: Cari Grenier, Freshwater Education District #59184)


Reports

1. Applied a fix to ensure the MA Quick report, Exclusion Checker, is visible on all servers.

(Requested by: Sheryl Haugen, Prior Lake-Savage Area Schools #59140)

2. The list of educators found on the results page of the Student sharing report will only display active users. 

(Requested by: SpEd Forms #DE-4735)

3. Prevented a page not found error when opening the MA Forms in PDF forms from displaying.

(Requested by: Rieger Viche, Duluth Public Schools #59229)

4. Updated the Admin searchable Services report to display a student’s school building.

(Requested by: Bill Underwood, Anoka-Hennepin #59177)


System

1. A save warning will appear when a change has been made within Admin educator pages.

(Requested by: Catherine O’Reilly, Wayzata Public Schools #59183)

WI March Updates

On Saturday, March 2nd, 2024, an update will be posted to all Wisconsin SpEd Forms sites. The update will include the changes listed below:


ER

1. Tests of Dyslexia and Cognitive Assessment System, 2nd Edition, have both been added to the SpEd Forms test bank.
(Requested by: SpEd Forms #59240)


Reports

1. 2021-22 and earlier school years have been removed from the DPI SpEd records report.

(Requested by: SpEd Forms #DE-4794)

2. A new admin quick report titled, ”Program Supports from I-4.4 D” has been added. 

(Requested by: Dena Hagen, Superior School District #59299 )

 

2.0

1. Admin overview has been added to the left bar menu and will be available only to admins.

(Requested by: SpEd Forms #58904)

2. Student participation I-4.5, Program modifications I-4.4D, Related services I-4.4C and Measurable annual goals I-4.3 forms have been converted to v2.

(Requested by: SpEd Forms, #DE-4805, #DE-4804, #DE-4801 and #DE-4734)

3. A new navigation tool has been added to the top of each ER page, allowing direct access to different report sections.

(Requested by: SpEd Forms #DE-4779)

 

System

1. The link for new referrals has been temporarily removed from the Admin overview page while it is being reviewed.

(Requested by: Heather Seaberg, Detroit Lakes Public School District #58724)

2. The v2 date fields have been updated to support the copying and pasting of date values.

(Requested by: SpEd Forms #DE-4764)

WI March Fixes

On Saturday, March 2nd, 2024, an update will be posted to all Wisconsin SpEd Forms sites. This update includes the following fix:

 

Reports

1.The list of educators on the student sharing report results page will only display active users. 

(Requested by: SpEd Forms DE-4735)

MN February Updates

On Saturday, February 3rd, 2024, an update will be posted to all Minnesota SpEd Forms sites. The update will include the changes listed below:

 

IEP

1. A dropdown list box on the IEP Services page was added so educators can indicate which district forms they have included with the IEP.

(Requested by: SpEd Forms #DE-4597)

2. An every other day option has been added to the available frequency dropdown options on the Services pages.

(Requested by: Julia Salzman, Rochester Public Schools #57377)

 

MA

1. The extended permission to include the ‘MA eligible’ filter has been added to the paraprofessional role.

(Requested by: Wanda Lane, Brainerd School District #58642)

2. The MA dashboard has been updated to display all students shared with the provider. A message will be displayed if the provider does not have MA access to the student.

(Requested by: Lauren Henderson, Monticello Public Schools #49570)

 

ER

1. The following tests have been added to the SpEd Forms test bank: Arizona Articulation and Phonology Scale – 4th Edition, Assessment of Functional Living Skills, Clinical Assessment of Articulation and Phonology – 2nd Edition, Conners Comprehensive Behavior Rating Scales – parent & teacher, Sensory Processing Measure – 2nd Edition, Test of Orthographic Competence – 2nd Edition, Test of Early Reading Ability – 4th Edition, Test of Pragmatic Language – 2nd Edition and Wide Range Achievement Test – 5th Edition.

(Requested by: SpEd Forms #58476)

 

Other forms and logs

1. Updated wording on the Confirmation of Conciliation Conference form to reflect the number of school days the district must provide the parent with a written memorandum. 

(Requested by: Dawn Peterson, Mid-State Education District #58116)

2. An additional column for area has been added to the student’s assessment tracker menu. 

(Requested by: Julia Salzman, Rochester Public Schools #57284)

3. The Early Intervention Prior Written Notice (PWN): Evaluation and assessment form has been translated into Spanish, Hmong, and Somali.

(Requested by: Lindsey Pellaton, Meeker and Wright Special Education Cooperative #58173)

 

Reports

1. Activity, evaluation and trip logs in the blank forms in PDF format menu have been updated.

(Requested by: SpEd Forms #DE-4647)

2. Added parent account permissions to the Sharing tracking report results.

(Requested by: SpEd Forms #DE-4622)

3. The Duplicate service dates report will prevent the deletion of claims that have been billed.

(Requested by: Tara Goebel, South Washington County Schools #53437)

4. Outdated and duplicate blank forms in PDF format have been removed from Admin and Educator reports. 

(Requested by: SpEd Forms #DE-4687)

5. A new admin quick report titled, ”Restrictive procedures and debriefing form dates” has been added. 

(Requested by: SpEd Forms #DE-4431)

6. The Providers without services report now includes the student status.

(Requested by: Tara Goebel, South Washington County Schools #58050)

 

2.0

1. A spellcheck button was added to v2. 

(Requested by: SpEd Forms #DE-4613)

2. Added a warning to the excused team member field on the Agreement regarding IEP team member attendance form when the maximum number of characters is reached. 

(Requested by: Christine O’Brien, Independent School District 199 #58865)

3. We have renamed the Administrator MA Reports to Toolboxes, placed the eligibility and claims process in the Tools folder and included both searchable and quick reports on the Toolbox menu.

(requested by: SpEd Forms #DE-4364)

4. The Notice of agreement that a 3-year reevaluation is not needed and the Parental consent/objection pages have been merged into a single form.

(Requested by: Jacqueline Budden, Marshall Public Schools #58849)

5. An update was made to the Child Outcomes Summary Form finalization process to include the EDHI form as a separate PDF.

(Requested by: Kelli Walters, West Saint Paul Mendota Heights Eagan Area #58312)

6. Added the number of messages or pick ups an educator has when viewing the profile dropdown menu.

(Requested by: Kori Ryan, INDIGO Education #58910)

7. A new navigation tool has been added to the top of each IEP page, allowing for easy access to different sections of the service plan.

(Requested by: SpEd Forms #DE-4577)

8. The IEP Progress report, Emergency health information form, ESY Progress report, IFSP Snapshot, and the IFSP Evaluation summary pages have been converted to v2.

(Requested by: SpEd Forms #DE-4631, DE-4633, DE-4632, DE-4650 and DE-4654)

 

System

1. A new school preference was added to send an email notice to a designated person when a restrictive procedure form is finalized.

(Requested by: Amanda Lee, South Washington County Schools #53217)

2. When a student is active but has not yet been determined to meet IEP or 504 criteria, the ‘face’ on Admin students and v1 Educator students page will be displayed in pink.

(Requested by: Whitney Weber, St. Michael-Albertville Public Schools #57879)

3. A check has been added in the history upload process to properly check if the file has invalid characters and show the failure reason in the “Upload failure details.”

(Requested by: SpEd Forms #DE-4698)

MN February Fixes

On Saturday, February 3rd, 2024, an update will be posted to all Minnesota SpEd Forms sites. This update includes the following fixes:


IEP

1. Fixed an error to allow services to be deleted in v1.

(Requested by: Dain Walters, Bemidji Regional Interdistrict Council #58812)


MA

1. Updated activity logs to ensure the ICD-10 code appears when the setting is changed or added.

(Requested by: Bill Underwood, Anoka-Hennepin School District #58875)


Other forms and logs

1. Made sure the “safeguards given” field was labeled as expected on Early Intervention Prior Written Notices.

(Requested by: Kim Wakal, Burnsville Public School District #58850)

2. The service grid button on a student’s attendance page has been updated to display the appropriate services based on the student’s age.

(Requested by: Susan Parker, Elk River Area Schools #53320)

3. The “attendance type” will be maintained when duplicating attendance.

(Requested by: Molly Templin, North St. Paul-Maplewood-Oakdale #58908)

4. Updated the navigation buttons on the Attendance page to navigate to the next (or previous) month as expected.

(Requested by: Jackie Skelly, IASC Special Education Cooperative #59084)


Reports

1. The Local School ID (LSID) column found on the MA Forms quick report titled MA- Speech Therapy now shows the expected information. 

(Requested by: Bill Underwood, Anoka-Hennepin School District #58989)


2.0

1. Removed the line break that appears on printed IEP goals pages when using a rich text editor to write objectives. 

(Requested by: Kate Olson, Sojourner Truth Academy #58962)

2. All dates with attendance will automatically be open when viewing the Attendance page in v2. 

(Requested by: Susan Parker, Elk River Area Schools #53320)


System

1. Made a change to ensure multi-building administrators can view and open PDFs in student History folders.

(Requested by: Jennifer Krueger, Roseville Schools #58970)