Category Archives: News

SpEd Forms: Thursdays at Three – Using the PCA/QP list and PCA evaluation form

SpEd Forms: Thursdays at Three - Using the PCA/QP list and PCA evaluation form

Are you an MA Coordinator or a Qualified Professional? Join us tomorrow, March 13th, at 3pm for a comprehensive review of the process for supervising PCAs in SpEd Forms. We’ll walk you through using our PCA/QP list and PCA evaluation form to ensure compliance and effective oversight. Don’t miss this opportunity to enhance your understanding and streamline your workflow! The Google Meet link and other information can be found on our website here:


Upcoming events


As always, the session will be recorded and uploaded to our YouTube channel for later viewing.

SpEd Forms: Thursdays at Three – How to manage translated forms

SpEd Forms: Thursdays at Three - How to manage translated forms

Teachers and administrators, do you have families in your district who would benefit from receiving their students’ due process forms in Spanish, Hmong, or Somali? We’re here to help! Please join us today at 3pm to learn how to use these translated forms in SpEd Forms. Our goal is to make your work more efficient! Click below to access the meeting link and check out upcoming topics, as well as other places you can connect with us! 

 

Thursdays at Three link and more

 

Looking forward to seeing many of you this afternoon!

MN March Updates

On Saturday, March 1st, 2025, an update¹ will be posted to all Minnesota SpEd Forms sites. The update will include the changes listed below:


IEP
1. Updated the testing accommodations available for the ALT MCA science test to match what has been established by MDE.
(Requested by: SpEd Forms advisory committee #63185)
2. A template option was added to the Least Restrictive Environment section on the IEP Services page.
(Requested by: Wendy Van Batavia, Midwest Special Education Cooperative #63563)
3. When working on an IEP progress report, educators will see a reminder to report progress for both the goal and objective.
(Requested by: Sarah Versteeg, Lake Agassiz Education Cooperative #63030)
 

MA

1. Language was added to the PCA evaluation form to address the DHS requirements for PCA supervision.

(Requested by: MA advisory committee #DE-5801)

2. When adding a PCA service from the MA dashboard, the finalized time study minutes will display next to the time entry based on the activity date.

(Requested by: Wanda Lane, Brainerd School District #62180)

3. An option to clear claims was added to the finish import process.

(Requested by: Kim Mackenzie, Intermediate School District 287 #62987)

 

504

1. Formatting changes were made to printed and finalized 504 plans in section 4: team placements.

(Requested by: Nicole Packard, St. Michael-Albertville Public Schools #63173) 

 

Reports

1. A sort feature has been added to the admin Attendance detail report.

(Requested by: SpEd Forms #DE-5831)


2.0

1. Sharing tracking report, Super admin Bulk Delete report and Find students without history report have all been converted to v2.

(Requested by: SpEd Forms #DE-5803, #DE-5788 and #DE-5860)

 

¹We’re always working hard to ensure the smooth running of SpEd Forms. During the past month, we’ve made a number of performance improvements that aren’t immediately visible to most of our users but ensure the system operates efficiently, thanks to input from our customers.

WI March Updates

On Saturday, March 1st, 2025, an update¹ will be posted to all Wisconsin SpEd Forms sites. The update will include the changes listed below:

 
IEP
1. When an annual IEP is amended and finalized into History, the P-2 placement form will pull from the Amended date.
(Requested by: SpEd Forms #DE-5840)

504

1. Formatting changes were made to printed and finalized 504 plans in section 4: team placements.

(Requested by: Nicole Packard, St. Michael-Albertville Public Schools #63173)


Reports

1. The Admin report “DPI SpEd records” will now be restricted to suggested records for a specific school year.

(Requested by: Kasie Smith, Superior School District #60615)


2.0

1. P-6 Notice of Cessation of Special Education and Related Services in Response to Parental Revocation of Consent, P-4 Notice of Ending Services Due to Age and I-11 Extended School Year have all been converted to v2.

(Requested by: SpEd Forms #DE-5856, #DE-5854 and #DE-5826)

 
¹We’re always working hard to ensure the smooth running of SpEd Forms. During the past month, we’ve made a number of performance improvements that aren’t immediately visible to most of our users but ensure the system operates efficiently, thanks to input from our customers.

SpEd Forms: Thursdays at Three – these are a few of our favorite things!

SpEd Forms: Thursdays at Three - these are a few of our favorite things!

 

 

Roses are red
Violets are blue
We’re excited to share
Our favorite things with you!

 

Join SpEd Forms staff today at 3pm as we share some of our favorite things about you, our valued districts, our jobs, and SpEd Forms itself. We’d love to hear your favorite things as well!

 

The Google Meet link and other upcoming topics can be found on our website here:

 

Thursdays at Three-link and more

 

We hope to see you this afternoon!

SpEd Forms: Thursdays at Three – Step-by-Step DHS Revalidation Guide

SpEd Forms: Thursdays at Three - Step-by-Step DHS Revalidation Guide

MA Coordinators, do you still have questions about the DHS revalidation process? Not sure what an enrollment record request is? Join us today, February 6th at 3pm as we walk through the revalidation process step-by-step using the DHS Minnesota Provider Screening and Enrollment (MPSE) portal. This session will help clarify the process and ensure you’re on the right track. You can find the link to the discussion on our website here:

 

Thursdays at Three

 

Don’t miss this opportunity to get your questions answered! We look forward to seeing you there!

MN February Updates

On Saturday, February 1st, 2025, an update¹ will be posted to all Minnesota SpEd Forms sites. The update will include the changes listed below:

 

MA

1. Validation has been added to the U4TM mental health MA log to require a service type for finalization.
(Requested by: Kim Mackenzie, Intermediate School District 287 #63678)
2. Sections of the PCA plan have been bolded to enhance visual clarity.
(Requested by: Nancy Grams, Marshall Public Schools #63147)

 

504

1.  A 504 Record of a team meeting form has been added to the service plan section. 

(Requested by: Nicole Packard, St. Michael-Albertville Public Schools #63173)

 

Other forms and logs

1. New enrollment records will be added to the top of the list.
(Requested by: Sheri Johnson, Freshwater Education District #59454)
2. Added an ‘Internal Incident ID’ field to the Use of Restrictive Procedures and the Staff Debriefing Meeting forms.
(Requested by: Kim Helgeson, Intermediate School District 287 #60500)

 

Reports

1. A new “Agreement regarding IEP team member attendance forms with finalized date” quick report has been added.
(Requested by: Lindsey Pellaton, Meeker and Wright Special Education Cooperative #63708)
2. The educator MA services report was updated to display at all times for the MA provider role types.
(Requested by: Kari Saarloos, Anoka-Hennepin School District #60214)
3. The “Educator list (no inactive users)” Admin quick report now includes information about extended permission to delete records.
(Requested by: Kandice Voigt, Benton Stearns Education Programs #62131)
4. A new “Preschool placement hours” report has been added to Admin reporting in the GenEd Forms tab.
(Requested by: SpEd Forms #DE-5578)
5. A new ‘’Record of team meeting forms with finalized date quick report” has been added.
(Requested by: Katie Wilder, Mounds View Public Schools #63626)


2.0

1. “Activity log search,” “Restore ERs” and “Service log by provider” reports have been converted to v2.
(Requested by: SpEd Forms #DE-5783, #DE-5804, #DE-5787)
2. Functionality was added to allow moving multiple documents into history folders at one time.
(Requested by: Dorothy Eckblad, Goodhue County Education District #60210)

 

System

1. When a local educator requests access to a student for whom you are the plan manager, a link to the student’s sharing page will become available.
(Requested by: Rieger Viche, Duluth Public Schools #60998)

 

¹We’re always working hard to ensure the smooth running of SpEd Forms. During the past month, we’ve made a number of performance improvements that aren’t immediately visible to most of our users but ensure the system operates efficiently, thanks to input from our customers.

WI February Updates

On Saturday, February 1st, 2025, an update¹ will be posted to all Wisconsin SpEd Forms sites. The update will include the changes listed below:

 
IEP
1. Changed “Service” to “Type of paraprofessional support” and removed the words “child specific” on the I-4.4A.
(Requested by: Bonnie Barker, Boyceville Community Schools #62453)
2. Created a new drop-down on I-4.5 Student Participation in part B that will include: General PE, Adapted PE, and General and Adaptive PE. The dropdown is #270: participation in physical education.
(Requested by: Dena Hagen, Superior School District #63072)
3. The I-7 Participation in District-Wide Assessments was updated as directed by the Wisconsin Department of Public Instruction.
(Requested by: SpEd Forms #DE-5750)
 

504

1. A 504 Record of a team meeting form has been added to the service plan section.
(Requested by: Nicole Packard, St. Michael-Albertville Public Schools #63173)

 

Other forms and logs

1. The IEP snapshot now includes the statement of the student’s need for and the specific responsibilities of the paraprofessional from the I-4.4A.
(Requested by: Bonnie Barker, Boyceville Community Schools #62453)

 

Reports

1. The “Educator list (no inactive users)” Admin quick report now includes information about extended permission to delete records.
(Requested by: Kandice Voigt, Benton Stearns Education Programs #62131)

 

2.0

1. Super admin Restore ER report and the P-3 Notice of Graduation have been converted to v2.
(Requested by: SpEd Forms #DE-5787 & #DE-5818)
2. Functionality was added to allow moving multiple documents into history folders at one time.
(Requested by: Dorothy Eckblad, Goodhue County Education District #60210)

 

System

1. When a local educator requests access to a student for whom you are the plan manager, a link to the student’s sharing page will become available.
(Requested by: Rieger Viche, Duluth Public Schools #60998)

 
¹We’re always working hard to ensure the smooth running of SpEd Forms. During the past month, we’ve made a number of performance improvements that aren’t immediately visible to most of our users but ensure the system operates efficiently, thanks to input from our customers.

SpEd Forms: Thursdays at Three – February update preview

SpEd Forms: Thursdays at Three - February update preview

Don’t miss the opportunity to gain an exclusive preview of the exciting updates scheduled for this weekend. We invite you to join us today, January 30th, at 3pm to be among the first to view the latest enhancements. The Google Meet link and other upcoming topics can be found on our website here:

 

Thursdays at Three link and more

 

We look forward to seeing you!