On Saturday, December 2nd, 2023, an update will be posted to all Wisconsin SpEd Forms sites. This update includes the following fix:
504
1. Made a change to ensure that the 504 plan – Monitoring of medications field saves as expected when more than 250 characters are entered.
(Requested by: Carter Squires, SWWC Service Cooperatives #58395)
On Saturday, December 2nd, 2023, an update will be posted to all Wisconsin SpEd Forms sites. The update will include the changes listed below:
IEP
1. Paraprofessional support has been added to the IEP snapshot.
(Requested by: Laurie Larson, Superior School District #57024)
2.0
1. Program Summary (I-4.4B) has been converted to v2.
(Requested by: SpEd Forms #DE-4396)
2. A multi-tab warning alert has been added to V2.
(Requested by: SpEd Forms #DE-4457)
System
1. Removed the option “Assessed, not eligible” from the Evaluation status (SEES) dropdown on the student setup.
(Requested by: Lauren Miller, Superior School District #58051)
On Saturday, December 2nd, 2023, an update will be posted to all Minnesota SpEd Forms sites. The update will include the changes listed below:
IEP
1. Made a wording change to the description of Alternate ACCESS on the assessments page 1.
(Requested by: Katie Wilder, Mounds View Public Schools #58049)
MA
1. Added a label to identify whether the provider is a PCA or QP on the PCA evaluation form.
(Requested by: Emma Christenson, Fergus Falls Area Special Education Cooperative #57522)
2. A delete button with confirmation has been added to the PCA plan’s ADL rows.
(Requested by: SpEd Forms #DE-4477)
3. An icon has been added to the right of the date on the PCA evaluation form that will include guidance with details of the last finalized evaluation.
(Requested by: Kari Saarloos, Anoka-Hennepin School District #DE-4518)
4. The time study labels have been updated to Total daily occurrences and Total daily minutes.
(Requested by: Emma Christenson, Fergus Falls Area Special Education Cooperative #53572)
5. The Individual Treatment Plan (ITP) form will now have the ability to be finalized.
(Requested by: Krista Moore, Rochester Public Schools #DE-4428)
6. Made a change only to allow those with CTSS extended permissions in their Educator setup to show “view log” and “edit log” links on the create/edit claim transmission results page.
(Requested by: SpEd Forms #DE-4517)
7. Version 1 of the student’s MA Forms will no longer be available after the January update. If you are still using version 1, this does not require that you do anything. Providers accessing student MA Forms will automatically be viewing v2.
Other forms and logs
1. Language regarding notification has been removed from the Behavior Support Plan (BSP).
(Requested by: Terri Cairns, Rosemount-Apple Valley-Eagan Public Schools #58118)
Reports
1. Made a change to sort the PCA provider list by active and inactive and then by name.
(Requested by: Emma Christenson, Fergus Falls Area Special Education Cooperative #57424)
2. A new admin quick report titled, ”Finalized IEP historical data has been added.
(Requested by: Bill Underwood, Anoka-Hennepin School District #58042)
3. A second admin quick report named “Eval Part B PWN due dates in the last year” was also added.
(Requested by: Amanda Leal, South Washington County Schools #58245)
4. A Denial received column has been added to the “Students with private insurance” MA quick report.
(Requested by: Emma Christenson, Fergus Falls Area Special Education Cooperative #58094)
2.0
1. A custom assessment selector was added to the Evaluation/Reevaluation Plan Prior Written Notice form to allow multiple assessments to be selected.
(Requested by: Kandice Voigt, Benton Stearns Education Programs #58059)
2. Multi-tab warning alerts have been added to v2.
(Requested by: SpEd Forms #DE-4457)
System
1. Made a change to increase the file upload limit for .dat and .txt files to accommodate DHS 835 X12 settle-up files.
(Requested by: SpEd Forms #DE-4519)
2. Added new admin preferences for the Individual Treatment Plan (ITP) and Diagnostic Assessment (DA) forms.
(Requested by: SpEd Forms #DE-4429)
Reminder
Version 1 of the student’s MA Forms will no longer be available after the January update. If you are still using version 1, this does not require that you do anything. Providers accessing student MA Forms will automatically be viewing v2.
On Saturday, December 2nd, 2023, an update will be posted to all Minnesota SpEd Forms sites. The update will include the fixes listed below:
IEP
1. Made a change to the IEP validation warning to display which user is not shared with the student properly.
(Requested by: Heather Guzik, St. Croix River Education District #58156)
2. Made a change to the ESY services page to ensure that the para services checkbox prints the correct data.
(Requested by: Terri Cairns, Rosemount-Apple Valley-Eagan Public Schools #58244)
3. The plan manager field has been removed from the ESY Services and Positive Behavior Support Plan (PBSP) forms within the finalized IEP.
(Requested by: Jennifer Krueger, Roseville Schools #58224)
4. In the list of finalized plans found on the Progress report page, IEPs finalized as “draft” are now labed as such.
(Requested by: Marla Pierskalla, St. Cloud Public Schools, #58241)
5. Made a change to increase the text limit for IEP Spanish assessment page 1, reading, writing, listening and speaking text areas.
(Requested by: Katie Wilder, Mounds View Public Schools #58121)
6. Made a change to the IEP services pages 1 and 2 to correctly display the calculated minutes when the page is saved.
(Requested by: SpEd Forms #DE-4520)
504
1 Made a change to ensure that the 504 plan – Monitoring of medications field saves as expected when more than 250 characters are entered.
(Requested by: Carter Squires, SWWC Service Cooperatives #58395)
MA
1. Made a change to the MA searchable report “Providers without services” to ensure the report checks service start and end dates.
(Requested by: Tara Goebel, South Washington County Schools #58050)
2. Updated the MA quick links to ensure the PCA plans link takes you to the new working PCA plan form.
(Requested by: Emma Christenson, Fergus Falls Area Special Education Cooperative #58310)
3. Updated the 835 Import process to be able to handle much larger import files.
(Requested by: Sue Peterson, Rosemount-Apple Valley-Eagan Public Schools #58215)
Other forms and logs
1. Made a change to ensure the Use of Restrictive Procedures: Physical Holding form prints accurately.
(Requested by: Jennifer Davie, Eastern Carver County Schools #58234)
2.0
1. Made a change to ensure the IEP Services pages load as expected.
(Requested by: Paula Turnquist, New London-Spicer School District #24902)
2. Made a fix to ensure the evaluation report page break function inserts as expected.
(Requested by: Shannon Proulx, Esko School District #57904)
3. Made a change to convert PLAAFP and Least restrictive environment (LRE) text editors to a full rich text editor.
(Requested by: Kim Wakal, Burnsville Public School District #58243)
System
1. Made a change to ensure the sharing/transfer page works as anticipated.
(Requested by: Bill Underwood, Anoka-Hennepin School District #58125)
Good morning, SpEd Forms educators! We invite you to join us for today’s Thursdays at Three, during which we will discuss our most popular reports and provide an overview of the December monthly update. If 3pm on the dot doesn’t work for you, no worries! Join in when you can. Use the link below when you are ready to be a part of our live discussion:
We hope to see you there!
As we approach this season of gratitude, SpEd Forms would like to express our immense appreciation towards our educators. We are truly grateful for the opportunity to serve you and your students. We hope that this Thanksgiving brings you an abundance of reasons to be thankful, just as we are so thankful for you.
Just a quick reminder that there will be no Thursdays at Three this week. SpEd Forms will be closed on November 23rd and 24th to allow our employees to spend the holiday with their families. We will reopen on Monday, November 27th.
This week’s Thursday at Three will explore how SpEd Forms can support your district in reporting special education service hours (SESH). As you know, SESH must be reported for many students you serve and can be a burden for those responsible for reporting this data. To support our customers, SpEd Forms has automated a process to calculate SESH accurately. If you’d like to learn more, please join us at 3pm on Thursday! You can find the Google Meet information, as well as upcoming topics, on our website’s support page:
Wish you could make it? No worries! We have started recording each week’s Thursdays at Three presentation. Each session is then uploaded to our YouTube channel and added to the “Thursdays at Three” playlist, which you can find here:
Educators and Administrators: We want to remind you to take some time to ensure your account information is correct and deactivate educators from your server who have left your district or cooperative. Doing so is crucial for security reasons, accurate data, reports, and the seamless transfer of students. Additionally, we encourage you to ensure that all educators have been assigned to a building. This step is important as it allows students to be correctly assigned to a building when an educator remotely picks up a student record.
If you are an administrator, the quick report “Educator list (no inactive users)” is perfect for finding accounts that may not have been used recently or with no building selected.
If you have an educator account, please consider reviewing your profile in Educator setup to ensure a school is displayed. If it is incorrect or empty, please contact your SpEd Forms administrator to have it updated.
Don’t forget to join us this Thursday at 3pm for an in-depth review of all PCA forms. This session is tailored for MA coordinators, qualified professionals, and PCAs. You’ll learn about the auto-populated data and how the information is utilized elsewhere. Don’t miss out on this comprehensive session!
On Saturday, November 4th, 2023, an update will be posted to all Minnesota SpEd Forms sites. The update will include the fixes listed below:
IEP
1. Made a change to allow navigation to goals in other languages in v2.
(Requested by: Heather Bergstrom, Independent School District 192 #57700)
2. Made a change to ensure the save warning displays when navigating between goals.
(Requested by: Carole Pankow, St. Paul Public Schools #57714)
3. The ESY checkbox has been added to the IEP goal objectives.
(Requested by: Katie Wilder, Mounds View Public Schools #57696)
4. Made a change to ensure the preference to show the special transportation statement printed as well as the transportation explanation if entered.
(Requested by: Angela Drange, White Bear Lake Area School District #57768)
5. Service page 2 paraprofessional text areas have been fixed to show as expected on the print page.
(Requested by: Shannon Ritt, Richfield Public Schools #57815)
6. Made a change to the Goals section of the IEP to ensure data displays when measuring goals and objectives.
(Requested by: Kim Huether, Brainerd School District #57817)
7. Made a change to ensure the IEP validates properly.
(Requested by: Katie Wilder, Mounds View Public Schools #57886)
MA
1. Made a change to ensure evaluation notes are included when duplicating an evaluation activity log.
(Requested by: Tara Goebel, South Washington County Schools #57795)
2. Made a change to ensure CTSS activity logs do not display in a student’s History folder when the Admin organizational preference “Show MA logs in History” is turned off.
(Requested by: Cori Weems, Cannon Valley Special Education Cooperative #57963)
IFSP
1. Made a fix to ensure the IFSP Stand-alone periodic review form saves correctly.
(Requested by: Jennifer Krueger, Roseville Schools, #57958
OTHER FORMS AND LOGS
1. Updated the signature section of the Medical documentation: AD/HD form.
(Requested by: Angie Augedahl, Hiawatha Valley Education #52470)
Reports
1. Fixed MA searchable report “Service minutes and group.”
(Requested by: Kris Jurgensen, Goodhue County Education District #57859)
2.0
1. Made a change to allow the v2 special transportation text to display properly.
(Requested by: Cari Grenier, Freshwater Education District #57646)
2. Made a fix to the v2 IEP finalization page to link to the correct page.
(Requested by: Bill Underwood, Anoka-Hennepin School District #57664)
System
1. Made a change to allow providers to display in the team selector list.
(Requested by: Dani Langowski, Twin Cities Academy #57670)
2. Made a change to ensure MA provider roles were not able to designate medical history.
(Requested by: Catherine O’Reilly, Wayzata Public Schools #57732)