On Saturday, August 10th, 2024, an update will be posted to all Minnesota SpEd Forms sites. The update will include the changes listed below:

IEP

1. The section on page two of the services section that was previously labeled “Membership hours in community preschool placement” has been relabeled, reformatted and repurposed. This IEP section can now be used to document placement in any center-based preschool program option at district expense.  This can include inclusive or self-contained district options, or options in the community for which the district pays tuition or otherwise expends resources. Using this section is one step in having SpEd Forms calculate attendance, membership and special education service hours for ECSE without the use of attendance logs. This will greatly lighten the workload of staff providing service to preschool children with disabilities.

(Requested by: SpEd Forms ECSE advisory committee #58151)

ER

1. Made an update to the Evaluation report to allow the addition of multiple tests at a time.

(Requested by: SpEd Forms #DE-5189)

MA

1. When adding an ICD-10 code, a service will be required before the code can be added.

(Requested by: Sue Peterson, Rosemount-Apple Valley-Eagan Public Schools #59621)

2. Made a wording change to the federal crime language on the activity log print page to match the form.

(Requested by: SpEd Forms #DE-5301)

Other forms and logs

1. A new form titled “Stand-alone Developmental Adapted Physical Education (DAPE) Assessment” has been added to the Referral and Evaluation section for use.

(Requested by: MN Advisory Team #60337)

2. The Part C Prior Written Notice for Dismissal was updated based on new MDE guidance. This version of the PWN now features an accompanying consent document.

(Requested by: Bill Underwood, Anoka-Hennepin School District #60418)

3. Added the number of injuries per incident to Restrictive Procedures forms.

(Requested by: Bryan Schmidt, Rochester Public Schools #60480)

Reports

1. The informed consent effective date will now be displayed on the 837P results page.

(Requested by: Dellynne Monson, SWWC Service Cooperatives #60097)

2. New MA quick reports have been added for recent school years titled, “PCA evaluations.”

(Requested by:  Lynda Hurt, Intermediate School District 917 #60001)

3. Providers with/without services have been renamed “Providers with/without MA activity logs,” and the school, plan type, and plan service start and end dates have been added to the results.

(Requested by: Tara Goebel, South Washington County Schools #59501)

2.0

 1. Admin and Educator’s Blank forms in PDF format reports, Educator Student history progress reports, Plan Management Agenda, Attendance Summary report, View student history report, MARSS B report, IFSP – Child and Family Outcomes, IFSP Family-directed assessment, Record access logs, Educator services report, Educator combined report, Team meetings in the next 90 days, and all alternate language IEP version have all been converted to v2.

(Requested by: SpEd Forms #DE-5253, #DE-5255, #DE-5291, #DE-5278, #DE-5254, #DE-2946, #DE-5234, #DE-5239, #DE-5281, #DE-5220, #DE-5296 and #DE-5295)

2. When the plan type is set to ISP, that change will be reflected in the Individual Services Plan (ISP) menu, breadcrumbs, print and finalization lists.

(Requested by: SpEd Forms #DE-5334)

3. An absence log has been added to the Enrollment and attendance folder. This new log captures absences of preschool children in center-based program options to support the accurate calculation and reporting of attendance hours as required by MDE. This will greatly lighten the workload of staff providing service to preschool children with disabilities.

(Requested by: SpEd Forms ECSE advisory committee #58151)

System

1. Educator permissions were added to the paraprofessional role to block access to the ICD-10 code setup, consent or PCA forms folders on the MA forms menu.

(Requested by: Kim Mackenzie, Intermediate School District 287 #59249)

2. The ability to sort by file type has been added to the v2 history menu.

(Requested by: Beth Watkins, St. Cloud Area School District #DE-5192)

3. The student setup screen has been updated to show the student’s creation date and last imported date.

(Requested by: SpEd Forms #DE-5090)

4. The function of school setup has been enhanced to include the setup of a preschool placement option as a school to facilitate the alignment of an instructional days calendar to a preschool placement option.  This must be used by districts wishing to automate the calculation of membership, attendance and special education service hours for preschool children with IEPs without using the current attendance logs.  This will greatly lighten the workload of staff providing service to preschool children with disabilities. 

(Requested by: SpEd Forms ECSE advisory committee #58151)

5. The rich text editors have been updated to allow right-clicking with copy, spellcheck, and other browser features.

(Requested by: SpEd Forms #DE-5315)

6. The role name for “GenEd Staff” has been changed to “504 Staff”, but no functional changes have been made to the role or its permissions.

(Requested by: SpEd Forms #DE-5312)