On Saturday, October 5th, 2024, an update will be posted to all Minnesota SpEd Forms sites. The update will include the changes listed below:
IEP
1. Updated Assessments (Page 1) to reflect the changes in the Alternate MCAs.
(Requested by: SpEd Forms #DE-5367)
2. The working English IEP will move English text into the appropriate sections of the Spanish, Somali, or Hmong IEP once the user clicks the ‘reset’ button on select non-English IEP pages.
(Requested by: Amy Wilkinson, Bloomington Public Schools #59701)
3. Added a rich text editor to ESY progress report text fields.
(Requested by: Cherene Newman, Mahtomedi Public Schools #60598)
MA
1. The option to ‘Remove from my list’ was added to the left bar options on the MA Forms menu.
(Requested by: Kim Mackenzie, Intermediate School District 287 #DE-5306)
2. In the mental status examination section of the Diagnostic assessment, a label change has been made.
(Requested by: Bryan Schmidt, Rochester Public Schools #60897)
3. A validation was added that will require a documentation method on PCA logs and prevent finalizing all MA logs if an activity is marked incomplete.
(Requested by: Kim Mackenzie, Intermediate School District 287 #62409)
4. On the MA dashboard, a ‘Group log’ button was added. This will allow you to use a group description that will get added to multiple students, or to select from your group template if one has been created.
(Requested by: Kari Saarloos, Anoka-Hennepin School District #DE-5366)
5. Changes have been made to the Individualized Treatment Plan (ITP): The diagnosis will display from the ICD-10 code setup page, a field for direct minutes was added, the long-term goal and short-term objective drop-down will include the goals and objectives from the service plan and the time field has been removed from the parent approval section.
(Requested by: Bryan Schmidt, Rochester Public Schools #60897)
6. T1018 – U4TM Mental Health Services has been added for School Social Work service documentation.
(Requested by: MN Department of Human Services)
7. The new Centers for Medicaid ICD-10 code changes have been applied. Running the “Students with inactive ICD-10 codes” will find any codes that are no longer billable.
(Requested by: SpEd Forms #DE-5518)
Other forms and logs
1. In the meeting purpose section of a Part C Record of a team meeting, users will now see dropdown 205: ‘Purpose of Meeting’ options to match the options available on the Part C Notice of a team meeting.
(Requested by: Katie Wilder, Mounds View Public Schools #60653)
2. Transportation has been added to the IEP/IFSP snapshot.
(Requested by: Mary McPhee, Elk River Area Schools #59684)
3. A new CTSS history designation has been added and can be selected when uploading an outside form to history.
(Requested by: Bryan Schmidt, Rochester Public Schools #60897)
Reports
1. Service has been added as a search option on the Admin “Student Sharing” report.
(Requested by: Bill Underwood, Anoka-Hennepin School District #60172)
2. A new quick report titled “Spaces in student names” has been added.
(Requested by: Rieger Viche, Duluth Public Schools #60893)
3. The requirement to select a Plan Manager, Provider or Supervisor when running the Educator Service report has been removed. If nothing is selected, the report will return all students shared with the educator.
(Requested by: Bill Underwood, Anoka-Hennepin School District #61071)
4. An MA quick report, “Student and MA billing setup shared fields” has been added.
(Requested by: Rieger Viche, Duluth Public Schools #60081)
5. The columns “Number of staff injuries” and “Number of student injuries” have been added to the Stepwell Restrictive procedures: seclusions 2023-24/2024-25 and Restrictive procedures: physical holds 2023-24/2024-25.
(Requested by: Bryan Schmidt, Rochester Public Schools #60480)
6. A new quick report titled, “Provider sharing” has been added.
(Requested by: Rieger Viche, Duluth Public Schools #62425)
7. A new GenEd quick report, “504 Plan SIS (imported) enrollment record discrepancies SEES, environment and disability codes” has also been added.
(Requested by: Bill Underwood, Anoka-Hennepin Public Schools #60740)
8. A new GenEd quick report “Enrollment records with 54 disability code but NOT active” is available.
(Requested by: Bill Underwood, Anoka-Hennepin Public Schools #60740)
9. A new admin quick report titled, ”IEP date for age three with an IFSP” has been added.
(Requested by: Julie Emry, Rosemount-Apple Valley-Eagan Public Schools #60769)
2.0
1. Additional guidance has been added to the IEP services (page 2) regarding the Participation in preschool placement (PPP) section. The IEP validation page was also updated for clarity.
(Requested by: SpEd Forms #DE-5441)
2. Admin Team meetings in 90 days, Disability count, Teacher workload analysis and Access Log reports have been converted to v2.
(Requested by: SpEd Forms #DE-5328, #DE-5355, #DE-5319 and #DE-5337)
System
1. A new district preference has been created to allow districts to override individual user font choices. Additionally, an accessibility font setting has been added to the student setup page, which will only apply to that individual student. This will override any district preferences.
(Requested by: SpEd Forms #DE-5193)
2. Made phone numbers easier to enter for persons with visual disabilities.
(Requested by: Katie Wilder, Mounds View Public Schools #60995)
3. School mover, grade rollover, and graduate seniors reports have been added to reporting permissions in the Admin educator setup page.
(Requested by: Shannon Proulx, Esko School District #57141)
We’re always working hard to ensure the smooth running of SpEd Forms. During the past two months, we’ve made a number of performance improvements that aren’t immediately visible to most of our users but ensure the system operates efficiently, thanks to input from our customers.