Category Archives: Fixes

On Saturday, July 13th, 2024, an update will be posted to all Wisconsin SpEd Forms sites. The update will include the changes listed below:

IEP
1. A new download button has been added to the IEP Measurable annual goals and Annual goal review measurement pages.

(Requested by: SpEd Forms #DE-5055)

ER

1. The Transition Planning Inventory – 3rd Edition and Assessment of Basic Language and Learning Skills, Revised have been added to the SpEd Forms test library.
(Requested by: SpEd Forms #60434)

Other forms and logs

1. Names and titles will no longer text wrap on the Notice of a team meeting and Record of a Team meeting forms and print pages.
(Requested by: Lauren Johnsen, Minnetonka Public Schools #59997)
2. The ability to be able to finalize the Communication log form has been added. Find the tutorial here: https://youtu.be/63jt52Oga8w?feature=shared
(Requested by: Krystal DeGraw, Richfield Public Schools #59924)
3. The phone number listed was updated for WI DPI on RE-1, RE-5, P-1, and P-2 forms.
(Requested by: Bonnie Barker, Boyceville Community Schools #59251)

Reports

1. A new admin quick report titled ”ESY checked ‘Yes’ on I-11” has been added.
(Requested by: Dena Hagen, Superior School District #60222)
2. A “BIP Behavior Plan dates” quick report has been added.
(Requested by: Dena Hagen, Superior School District #60029)
3. A new quick report titled “Last finalized ER with type” has also been added.
(Requested by: Laurie Larson, Superior School District #60482)

2.0

1. When you hover over the due process icon on the far right of the SpEd dashboard, a message will appear, prompting educators to click the icon for more information.
(Requested by: SpEd Forms #DE-5081)
2. The “Finalize” button on the v2 IEP validation screen has been updated to be grayed out if there are error(s) to be corrected.
(Requested by: Lindsey Pellaton, Meeker and Wright Special Education Cooperative #59942)
3. A new v2 user preference has been added to the educator setup profile page. It allows educators to choose whether their system calendars start on Saturday, Sunday, or Monday.
(Requested by: Jennifer Krueger, Roseville Schools #59900)
4. The ability to select a font has been added to short form rich text editors.
(Requested by: Chrissy O’Brien, Inver Grove Heights Schools #60100)
5. The admin “View student history” report has been converted to v2.
(Requested by: SpEd Forms #DE-4837)
6. The v2 search box on a student’s history page has been updated to show the form date instead of the finalization date.
(Requested by: SpEd Forms #DE-5080)
7. A button has been added to the Admin educator setup page allowing administrators to know what filters educators have selected. Find the tutorial here: https://youtu.be/puFyagrbnCA?feature=shared
(Requested by: Rashelle Weicherding, River Bend Education District #60019)
8. On your v2 educator setup profile page, a new ‘enable autosave’ setting has been added. Turning on this preference will automatically save most v2 student forms every five minutes while actively working on the page.
(Requested by: SpEd Forms #DE-4967)

System

1. Educators will get a message within SpEd Forms when the due date of an assessment in the SpEd Forms Evaluation Tracker has been added and saved if they are assigned a task
(Requested by: Rande Peyton, Watertown-Mayer Public Schools #59837)
2. A new dropdown option – Referral status was added to the Student setup page and the Admin students’ search criteria (Dropdown #269: Referral status).
(Requested by: SpEd Forms #DE-5053 & #DE-5054)
3. An educator preference has been created to allow individual users to receive an email when a new message arrives in SpEd Forms.
(Requested by: Zach Secrist, Watertown-Mayer Public Schools #DE-5074)
4. Multiple team members can now be selected when using the team selector.
(Requested by: Emma Christenson, Fergus Falls Area Special Education Cooperative #59520)                                                                                                                           

On Saturday, July 13th, 2024, an update will be posted to all Wisconsin SpEd Forms sites. This update includes the following fix:

System

1. Fixed an error when saving changes on the Admin dropdown list editor.

(Requested by: Katie Wilder,  Mounds View Public Schools #60400)

On Saturday, May 4th, 2024, an update will be posted to all Minnesota SpEd Forms sites. The update will include the changes listed below:

MA

1. The trip log has been simplified to include only one set of trip text boxes and the instructions for trip just-in-time guidance were updated.

(Requested by: Tara Goebel, South Washington County Schools #DE-4985)

Other forms and logs

1. Augmentative communication consent has been moved to Blank Forms in PDF Format. 

(Requested by: Cara Samuelson, Mankato Area Public Schools #59974)

Reports

1. Zip code has been added to the Authorization for Release of Information form found under Blank Forms in PDF Format.

(Requested by: Julia Salzman, Rochester Public Schools #59607)

2. The last finalized ‘Notice of Agreement that a 3 Year Reevaluation is Not Needed’ form date will now appear on the downloadable results of the Admin Students report.

(Requested by: Barb Erickson, Columbia Heights School District #59549)

3. Additional information was added to the “Students 2 1/4 turning 3” quick report.

(Requested by: Zach Selnes, Hiawatha Valley Education District #59411)

2.0

1. The attendance page has been enhanced by removing the weekly accordions, populating the page to the last attendance date in the month and adding monthly navigation, a bulk delete option and alternating background colors for attendance entries. Thank you to the educators who took part in our workgroup!

(Requested by: SpEd Forms Attendance workgroup #DE-4925, #DE-4926, #DE-4924 and #DE-4971)

System

1. A new feature has been added for super administrators to set default preferences when adding new educators with the SpEd Teacher role.

(Requested by: Emma Christenson, Fergus Falls Area Special Education Cooperative #59592)

On Saturday, May 4th, 2024, an update will be posted to all Minnesota SpEd Forms sites. This update includes the following fixes:

MA

1. Made a change to allow the trip log to save properly when updated.

(Requested by: Sheryl Haugen, Prior Lake-Savage Area Schools #59734)

2. A warning about there being no other service will not be displayed on the trip log unnecessarily.

(Requested by: Brenda Marcotte, Willmar Public Schools #59744)

3. When importing the eligibility response, we made a change to ensure all 271 files uploaded to Admin files display.

(Requested by: Jessica Midthun, Lake Agassiz Education Cooperative #59754)

4. A change was made to activity logs to ensure the designated person, supervisor, and provider fields save as expected.

(Requested by: Erika Reinertson, Lakes Country Service Cooperative #59756)

5. ICD-10 codes will automatically attach to trip logs when a new log is created.

(Requested by: Kari Saarloos, Anoka-Hennepin School District #59868)

Other forms and logs

1. The resident district will automatically be added to enrollment records when a new enrollment is added.

(Requested by: Katie Roiger, Yellow Medicine East Schools #59880)

2. The Special Education data sheet now includes the plan manager’s correct phone number, based on the number found in Educator setup –> Profile. 

(Requested by: Dorothy Eckblad, Goodhue County Ed District #59896)

Reports

1. Fixed an error when printing old Evaluation reports on the view student history report.

(Requested by: Wendi Kruse, Independent School District 318 #59836)

2. Fixed an error when searching using the Bulk enrollment closer task returning no results.

(Requested by Angela Drange, White Bear Lake Area School District #59682)

3. Applied a fix to ensure the correct time shows on the Sharing tracking report.

(Requested by: Rieger Viche, Duluth Public Schools #59791)

System

1. A change was made to the e-signature process for parents to always send an email to the designated school contact, even if there is no LSID set up for the student.

(Requested by: Rebekah Carpenter,  Eastern Carver County Schools #59494)

2. Made a change to ensure form letters can be deleted and saved as expected.

(Requested by: Stia Jama, Intermediate School District 287 #59884)

On Saturday, May 4th, 2024, an update will be posted to all Wisconsin SpEd Forms sites. The update will include the changes listed below:

Other forms and logs

1. Augmentative communication consent has been moved to Blank Forms in PDF Format.

(Requested by: Cara Samuelson, Mankato Area Public Schools #59974)

Reports

1. Zip code has been added to the Authorization for Release of Information form found under Blank Forms in PDF Format.

(Requested by: Julia Salzman, Rochester Public Schools #59607)

System

1. A new feature has been added for super administrators to set default preferences when adding new educators with the SpEd Teacher role.

(Requested by: Emma Christenson, Fergus Falls Area Special Education Cooperative #59592)

Announcements

 We understand the hectic nature of the beginning of a new school year. With appreciation for our educators, we have decided not to have any program updates for the month of September. We wish you the best of luck as you gear up for another year of learning!

On Saturday, May 4th, 2024, an update will be posted to all Wisconsin SpEd Forms sites. This update includes the following fixes:

System

1. Corrected the P-5 form to ensure it prints correctly.

(Requested by: Lauren Miller, Superior School District #59715)

2. Updated the WI database to allow the I-7 page to load and “+add” fields as expected.

(Requested by: Lauren Miller, Superior School District #59764)

3. The I-5 will be printed and finalized as expected.

(Requested by: Lauren Miller, Superior School District #59777)

On Saturday, April 6th, 2024, an update will be posted to all Minnesota SpEd Forms sites. The update will include the changes listed below:

IEP

1. A dropdown option was added under the MTAS “Document IEP team decision” area. 

(Requested by: Jennifer Miller, West Saint Paul Mendota Heights Eagan Area Schools #59406)

ER

1. The following tests have been updated in the SpEd Forms test bank: Comprehensive Receptive and Expressive Vocabulary Test – 3rd Edition, Test of Early Language Development – 4th Edition, Test of Language Development – Primary: 5th Edition and the Test of Language Development – Intermediate: 5th Edition.

(Requested by: SpEd Forms #59632)

504

1. A new form titled 504 Record of a team meeting has been added to the 504 menu and if empty, will autofill team members, meeting date and purpose of meeting from the 504 Notice of conference.

(Requested by: Dorothy Eckblad, Goodhue County Ed District #49334)

MA

1. Guidance was added to the bill from/to dates on the student MA billing setup.

(Requested by: Anne Bydlon, Anoka-Hennepin School District #DE-4832)

2. The MA Third party liability form has been updated.

(Requested by: SpEd Forms #DE-4830)

3. A warning will display on the trip log when no corresponding service is provided that day.

(Requested by: Tara Goebel, South Washington County Schools #58731)

4. Relabeled the Consent to share data form to “MA Consent to share data.”

(Requested by: MA advisory committee #DE-4899)

5. When a student is transferred remotely to a different server, the eligibility dropdown in their MA billing setup is cleared.

(Requested by: Emma Christenson, Fergus Falls Area Special Education Cooperative #59048)

Reports

1. A new admin quick report titled, ”DAPE Services” has been added.

(Requested by: Bryan Schmidt, Rochester Public Schools #59423)

2. The “MHCP numbers” report has been updated to include the student MA billing setup information required for billing.

(Requested by: Rieger Viche, Duluth Public Schools #58666)

3. The date paid when importing the 835 X12 has been updated.

(Requested by: Emma Christenson, Fergus Falls Area Special Education Cooperative #58816)

2.0

1. Gray sectioning was added to the IEP progress report page for visual clarity for each goal.

(Requested by: Morgan Payne, St. Cloud Area School #59293)

2. An informational icon has been added to the v2 Educator and MA toolbox quick reports to display the report description.

(Requested by:  SpEd Forms #DE-4829)

3. A save button icon has been added to the rich text editor and will only be visible when in full screen.

(Requested by: Bill Underwood, Anoka-Hennepin School District #59262)

4. Educator team member list and Student sharing have been converted to v2.

(Requested by: SpEd Forms #DE-4872 and #DE-4888)

System

1. The form date for an amended plan in history will be the date of the amendment for plans finalized after the update.

(Requested by: Kim Mackenzie, Intermediate School District 287 #59145)

2. We have added a new preference allowing the contact information for obtaining procedural safeguards to be preset from district or school settings.

(Requested by: Jennifer Davie, Eastern Carver County Schools #53501)

3. Service names have been added to the “Activity log descriptions” dropdown titles.

(Requested by: Kim Mackenzie, Intermediate School District 287 #59315)

On Saturday, April 6th, 2024, an update will be posted to all Minnesota SpEd Forms sites. This update includes the following fixes:

IEP

1. Corrected the IEP Assessments (page 2) formatting when printed. 

(Requested by: Terri Cairns, Rosemount-Apple Valley-Eagan #59439)

2. Made a change to measure goals on the IEP progress report.

(Requested by: Millie Pottsmith, Cambridge-Isanti Schools #59428)

3. The server-wide templates accessed by educators on the IEP assessments, modifications and supports page can now be managed within Admin organization → Templates.

(Requested by: Shannon Proulx, Esko School District #59204)

4. Granted educator access to edit custom goal category options, when appropriate. 

(Requested by: Dawn Kullot, Hiawatha Valley Education District #59460)

5. When an IEP is finalized, the IEP snapshot will be finalized with the same form date and only include corresponding forms enabled on the server. 

(Requested by: Michelle Dunbar, Edina Public Schools #59524)

504

1. Made a fix to ensure the “hide MA billing setup” Educator permission doesn’t block access to 504 Medical documentation AD/HD form.

(Requested by: Alyssa Noreen, Lakeville Area Schools #59528)

2. Made a fix to the 504 Parental consent print page to adhere to the separate household rules.

(Requested by: Terri Cairns, Rosemount-Apple Valley-Eagan Public Schools #59533)

3. Fixed display issue on the Section 504 notice of conference and 504 Eligibility information forms.

(Requested by: Alison Ellingson, Owatonna Public Schools #59444)

MA

1. When a date that doesn’t exist is inserted in the filters on the activity log page, it will automatically be adjusted to the next valid date.

(Requested by: Susan Flicek, Bemidji Area Schools #59441)

2. Made a change to ensure the PCA plan prints as expected.

(Requested by: Dawn Kullot, Hiawatha Valley Education District #59495)

3. Activity logs finalized prior to current validation requirements will remain finalized when opened. 

(Requested by: Heather Murphy, North St. Paul-Maplewood-Oakdale ISD 622 #59490)

4. U4HE ICD-10 codes will be hidden on the ICD-10 code setup page if the educator does not have the extended permission “Show CTSS forms” in their Admin educator setup.

(Requested by: Michelle Gulstrand, SouthWest Metro Intermediate District #59079) 

Other forms and logs

1. Revised the Early Intervention Prior Written Notice to Start or Revise an IFSP form to be able to save all text on the form separately.

(Requested by: Terri Cairns, Rosemount-Apple Valley- Eagan Public Schools #59430)

Reports

1. Modified the results of the Teacher workload analysis searchable report to show the Part C instructional setting when appropriate. 

(Requested by: Morgan Payne, St. Cloud Area School District #59417)

2. Added the total direct, total indirect and total minutes to the Admin report “Teacher workload analysis” when downloaded.

(Requested by: Shelby Burks, St. Cloud Area School District #59510)

2.0

1. The ability to highlight the entire date values for easy change has been added to v2 date field.

(Requested by: Katie Mikla, Hastings Public Schools #59431)

2. Updated the broken line of text on the 504 eligibility determination form.

(Requested by: Alison Ellingson, Owatonna Public Schools #59444)

3. The location field on the 504 notice of conference now shows a message when attempting to input more than 50 characters.

(Requested by: Stephanie Reichert, Rockford ISD 883 #59434)

4. Made a change to ensure v2 Attendance loads and displays as anticipated.

(Requested by: Cari Grenier, Freshwater Education District #59426)

System

1. A new template – Accommodations, modifications, supports has been added to admin template options.

 (Requested by: Shannon Proulx, Esko School District #59204)

On Saturday, April 6th, 2024, an update will be posted to all Wisconsin SpEd Forms sites. The update will include the changes listed below:

ER
1. The following tests have been updated in the SpEd Forms test bank: Comprehensive Receptive and Expressive Vocabulary Test – 3rd Edition, Test of Early Language Development – 4th Edition, Test of Language Development – Primary: 5th Edition and the Test of Language Development – Intermediate: 5th Edition.

(Requested by: SpEd Forms #59632)

504

1. A new form titled 504 Record of a team meeting has been added to the 504 menu and if empty, will autofill team members, meeting date and purpose of meeting from the 504 Notice of conference.

(Requested by: Dorothy Eckblad, Goodhue County Ed District #49334)

2.0

1. A save button icon has been added to the rich text editor and will only be visible when in full screen.

(Requested by: Bill Underwood, Anoka-Hennepin School District #59262)

2. Participation Guidelines for Alternate Assessment (I-7-A), Determination and Notice of Placement (P-2), Postsecondary Transition Plan Worksheet(I-8), Determination and Notice of Placement: Consent for Initial Placement (P-1), Participation In State-Wide Language Assessment (I-7 ELLs), Participation in district-wide assessments (I-7), Student Sharing/Transfer, I-7-ACT (ACT With Writing),  I-7-PreACT (PreACT), Participation in state-wide assessments (I-7-DLM) and I-5 Annual Goal Review forms, personal team member list and Student sharing have been converted to v2.

(Requested by: SpEd Forms, #DE-4815, #DE-4814, #DE-4810, #DE-4812, #DE-4819, #DE-4822, #DE-4888, #DE-4806,#DE-4821, #DE-4823, #DE-4825, #DE-4872 and #DE-4888)

System

1. We have added a new preference allowing the contact information for obtaining procedural safeguards to be preset from district or school settings.

(Requested by: SpEd Forms, #DE-4893, #DE-4892 and #DE-4905)

On Saturday, April 6th, 2024, an update will be posted to all Wisconsin SpEd Forms sites. This update includes the following fix:

2.0 

1. The ability to highlight the entire date values for easy change has been added to v2 date field.

(Requested by: Katie Mikla, Hastings Public Schools #59431)