Matt Moody – SpEd Forms

WI November Updates

On Saturday, November 2nd, 2024, an update will be posted to all Wisconsin SpEd Forms sites. The update will include the changes listed below:

IEP

1. A server preference has been added to automatically finalize the IEP snapshot when the IEP is finalized.
(Requested by: Lauren Miller, Superior School District #62253)

1. The WORD Test-2 Adolescent has been added to the SpEd Forms test bank.
(Requested by: Lauren Miller, Superior School District #62616)
2. Based on information from WDPI, the Autism criteria template was updated.
(Requested by: SpEd Forms #62766)

Reports

1. A new Super Admin report has been added called “Record deletions.”
(Requested by: SpEd Forms #DE-5412)

We’re always working hard to ensure the smooth running of SpEd Forms. During the past month, we’ve made a number of performance improvements that aren’t immediately visible to most of our users but ensure the system operates efficiently, thanks to input from our customers.

SpEd Forms: Thursdays at Three – 504 forms

Are you currently using SpEd Forms to manage your 504 plans? If not,
would you be interested in learning more about it? Our forms can make it
easier and more efficient for your staff and administration to stay
compliant with your 504 plans and the anticipated changes from OCR. If
you are a current or future user of our 504 forms, we invite you to join
us for Thursdays at Three this week, February 15th, to learn more about
how our forms can benefit you. The Google Meet link and many other
resources can be found on the Support page of our website:

SpEd Forms support

WI December Fixes

On Saturday, December 2nd, 2023, an update will be posted to all Wisconsin SpEd Forms sites. This update includes the following fix:

504

1. Made a change to ensure that the 504 plan – Monitoring of medications field saves as expected when more than 250 characters are entered.

(Requested by: Carter Squires, SWWC Service Cooperatives #58395)

WI December Updates

On Saturday, December 2nd, 2023, an update will be posted to all Wisconsin SpEd Forms sites. The update will include the changes listed below:

IEP
1. Paraprofessional support has been added to the IEP snapshot.

(Requested by: Laurie Larson, Superior School District #57024)

2.0

1. Program Summary (I-4.4B) has been converted to v2.

(Requested by: SpEd Forms #DE-4396)

2. A multi-tab warning alert has been added to V2.

(Requested by: SpEd Forms #DE-4457)

System

1. Removed the option “Assessed, not eligible” from the Evaluation status (SEES) dropdown on the student setup.

(Requested by: Lauren Miller, Superior School District #58051)

MN December Updates

On Saturday, December 2nd, 2023, an update will be posted to all Minnesota SpEd Forms sites. The update will include the changes listed below:

IEP
1. Made a wording change to the description of Alternate ACCESS on the assessments page 1.

(Requested by: Katie Wilder, Mounds View Public Schools #58049)

1. Added a label to identify whether the provider is a PCA or QP on the PCA evaluation form.

(Requested by: Emma Christenson, Fergus Falls Area Special Education Cooperative #57522)

2. A delete button with confirmation has been added to the PCA plan’s ADL rows.

(Requested by: SpEd Forms #DE-4477)

3. An icon has been added to the right of the date on the PCA evaluation form that will include guidance with details of the last finalized evaluation.

(Requested by: Kari Saarloos, Anoka-Hennepin School District #DE-4518)

4. The time study labels have been updated to Total daily occurrences and Total daily minutes.

(Requested by: Emma Christenson, Fergus Falls Area Special Education Cooperative #53572)

5. The Individual Treatment Plan (ITP) form will now have the ability to be finalized.

(Requested by: Krista Moore, Rochester Public Schools #DE-4428)

6. Made a change only to allow those with CTSS extended permissions in their Educator setup to show “view log” and “edit log” links on the create/edit claim transmission results page.

(Requested by: SpEd Forms #DE-4517)

7. Version 1 of the student’s MA Forms will no longer be available after the January update. If you are still using version 1, this does not require that you do anything. Providers accessing student MA Forms will automatically be viewing v2.

Other forms and logs

1. Language regarding notification has been removed from the Behavior Support Plan (BSP).

(Requested by: Terri Cairns, Rosemount-Apple Valley-Eagan Public Schools #58118)

Reports

1. Made a change to sort the PCA provider list by active and inactive and then by name.

(Requested by: Emma Christenson, Fergus Falls Area Special Education Cooperative #57424)

2. A new admin quick report titled, ”Finalized IEP historical data has been added.

(Requested by: Bill Underwood, Anoka-Hennepin School District #58042)

3. A second admin quick report named “Eval Part B PWN due dates in the last year” was also added.

(Requested by: Amanda Leal, South Washington County Schools #58245)

4. A Denial received column has been added to the “Students with private insurance” MA quick report.

(Requested by: Emma Christenson, Fergus Falls Area Special Education Cooperative #58094)

2.0

1. A custom assessment selector was added to the Evaluation/Reevaluation Plan Prior Written Notice form to allow multiple assessments to be selected.

(Requested by: Kandice Voigt, Benton Stearns Education Programs #58059)

2. Multi-tab warning alerts have been added to v2.

(Requested by: SpEd Forms #DE-4457)

System

1. Made a change to increase the file upload limit for .dat and .txt files to accommodate DHS 835 X12 settle-up files.

(Requested by: SpEd Forms #DE-4519)

2. Added new admin preferences for the Individual Treatment Plan (ITP) and Diagnostic Assessment (DA) forms.

(Requested by: SpEd Forms #DE-4429)

Reminder

Version 1 of the student’s MA Forms will no longer be available after the January update. If you are still using version 1, this does not require that you do anything. Providers accessing student MA Forms will automatically be viewing v2.

MN December Fixes

On Saturday, December 2nd, 2023, an update will be posted to all Minnesota SpEd Forms sites. The update will include the fixes listed below:

IEP
1. Made a change to the IEP validation warning to display which user is not shared with the student properly.

(Requested by: Heather Guzik, St. Croix River Education District #58156)

2. Made a change to the ESY services page to ensure that the para services checkbox prints the correct data.

(Requested by: Terri Cairns, Rosemount-Apple Valley-Eagan Public Schools #58244)

3. The plan manager field has been removed from the ESY Services and Positive Behavior Support Plan (PBSP) forms within the finalized IEP.

(Requested by: Jennifer Krueger, Roseville Schools #58224)

4. In the list of finalized plans found on the Progress report page, IEPs finalized as “draft” are now labed as such.

(Requested by: Marla Pierskalla, St. Cloud Public Schools, #58241)

5. Made a change to increase the text limit for IEP Spanish assessment page 1, reading, writing, listening and speaking text areas.

(Requested by: Katie Wilder, Mounds View Public Schools #58121)

6. Made a change to the IEP services pages 1 and 2 to correctly display the calculated minutes when the page is saved.

(Requested by: SpEd Forms #DE-4520)

504

1 Made a change to ensure that the 504 plan – Monitoring of medications field saves as expected when more than 250 characters are entered.

(Requested by: Carter Squires, SWWC Service Cooperatives #58395)

1. Made a change to the MA searchable report “Providers without services” to ensure the report checks service start and end dates.

(Requested by: Tara Goebel, South Washington County Schools #58050)

2. Updated the MA quick links to ensure the PCA plans link takes you to the new working PCA plan form.

(Requested by: Emma Christenson, Fergus Falls Area Special Education Cooperative #58310)

3. Updated the 835 Import process to be able to handle much larger import files.

(Requested by: Sue Peterson, Rosemount-Apple Valley-Eagan Public Schools #58215)

Other forms and logs

1. Made a change to ensure the Use of Restrictive Procedures: Physical Holding form prints accurately.

(Requested by: Jennifer Davie, Eastern Carver County Schools #58234)

2.0

1. Made a change to ensure the IEP Services pages load as expected.

(Requested by: Paula Turnquist, New London-Spicer School District #24902)

2. Made a fix to ensure the evaluation report page break function inserts as expected.

(Requested by: Shannon Proulx, Esko School District #57904)

3. Made a change to convert PLAAFP and Least restrictive environment (LRE) text editors to a full rich text editor.

(Requested by: Kim Wakal, Burnsville Public School District #58243)

System

1. Made a change to ensure the sharing/transfer page works as anticipated.

(Requested by: Bill Underwood, Anoka-Hennepin School District #58125)

SpEd Forms: Thursdays at Three – preview of November updates and things you may have missed!

SpEd Forms: Thursdays at Three - preview of November updates and things you may have missed!

Join us today at 3pm to get a sneak peek of the program changes that we’ll be implementing in November. We’ll also be highlighting a few improvements that you might have missed over the past couple of months. We’re excited to share these updates with you after this month’s upcoming Saturday update! Simply click below:

Google meeting link

We hope to see you at 3pm today!

SpEd Forms: Thursdays at Three – MTSS and Health forms

SpEd Forms: Thursdays at Three - MTSS and Health forms

We hope your district’s leaders and nursing staff can join us for Thursdays at Three today to look at our Health and MTSS forms. We will start with a short presentation and then turn off the recording to answer your questions and hear from those using the programs.

You can find the meet link and all upcoming topics on our support page:

Google meeting link and more!

If you can’t make it to our presentations, no worries! SpEd Forms is recording each week’s session and uploading it to our YouTube channel based on popular demand. You can access all the recorded sessions in the “Thursdays at Three” playlist by clicking on the provided link:

Thursdays at Three YouTube playlist

We hope October has treated you well!

MN October Fixes

On Saturday, October 7th, 2023, an update will be posted to all Minnesota SpEd Forms sites. The update will include the fixes listed below:

IEP

1. Updated the ability to save the Number sessions and Session length within the IEP goals section of the ESY Services form.

(Requested by: Rieger Viche, Duluth Public Schools #56710)

2. Updated Part C Prior Written Notices to print on fewer pages.

(Requested by: Karrie Taylor, Park Rapids ISD #56797)

3. A change was made to allow more than 250 characters in the service list child dropdown.

(Requested by: Jennifer Krueger, Roseville Schools #57238 )

4. A link on IEP goals page has been fixed.

(Requested by: Sheri Willrodt, Austin Public Schools #57283)

IFSP

1. Made a change to ensure the IFSP validates correctly from Part C.

(Requested by: Lauren Johnsen, Minnetonka Public Schools #57357)

1. Fixed local test templates to ensure the student’s name replaces CHLD when inserted into the Evaluation Report.

(Requested by: Kandice Voigt, Benton Stearns Education Programs #56694)

2. Made a change to ensure accurate table sizing when inserting a local or test template.

(Requested by: Julia Salzman, Rochester Public Schools #56944)

Other forms and logs

1. Made a change to ensure the options provided to parents are accurate when they electronically sign the Early Intervention Prior Written Notice to start or revise an IFSP.

(Requested by: Bill Underwood, Anoka-Hennepin School District #56908)

2.Use of Restrictive Procedure forms have been revised to accurately represent the student’s federal setting.

(Requested by: Megan Endresen, Columbia Heights School District #57108)

3. Made a change to ensure users can add new enrollment records as expected.

(Requested by: Kim Holt, Detroit Lakes Public School District #57087)

Reports

1. Made a change to allow the Parent access report to grant access to parents with a single letter email domain.

(Requested by: Annette Hardt, Burnsville Public School District #57233)

2. The “Students with Amended IEPs” report has been updated to correctly show the student’s last finalized date.

(Requested by: Jaime Burnside, Cambridge-Isanti Schools #57457)

2.0

1. Updated drop down formatting in v2.

(Requested by: Katie Mikla, Hastings Public Schools #56810)

System

1. Fixed the MA Service drop down within Admin educator setup to allow a service to be saved.

(Requested by: Katie Wilder, Mounds View Public Schools #56691)

2. A change was made to allow files to be selected for upload when using v1.

(Requested by: Sarah Soetanto, Eagle Ridge Academy #DE-4172)

3. Made a change to the transfer process to query history items separately.

(Requested by: Sue Lewis, Fergus Falls Area Special Education Cooperative #54195)

4. Made a change to ensure the account set to send exited students to is able to be set by admin users as expected.

(Requested by: Karen Stay, St. Cloud Public Schools #57261)

MN October Updates

On Saturday, October 7th, 2023, an update will be posted to all Minnesota SpEd Forms sites. The update will include the changes listed below:

IEP

1. Made revisions to the language used in the Present Levels section of the IEP.

(Requested by: Katie Mikla, Hastings Public Schools #54254)

2. The accommodations, modifications and supports page of the IEP has been updated.

(Requested by: Whitney Weber, Prior Lake-Savage Area Schools #54395)

3. New dropdowns have been added to the Transition Services Page 1 form.

(Requested by: Nicolaas van Oss, North Branch Public Schools #56534)

4. Wording has been updated on the Progress Reporting -Measure Goal page.

(Requested by: Shannon Proulx, Esko School District #48764)

5. The red non-printing language “Non-child specific adult support is described in accommodations” has been removed from the IEP.

(Requested by: MN Advisory team, #DE-4257)

6. The guidance message on the Paraprofessional support section has been updated.

(Requested by: MN Advisory Team)

7. A clear button has been added to the IEP assessment page 1.

(Requested by: Christine O’Brien, Independent School District 199 #56590)

8. Added new admin district preferences for the paraprofessional section of the IEP services page.

(Requested by: SpEd Forms #DE-4368)

9. Removed the civics assessment section from the Assessment page of the IEP.

(Requested by: Brooke Peterson, Intermediate School District 917 #57361)

1. Receptive-Expressive Emergent Language Test – 4th Edition (REEL-4) has been added to the SpEd Forms test library.

(Requested by: Karen Stay, St. Cloud Area School District #56631)

2. The following tests were also added to our available options: Bracken Basic Concept Scale, 4th Edition Receptive, Bracken School Readiness Assessment, 4th Edition, Motor Free Visual Perception Test – 4th Edition and Test of Visual Perception Skills – 4th Edition

(Requested by: SpEd Forms, #57578)

1. An Individual Treatment Plan (ITP) and Diagnostic Assessment (DA) have been added to the MA Forms CTSS folder.

(Requested by: Krista Moore, Rochester Public Schools #DE-4012/#DE-4158)

2. Made a change only to allow those with CTSS extended permissions in their Educator setup to view CTSS documents in a student’s history folder.

(Requested by: SpEd Forms, #DE-4203)

3. A preference has been added to “Show MHCP label on the Consent to share data.”

(Requested by: Dorothy Kerzner, Edina Public Schools #54388)

4. Created a search method by building on the PCA/QP list team selector.

(Requested by: Marilyn Hellweg, South West Metro Intermediate District #54421)

5. Added additional drop-downs to the PCA plan.

(Requested by: Jennie Sorenson, Mounds View Public Schools #56755)

6. A change was made to allow the MA eligibility status to be updated with the DHS status codes of 71, 72 and 73.

(Requested by: Emma Christenson, Fergus Falls Area SpEd Coop #53478)

Other forms and logs

1. Changed the Authorization for release of information form to print on fewer pages.

(Requested by: Bill Underwood, Anoka-Hennepin School District #56604)

2. Added text boxes for email address and additional information in the organization section of the Authorization for release of information form.

(Requested by: Shannon Ritt, Richfield Public Schools #52090)

3. A “drag and drop” function has been added to the Emergency Health/Transportation, Eval./Reeval. Plan Prior Written Notice and Early Intervention Prior Written Notice forms to enable users to easily reorder items.

(Requested by: Sarah Mittelstadt, Southern Plains Education Cooperative #51075)

(Requested by: Julia Salzman, Rochester Public Schools #51850)

4. A validation check has been added to the use of restrictive procedures: physical holding form, requiring a start and end time before finalization.

(Requested by: SpEd Forms #DE-4376)

5. Added a student strengths section to the Stand-alone Functional Behavioral Assessment.

(Requested by: Sally Wulf, Westonka Public School #52829)

Health forms

1. Text editor options have been added to the evacuation plan.

(Requested by: Kim Huether, Brainerd School District #56577)

Reports

1. Added resident district and LSID, as well as updated column headings, on the “IEP Plan Specifications – Para Service Minutes” quick report.

(Requested by: Heather Guzik, St. Croix River Education District #52784)

2. The serving district from the enrollment dropdown list has been added to the “Attendance summary“ report.

(Requested by: Katie Roiger, Yellow Medicine East Schools #56514)

3. Added a Primary column to MA Quick reports, “Students with ICD10 Codes” and “Students with inactive CMS ICD-10 codes”.

(Requested by: SpEd Forms, #DE-4204)

4. Added Informed consent date to MA Quick report, “MA Eligible with signature and consent settings”.

(Requested by: Dellynne Monson, SWWC Service Cooperatives #56764)

5. Created a new admin quick report, “Active students with status end codes or status end dates,” for active students with a status end code or status end date set in the student setup.

(Requested by: Rieger Viche, Duluth Public Schools, #56748)

6. The plan manager dropdown has been added as one of the “Attendance Summary” report search criteria.

(Requested by: Janelle Ortiz, Sherburne and Northern Wright Special Ed. Coop, #54434)

7. Added a Billable column to MA Quick the report, “Students with ICD10 codes”.

(Requested by: Rieger Viche, Duluth Public Schools #56511)

8. “Service hours” report has been updated to exclude enrollment records without an end date.

(Requested by: SpEd Forms, #DE-4254)

9. Added an LSID column to the GenEd Quick report, “504 Plan Dates”.

(Requested by: Bill Underwood, Anoka-Hennepin School District #57067)

10. The Cooperative ID has been added to the “District remote transfer contacts (Statewide)” quick report.

(Requested by: Sarah Versteeg, Lake Agassiz Education Cooperative #53947)

11. An Eligible column has been added to the “Eval log and detail dates FYXX-XX” quick reports.

(Requested by: Marilyn Hellweg, SouthWest Metro Intermediate District #56696)

12. Grade has been added as one of the search criteria in the “View student history” report.

(Requested by: Bill Underwood, Anoka Hennepin School District #56861)

13. New “Physical holds 2023-24” and “Seclusions 2023-24” quick reports have been added. (Requested by: Gina Boots, SouthWest Metro Intermediate District #54396)

2.0

1. ESY Services, IFSP Early Intervention Prior Written Notice: Dismissal, IFSP Early Intervention Prior Written Notice, IFSP Early Intervention Prior Written Notice: Evaluation: Did Not Qualify, Early Intervention Prior Written Notice: Initial Assessment, IEP Accommodations, modifications, IEP Goals, and supports, IEP Services and Agreement Regarding IEP Team Member Attendance have all been converted to v2.

(Requested by: SpEd Forms, #DE-4109, #DE-4131, #DE-4126, #DE-4121, #DE-4124, #DE-4157, #DE-4143, #DE-4306, DE-4353, DE-4320)

2. A hide inactive student checkbox has been added to the 504 dashboard.

(Requested by: Millie Pottsmith, Cambridge-Isanti Schools #54289)

3. An option to add folders in student history has been added.

(Requested by: Bill Underwood, Anoka-Hennepin #51648)

4. V2 evaluation activity logs now have just-in-time guidance that displays and prints the Description of Service for evaluations provided by DHS.

(Requested by: SpEd Forms, #DE-4013)

5. Updated the search feature on the v2 version of Communication logs.

(Requested by: Jodi Bresnahan, Bloomington Public Schools #56882)

System

1. The Admin Overview 504 plan number of students has been fixed to tally with the one on Admin Student’s student result.

(Requested by: Sheila Domstrand, Lakeville Area Schools #56709)

2. District and school drop-downs have also been added to switch students’ search criteria.

(Requested by: Kori Ryan, INDIGO Education #52411)

3. The default font size for rich text editors has been set to 10.5pt.

(Requested by: Carole Pankow, South St. Paul Public Schools #54040)

4. Changed the wording in the Special education data sheet to clearly state the start and end date for care and treatment.

(Requested by: Cari Grenier, Freshwater Education District #54276)

5. A new “Reset Single Sign-on” button has been added to the admin educator setup page, allowing admins to reset the linking accounts.

(Requested by: SpEd Forms, #DE-4263)

6. The Admin Educator setup page now includes a switch to “Reset password at next login,” which forces users to change their password upon their next login.

(Requested by: Shannon Proulx, Esko School District #49459)

7. An authenticator application option has been added to the educator’s profile.

(Requested by: SpEd Forms #DE-4090)

8. A show/hide password option has been added to password boxes.

(Requested by: Dorothy Kerzner, Edina Public Schools #50784)

9. Quick links have been added to the Educator assessment tracker.

(Requested by: Tara Goebel, South Washington County Schools #51366)

10. Quick links on the SpEd dashboard for students with IFSP plans and students with no plan but whose age is less than 2 years, 10 months and 14 days have been updated.

(Requested by: SpEd Forms, #DE-4285)

11. Para minutes preference in Admin districts has been renamed and updated not to show frequency, duration, dates, provider and supervisor in IEP validation.

(Requested by: Bill Underwood, Anoka-Hennepin School District #57174)

12. Created the option to turn off each Restrictive Procedures Debriefing form separately.

(Requested by: Jennifer Krueger, Roseville Schools #56720)

13. 2023/2024 superintendent information has been updated per MDE to pull into the Student Acknowledgement and Tuition Agreement form appropriately.

(Requested by: SpEd Forms #57389)