Matt Moody – Page 2

WI October Updates

On Saturday, October 7th, 2023, an update will be posted to all Wisconsin SpEd Forms sites. The update will include the changes listed below:

IEP

1. The IEP Snapshot has been updated so that “minutes per session” has been replaced by “amount total”.

(Requested by: Lauren Miller, Superior School District, #51362)

1. The Bracken Basic Concept Scale-4th Edition-Receptive, Bracken School Readiness Assessment-4th Edition, Motor Free Visual Perception Test-4th Edition, Test of Visual Perception Skills-4th Edition were added to the available SpEd Forms tests.

(Requested by: SpEd Forms)

Miscellaneous

1. Added drop down to text box on M-5 Consent to Bill Wisconsin Medicaid for Health-Related Special Education and Related Services form.

(Requested by: Lauren Miller, Superior School District #57194)

Reports

1. Added an LSID column to the GenEd Quick report, “504 Plan Dates”.

(Requested by: Bill Underwood, Anoka-Hennepin School District #57067)

2. Grade has been added as one of the search criteria in the “View student history” report.

(Requested by: Bill Underwood, Anoka-Hennepin School District #56861)

2.0

1. I-6 Interim Goal Review form has been converted to v2.

(Requested by: SpEd Forms #DE-4137)

2. Program Summary (I-4.4 A) has been converted to v2.

(Requested by: SpEd Forms #DE-4139)

3. District and school drop-downs have also been added to switch students search criteria.

(Requested by: Kori Ryan, INDIGO Education #52411)

4. An option to add folders in student history has been added.

(Requested by: Bill Underwood, Anoka-Hennepin School District #51648)

System

1. Hide inactive student checkbox has been added to the 504 dashboard.

(Requested by: Millie Pottsmith, Cambridge-Isanti Schools #54289)

2. The v2 Admin Educator setup page now includes a switch – “Reset password at next login” option that allows admins to force users to change their password upon logging in.

(Requested by: Shannon Proulx, Esko School District #49459)

3. An MFA option has been added to the educator’s profile.

(Requested by: SpEd Forms #DE-4090)

4. An authenticator application option has been added to the educator’s profile.

(Requested by: SpEd Forms #DE-4090)

WI October Fixes

On Saturday, October 7th, 2023, an update will be posted to all Wisconsin SpEd Forms sites. The update will include the changes listed below:

IEP

1. The error showing on I-4 1.3 Effects of Disability, Needs form has been fixed.

(Requested by: Jeremy Ault, Escuela Verde, #57111)

1. Extra space appearing at the top of each eval section has been removed.

(Requested by: Bonnie Barker, Boyceville Community Schools, #56921)

2. Made a change to ensure none checkbox saves as it should on the Initial Evaluation: Notice and Consent Regarding Need to Conduct Additional Assessments (IE-3) form.

(Requested by: Bonnie Barker, Boyceville Community Schools, #57093)

Reports

1. Made a change to allow the Parent access report to grant access to parents with a single letter email domain.

(Requested by: Annette Hardt, Burnsville Public School District #57233)

SpEd Forms: Thursdays at Three sneak peek!

Educators – join the SpEd Forms team on September 28th for a review of changes made that most impact leaders and providers working in ECSE, including Part C. Changes include those made to document instructional settings, attendance, standards-based needs and eligibility in the IFSP. We hope to see you Thursday at Three! Future discussion topics include:

October 5th – Preview of October updates
October 12th – Quick and Easy: How to use 504 forms
October 19th – No Thursdays at Three – enjoy your MEA break!
October 26th – Check out our MTSS and Health forms

Please click below to access the Google Meet information to join us:

Thursdays at Three meeting link

We understand that the end of the school day can be busy. Our meeting will begin at 3pm, but you may join us anytime between 3-4pm. We’d love to see you!

SpEd Forms: Events this week – join us!

SpEd Forms: Events this week - join us!

Happy September, educators! We just want to remind you of two upcoming opportunities this week. Tomorrow, September 6th, we will offer a free training session at 2pm for MA service providers. The registration form can be found online here:

September 06: MA service provider training

We also will have our first Thursdays at Three event of the school year! Please join us on the 7th at 3pm via Google Meet using this link:

September 07: SpEd Forms summer updates

Welcome back to school! We hope you have a great year ahead!

SpEd Forms: Back-to-School Training

Hello educators! A new educational year is here, so we wanted to remind you that SpEd Forms is offering several training sessions this month and next. All sessions will be virtual via Google Meet and are free of charge to everyone.

Each training will be conducted by a staff member at SpEd Forms for an intended audience. One session of each will be recorded for later
viewing. (Those recordings will not be available until after each training is completed and will be found on our YouTube channel. Due to possible technical issues, we cannot give you an exact date that each recording will be available, so please bear with us.)

Dates and times, along with the registration form, are online here:

Back-to-School Training Registration

Again, there is no cost to you, and we hope these will help your educators start using SpEd Forms with ease! We encourage cooperatives and districts to meet in groups if possible and register as one so we can have room for everyone wishing to attend.

Wishing you a happy August and a successful school year!

WI August Fixes

On Saturday, August 5th, 2023, an update will be posted to all Wisconsin SpEd Forms sites. The update will includes the following fixes:

IEP

1. Fixed “Measure Goals” and “Measure Objectives” within the Goals section of the IEP to save and print as anticipated.

(Requested by: Theresa O’Donnell, Lionsgate Academy #56579)

System

1. Made a change to ensure support page loads as expected for all admin users with the appropriate permissions.

(Requested by: Amy Wylde, Southern Minnesota Education Consortium #56520)

2. Make a change to ensure users can sign out of the system as anticipated.

(Requested by: Bonnie Barker, Prescott School District #56572)

3. Made a change to ensure using Admin educators to change a provider’s password works as anticipated.

(Requested by: Dorothy Eckblad, Goodhue County Education District #56653)

WI August Updates

On Saturday, August 5th, 2023, an update will be posted to all Wisconsin SpEd Forms sites. The update will include the changes listed below:

IEP

1. Determination and Notice of Placement: Consent for Initial Placement (P-1) form has been updated per DPI regulations.

(Requested by: SpEd Forms #DE-4014)

2. Determination and Notice of Placement (P-2) form has been updated per DPI regulations.

(Requested by: SpEd Forms #DE-4015)

3. The Individualized Education Program (IEP) has been updated per DPI requirements.

(Requested by: SpEd Forms #DE-4006)

Reports

1. Added a preview page when moving history files from one student record to another using the View student history report.

(Requested by: SpEd Forms #DE-3937)

2.0

1. ER-2c Required Documentation for Specific Learning Disability – Initial Evaluation Using Significant Discrepancy has been updated.

(Requested by: SpEd Forms #DE-4005)

2. Added a print option for the user dashboards.

(Requested by: Patty Molden, SWWC Service Cooperatives #53796)

3. Added a link to districts using SpEd Forms in the profile icon..

(Requested by: SpEd Forms #DE-4049)

4. Added quick access links to the SpEd dashboard.

(Requested by: Sandra J Haller, Sauk Rapids Rice #48278)

5. Required Documentation for SLD – Initial Evaluation Using Significant Discrepancy (ER-2-C), Notice of Agreement That a Three-Year Reevaluation Not Needed (RE-3), Notice that No Additional Assessments Needed (RE-4), Required Documentation for SLD – Reevaluation (ER-2-B), Revocation of Consent for Special Education, Agreement on IEP Team Participant Attendance at IEP Meeting (I-2), Request to Invite Outside Agency Representative(s) to the IEP Meeting (I-1-A), Notice of Meeting of the IEP Team (I-1), Reevaluation: Notice and Consent Regarding Need to Conduct Additional Assessments (RE-5), Request to Invite Others with Knowledge or Special Expertise to an IEP Meeting (I-1-C), Request to Invite Birth to 3 Program Representative(s) to the Initial IEP (I-1-B), IEP Information about the student, present levels (I-4.1.1), IEP Special Factors, Parent Concerns (I-4.1.2), IEP Effects of Disability, Needs (I-4.1.3), IEP Family Engagement (I-4.2), Team Meeting Cover Page (I-3) and Admin Educators have been converted to v2.

(Requested by: SpEd Forms, #DE-3998, #DE-3870, #DE-3980, #DE-3991, #DE-4028, #DE-4051, #DE-4044, #DE-3981, #DE-4076, #DE-4069, #DE-4078, #DE-4081, #DE-4082, #DE-4085, #DE-4067, #DE-3891)

System

1. System password requirements have been strengthened.

(Requested by: SpEd Forms #DE-3995)

2. The history screen has been updated to provide specific reasons why documents won’t upload; duplicate documents, size limits, invalid file formats, etc.

(Requested by: SpEd Forms #DE-3992)

3. Made a change to prevent the deletion of students with signed documents.

(Requested by: SpEd Forms #DE-3993)

Announcements

We understand the hectic nature of the beginning of a new school year. With appreciation for our educators, we have decided not to have any program updates for the month of September. We wish you the best of luck as you gear up for another year of learning!

MN August Updates

On Saturday, August 5th, 2023, an update will be posted to all Minnesota SpEd Forms sites. The update will include the changes listed below:

IEP

1. The paraprofessional support section on the services page has been updated. A new preference can be found within District setup to not show para minutes on printed & finalized IEPs.

(Requested by: MN Advisory Team, #DE-4016)

2. Wording has been updated on the IEP Assessment Page 1.

(Requested by: Marla Pierskalla, St Cloud Area School District #49466)

3. Para services entered on the IEP Services page will no longer be editable on the ESY Services form. They will need to be updated on the IEP Services page.

(Requested by: SpEd Forms #DE-4108)

IFSP

1. The instructional setting dropdown found on the Child information page of the IFSP has been updated to use the new Part C instructional setting options found within the Student setup page.

(Requested by: SpEd Forms #DE-4008)

1. Added a notes text box to Time studies.

(Requested by: Marilyn Hellweg, SouthWest Metro Intermediate District #54350)

2. Made a change to the 271 X12 eligibility import to ignore extraneous segments returned by DHS for older students.

(Requested by: Sue Tupy, Tri-City United Public Schools #56486)

Student setup

1. A new Part C Instructional setting dropdown list has been added to the Student setup page.

(Requested by: SpEd Forms #DE-4007)

Restrictive procedures

1. Removed old Staff Debriefing Meeting form.

(Requested by: SpEd Forms #DE-4092)

Reports

1. Added the LSID (local student ID) to the quick reports titled IEP plan specifications Service minutes & IEP plan specifications service minutes (active only).

(Requested by: Bill Underwood, Anoka Hennepin School District #54451)

2. Added a new MA searchable report titled “Duplicate service dates.”

(Requested by: Tara Goebel, South Washington County Schools #52751)

3. Add a “preview” page when merging history files from one student record to another using the View student history report.

(Requested by: SpEd Forms #DE-3937)

4. The new Part C Instructional setting dropdown list has been added to searchable reports.

(Requested by: SpEd Forms #DE-4011)

2.0

1. Performance Assessment Area, Prior Written Notice: Revocation of Consent, Summary of Performance, Revocation of Consent for Special Education, IEP Agreement to Amend, Admin Educators have been converted to v2.

(Requested by: SpEd Forms #DE-4002, #DE-4003, #DE-4029, #DE-4028, #DE-4102)

2. Created separate print pages for each educator dashboard.

(Requested by: SpEd Forms #53796)

3. The header of printed and history pages for v2 forms has been updated.

(Requested by: SpEd Forms #DE-3938)

4. Text on v2 buttons that are inactive have been updated to be more readable.

(Requested by: SpEd Forms #DE-4119)

5. Added quick access links to the SpEd dashboard in v2.

(Requested by: SpEd Forms #48278)

6. The v2 Educator setup page now includes a checkbox option that allows the side menu option to stay open upon page reload.

(Requested by: SpEd Forms #DE-3985)

System

1. System password requirements have been strengthened.

(Requested by: SpEd Forms #DE-3995)

2. The history screen has been updated to provide specific reasons why documents won’t upload; duplicate documents, size limits, invalid file formats, etc.

(Requested by: SpEd Forms #DE-3992)

3. Made a change to prevent the deletion of students with signed documents.

(Requested by: SpEd Forms #DE-3993)

Announcements

MN August Fixes

On Saturday, August 5th, 2023, an update will be posted to all Minnesota SpEd Forms sites. This update includes the following fixes:

IEP

1. Fixed “Measure Goals” and “Measure Objectives” within the Goals section of the IEP to save and print as anticipated.

(Requested by: Theresa O’Donnell, Lionsgate Academy #56579)

1. Fixed printed activity logs to include all ICD-10 codes.

(Requested by: Melanie Adema, River Bend Education District #56549)

1. The custom template order has been fixed to ensure proper numbering.

(Requested by: Bill Underwood, Anoka-Hennepin School District #56568)

Reports

1. Fixed the federal percentage rate on the Reconciliation report and Total amount paid report.

(Requested by: Dellynne Monson, SWWC Services Cooperatives #54448)

2. Made a change to ensure the Service hours report calculates correctly based upon date range provided.

(Requested by: Bryan Schmidt, Rochester Public Schools #54437)

2.0

1. Made a change to ensure support page loads as expected for all admin users with the appropriate permissions.

(Requested by: Amy Wylde, Southern Minnesota Education Consortium #56520)

System

1. Made a change to ensure using Admin educators to change a provider’s password works as anticipated.

(Requested by: Dorothy Eckblad, Goodhue County Education District #56653)

MN July Fixes

On Saturday, July 8th, 2023, an update will be posted to all Minnesota SpEd Forms sites. This update includes the following fixes:

IEP

1. Made a change to ensure the Agreement to Amend prints as expected.

(Requested by: Patricia Sullivan, Moorhead Area Public Schools #53845)

1. Corrected the Create/edit claims transmission results page to ensure all claims on the page are selected when the “Void” and “Replace” checkbox is checked.

(Requested by Marilyn Hellweg, SouthWest Metro Intermediate District #54156)

504

1. Made a change in v2 to hide 504 forms, Complaint Procedure and Notice of discontinuation, when the forms have been disabled in Admin organizational preferences.

(Requested by: Jennifer Krueger, Roseville Schools #54374)

1. Margins at the bottom printed pages in the Evaluation report have been adjusted.

(Requested by: Konnie Beck, Worthington Schools #53869)

Reports

1. Updated the “Service date overlaps” report to ensure services provided before the student enrolled in the current district do not appear in the results.

(Requested by: Kathy Zwonitzer, Centennial School District #54158)

2. Made a change to ensure the admin “Service hours” report does not display data from draft IEPs that have been finalized.

(Requested by: Bryan Schmidt, Rochester Public Schools #54355)

3. Made a change to the “Individualized health plans” GenEd Forms quick report to display students who have a plan start date and either an empty plan end date or a date that extends beyond the date the report is run.

(Requested by: Bill Underwood, Anoka Hennepin School District #54274)

2.0

1. Made a change in v2 to add extended tools to rich text editors.

(Requested by: Bill Underwood, Anoka-Hennepin School District #53838)

2. Made a change to ensure files upload to student’s history properly.

(Requested by: Kim Huether, Brainerd School District #53870)

3. Made a change to ensure the ISP menu displays accurate finalization data.

(Requested by: Sally Wulf, Westonka Public Schools #54126)

4. Made a change in v2 to ensure the save warning appears when navigating out of the Present Levels section of the IEP.

(Requested by: Shannon Ritt, Richfield Public Schools #54004)

5. Made a change to allow v2 Evaluation logs to save new information.

(Requested by: Karen Stay, St. Cloud Area School District #53840)

6. Updated the MA Parental consent form in V2 to allow all languages to print correctly.

(Requested by: Dellynne Monson, SWWC Service Cooperatives #54100)

System

1. The functionality of the “Include page numbers” checkbox on the finalization page of all forms has been improved so that when it is unchecked, the page numbers on the form are now hidden upon finalizing.

(Requested by: Linda Freemark, Prior Lake-Savage Area Schools, #53877)

2. Made a change to allow translated characters to print properly.

(Requested by: Erik Queen, Metro Deaf School #54097)

3. Made a change when the separate households feature is activated on a student’s setup page, the printed working copies will not display page numbers at the bottom when printing both parents’ copies of the form. However, if you finalize the form, you can still print separate forms for each parent with page numbers included.

(Requested by: Rachel Kamm, Mankato Area Public Schools #54393)