Wisdom Ndieli – Page 5

SpEd Forms: Spring training sessions

Happy Thursday! We are excited to announce that SpEd Forms will be offering a variety of spring training sessions that are open to everyone and free of charge.

A SpEd Forms staff member will lead each training session, and each will be designed for a specific audience. All sessions will be conducted virtually using Google Meet and recorded for later viewing. The recordings will be available on our YouTube channel after the completion of each training.

Again, there is no cost to you for these specific sessions. Registration is mandatory, so we ensure there is room for all to attend. If you are not ready to sign up today, that’s okay! Register when you are ready to do so. Please share this email with anyone you think may benefit. Everyone is welcome! Dates and times, along with the registration form, are online here:

Spring training registration form

SpEd Forms: Thursdays at Three – how to use the new PCA/QP list and PCA evaluation forms

We’re excited to invite MA coordinators and qualified professionals to join us tomorrow, Thursday, March 7th, at 3pm, for a review of the PCA/QP list and evaluation form. These tools can help your district by making data centralized and easily accessible for your team. We’d love to show you how they work and answer any questions you might have. You can find the Google Meet information, as well as upcoming topics, on our website’s support page:

Google meeting link and more

Looking forward to seeing you there!

MN March Updates

On Saturday, March 2nd, 2024, an update will be posted to all Minnesota SpEd Forms sites. The update will include the changes listed below:

IEP

1. The language on the first assessment page has been updated to include “or Alternate MCA.”

(Requested by: Sarah Mittelstadt, Southern Plains Education Cooperative #59000)

2. The ability to add a district template has been added to the Accommodations, modifications, and supports section of the IEP.

(Requested by: Patricia Sullivan, Moorhead Area Public Schools #59058)

3. The IEP progress report screen has been updated to show the last finalized date.

(Requested by: Claire Lightfoot, Jordan Public Schools, #59035)

4. When Special education transportation is checked yes, there is a suggestion to complete the MARSS transportation code.

(Requested by: Kim Huether, Brainerd School District #50392)

1. Tests of Dyslexia and Cognitive Assessment System, 2nd Edition, have both been added to the SpEd Forms test bank.

(Requested by: SpEd Forms #59240)

1. A district preference has been added to create a corresponding trip log from a finalized nursing service activity log.

(Requested by: Rose Krick, Alexandria Public Schools #58722)

2. An informational icon has been added to the PCA log to display information from the finalized time study.

(Requested by: Marilyn Hellweg, SouthWest Metro Intermediate District #58754)

3. When opening an MA log, the page automatically navigates to the most recent log date.

(Requested by: Dellynne Monson, SWWC Service Cooperatives, #58101)

4. An option to delete ICD-10 codes was added for super administrators only.

(Requested by: Kari Saarloos, Anoka-Hennepin School District #58465)

5. The Consent to share data can now be electronically signed by the parent without requiring an MHCP number to be entered.

(Requested by: Christine O’Brien, Inver Grove Heights Schools #59363)

Other forms and logs

1. Made revisions to the language used in the Restrictive Procedures: Physical holding and Seclusion forms.

(Requested by: Terri Cairns, Rosemount AppleValley Eagan #59222)

2. New admin template options have been created and pick template buttons have been added to the Record of a team meeting and Summary of Performance forms.

(Requested by: Joanne Karch, Edina Public Schools #59097)

(Requested by: Katie Wilder, Mounds View Public Schools #53491)

Reports

1. The day of the week, eligibility status and grade columns have been added to the “Logs not on an instructional day” quick report.

(Requested by: Wanda Lane, Brainerd School District #58905)

2. A new admin quick report titled, ”Students with no plan set” has been added.

(Requested by: Dain Walters, Bemidji Regional Interdistrict Council #59192)

3. If selected, the Admin Child count report will now display students from a specific district.

(Requested by: SpEd Forms #DE-4745)

4. The specific service setting will now appear on the downloadable results of the Admin and Educator Teacher workload analysis reports.

(Requested by: Sue Tupy, Special Services Office Coordinator #58840)

2.0

1. The Admin overview link has been added to the hamburger menu for administrators.

(Requested by: SpEd Forms #58904)

2. The MA Billing setup page has been converted to v2.

(Requested by: SpEd Forms #DE-4738)

3. A new navigation tool has been added to the top of each v2 IFSP and ER page, allowing for easy access to different sections of the service plan and report, respectively.

(Requested by: Ashley Nelson, Moorhead Area Public Schools, #59175)

(Requested by: SpEd Forms #DE-4779)

4. A rich text editor was added to “How will this goal be measured?” field on v2 IEP goal pages.

(Requested by: Terri Cairns, Rosemount-Apple Valley-Eagan Public Schools #59089)

System

1. A new school-level preference was added to send an email notice to a designated person when a parent electronically signs a document.

(Requested by: Dorothy Kerzner, Edina Public School #53213)

2. The link for new referrals has been temporarily removed from the Admin overview page while it is being reviewed.

(Requested by: Heather Seaberg, Detroit Lakes Public School District #58724)

3. Added guidance regarding the Special Education Enrollment Status (SEES) field in student setup, the enrollment form, and the enrollment status change form.

(Requested by: SpEd Forms #58150)

4. A district preference titled: ‘You must add a status end code and end date when inactivating a student’ was added.

(Requested by: Rieger Viche, Duluth Public Schools #59133)

MN March Fixes

On Saturday, March 2nd, 2024, an update will be posted to all Minnesota SpEd Forms sites. This update includes the following fixes:

IEP

1. Made a fix to the IEP progress report to ensure that the show objectives button inserts as expected.

(Requested by: Lauren Johnsen, Minnetonka Public Schools #59199)

1. When the Admin organizational preference, “Display the serving district number and coop numbers on MA forms,” is enabled, the district and coop numbers will display on the MA Consent to share data form.

(Requested by: Jessica Midthun, Lake Agassiz Education Cooperative #59141)

Other forms and logs

1. The team selector button has been readded to the Use of Restrictive Procedures: Physical Holding form.

(Requested by: Cari Grenier, Freshwater Education District #59184)

Reports

1. Applied a fix to ensure the MA Quick report, Exclusion Checker, is visible on all servers.

(Requested by: Sheryl Haugen, Prior Lake-Savage Area Schools #59140)

2. The list of educators found on the results page of the Student sharing report will only display active users.

(Requested by: SpEd Forms #DE-4735)

3. Prevented a page not found error when opening the MA Forms in PDF forms from displaying.

(Requested by: Rieger Viche, Duluth Public Schools #59229)

4. Updated the Admin searchable Services report to display a student’s school building.

(Requested by: Bill Underwood, Anoka-Hennepin #59177)

System

1. A save warning will appear when a change has been made within Admin educator pages.

(Requested by: Catherine O’Reilly, Wayzata Public Schools #59183)

WI March Updates

On Saturday, March 2nd, 2024, an update will be posted to all Wisconsin SpEd Forms sites. The update will include the changes listed below:

1. Tests of Dyslexia and Cognitive Assessment System, 2nd Edition, have both been added to the SpEd Forms test bank.
(Requested by: SpEd Forms #59240)

Reports

1. 2021-22 and earlier school years have been removed from the DPI SpEd records report.

(Requested by: SpEd Forms #DE-4794)

2. A new admin quick report titled, ”Program Supports from I-4.4 D” has been added.

(Requested by: Dena Hagen, Superior School District #59299 )

2.0

1. Admin overview has been added to the left bar menu and will be available only to admins.

(Requested by: SpEd Forms #58904)

2. Student participation I-4.5, Program modifications I-4.4D, Related services I-4.4C and Measurable annual goals I-4.3 forms have been converted to v2.

(Requested by: SpEd Forms, #DE-4805, #DE-4804, #DE-4801 and #DE-4734)

3. A new navigation tool has been added to the top of each ER page, allowing direct access to different report sections.

(Requested by: SpEd Forms #DE-4779)

System

1. The link for new referrals has been temporarily removed from the Admin overview page while it is being reviewed.

(Requested by: Heather Seaberg, Detroit Lakes Public School District #58724)

2. The v2 date fields have been updated to support the copying and pasting of date values.

(Requested by: SpEd Forms #DE-4764)

WI March Fixes

On Saturday, March 2nd, 2024, an update will be posted to all Wisconsin SpEd Forms sites. This update includes the following fix:

Reports

1.The list of educators on the student sharing report results page will only display active users.

(Requested by: SpEd Forms DE-4735)

SpEd Forms: Thursdays at Three – March update previews

Celebrate LEAP Day with us and leap on over to our Thursday at Three session tomorrow to catch a sneak peek of the updates being added this weekend. The direct meeting link is here:

Google meeting link

Wish you could make it? Per popular request, SpEd Forms has started recording each week’s Thursdays at Three presentation. The video is stopped as we begin our discussion. Each session is then uploaded to our YouTube channel and added to the “Thursdays at Three” playlist, which you can find here:

Thursdays at Three Youtube playlist

SpEd Forms: Thursdays at Three – Live Q & A for teachers and providers!

SpEd Forms educators: Got questions? We’ve got answers! Join us for Thursdays at Three, where our customer service team will answer questions and brainstorm suggestions to improve SpEd Forms! This session is meant for both teachers and administrators. We hope to see many of you tomorrow at 3pm! We will have a short presentation and then look forward to hearing from you. The Google Meet link and many other resources can be found on the Support page of our website:

SpEd Forms support

Please join us tomorrow, the 22nd!

SpEd Forms: Thursdays at Three – CTSS forms

Attention social workers, psychologists, mental health professionals, and third party billing coordinators! Are you struggling to find the right place to document mental health services? We invite you to join us this Thursday, February 8th at 3pm for a demonstration on activating and effectively using CTSS forms. We’ll also cover granting providers permission to access the forms. Take advantage of this opportunity to enhance your documentation skills! You can find the meet link on our support page:

Google meeting link

Wish you could make it? Per popular request, SpEd Forms has started recording each week’s Thursdays at Three presentation. The recording is stopped as we begin our discussion. Each session is then uploaded to our YouTube channel and added to the “Thursdays at Three” playlist, which you can find here:

Thursdays at Three YouTube playlist

We hope to see you on Thursday at 3pm!

MN February Updates

On Saturday, February 3rd, 2024, an update will be posted to all Minnesota SpEd Forms sites. The update will include the changes listed below:

IEP

1. A dropdown list box on the IEP Services page was added so educators can indicate which district forms they have included with the IEP.

(Requested by: SpEd Forms #DE-4597)

2. An every other day option has been added to the available frequency dropdown options on the Services pages.

(Requested by: Julia Salzman, Rochester Public Schools #57377)

1. The extended permission to include the ‘MA eligible’ filter has been added to the paraprofessional role.

(Requested by: Wanda Lane, Brainerd School District #58642)

2. The MA dashboard has been updated to display all students shared with the provider. A message will be displayed if the provider does not have MA access to the student.

(Requested by: Lauren Henderson, Monticello Public Schools #49570)

1. The following tests have been added to the SpEd Forms test bank: Arizona Articulation and Phonology Scale – 4th Edition, Assessment of Functional Living Skills, Clinical Assessment of Articulation and Phonology – 2nd Edition, Conners Comprehensive Behavior Rating Scales – parent & teacher, Sensory Processing Measure – 2nd Edition, Test of Orthographic Competence – 2nd Edition, Test of Early Reading Ability – 4th Edition, Test of Pragmatic Language – 2nd Edition and Wide Range Achievement Test – 5th Edition.

(Requested by: SpEd Forms #58476)

Other forms and logs

1. Updated wording on the Confirmation of Conciliation Conference form to reflect the number of school days the district must provide the parent with a written memorandum.

(Requested by: Dawn Peterson, Mid-State Education District #58116)

2. An additional column for area has been added to the student’s assessment tracker menu.

(Requested by: Julia Salzman, Rochester Public Schools #57284)

3. The Early Intervention Prior Written Notice (PWN): Evaluation and assessment form has been translated into Spanish, Hmong, and Somali.

(Requested by: Lindsey Pellaton, Meeker and Wright Special Education Cooperative #58173)

Reports

1. Activity, evaluation and trip logs in the blank forms in PDF format menu have been updated.

(Requested by: SpEd Forms #DE-4647)

2. Added parent account permissions to the Sharing tracking report results.

(Requested by: SpEd Forms #DE-4622)

3. The Duplicate service dates report will prevent the deletion of claims that have been billed.

(Requested by: Tara Goebel, South Washington County Schools #53437)

4. Outdated and duplicate blank forms in PDF format have been removed from Admin and Educator reports.

(Requested by: SpEd Forms #DE-4687)

5. A new admin quick report titled, ”Restrictive procedures and debriefing form dates” has been added.

(Requested by: SpEd Forms #DE-4431)

6. The Providers without services report now includes the student status.

(Requested by: Tara Goebel, South Washington County Schools #58050)

2.0

1. A spellcheck button was added to v2.

(Requested by: SpEd Forms #DE-4613)

2. Added a warning to the excused team member field on the Agreement regarding IEP team member attendance form when the maximum number of characters is reached.

(Requested by: Christine O’Brien, Independent School District 199 #58865)

3. We have renamed the Administrator MA Reports to Toolboxes, placed the eligibility and claims process in the Tools folder and included both searchable and quick reports on the Toolbox menu.

(requested by: SpEd Forms #DE-4364)

4. The Notice of agreement that a 3-year reevaluation is not needed and the Parental consent/objection pages have been merged into a single form.

(Requested by: Jacqueline Budden, Marshall Public Schools #58849)

5. An update was made to the Child Outcomes Summary Form finalization process to include the EDHI form as a separate PDF.

(Requested by: Kelli Walters, West Saint Paul Mendota Heights Eagan Area #58312)

6. Added the number of messages or pick ups an educator has when viewing the profile dropdown menu.

(Requested by: Kori Ryan, INDIGO Education #58910)

7. A new navigation tool has been added to the top of each IEP page, allowing for easy access to different sections of the service plan.

(Requested by: SpEd Forms #DE-4577)

8. The IEP Progress report, Emergency health information form, ESY Progress report, IFSP Snapshot, and the IFSP Evaluation summary pages have been converted to v2.

(Requested by: SpEd Forms #DE-4631, DE-4633, DE-4632, DE-4650 and DE-4654)

System

1. A new school preference was added to send an email notice to a designated person when a restrictive procedure form is finalized.

(Requested by: Amanda Lee, South Washington County Schools #53217)

2. When a student is active but has not yet been determined to meet IEP or 504 criteria, the ‘face’ on Admin students and v1 Educator students page will be displayed in pink.

(Requested by: Whitney Weber, St. Michael-Albertville Public Schools #57879)

3. A check has been added in the history upload process to properly check if the file has invalid characters and show the failure reason in the “Upload failure details.”

(Requested by: SpEd Forms #DE-4698)