Category Archives: Fixes

On Saturday, March 2nd, 2024, an update will be posted to all Minnesota SpEd Forms sites. The update will include the changes listed below: 

IEP

1. The language on the first assessment page has been updated to include “or Alternate MCA.”

(Requested by: Sarah Mittelstadt, Southern Plains Education Cooperative #59000)

2. The ability to add a district template has been added to the Accommodations, modifications, and supports section of the IEP.

(Requested by: Patricia Sullivan, Moorhead Area Public Schools #59058)

3. The IEP progress report screen has been updated to show the last finalized date.

(Requested by: Claire Lightfoot, Jordan Public Schools, #59035)

4. When Special education transportation is checked yes, there is a suggestion to complete the MARSS transportation code.

(Requested by: Kim Huether, Brainerd School District #50392)

ER

1. Tests of Dyslexia and Cognitive Assessment System, 2nd Edition, have both been added to the SpEd Forms test bank.

(Requested by: SpEd Forms #59240)

MA

1. A district preference has been added to create a corresponding trip log from a finalized nursing service activity log.

(Requested by: Rose Krick, Alexandria Public Schools #58722)

2. An informational icon has been added to the PCA log to display information from the finalized time study.

(Requested by: Marilyn Hellweg, SouthWest Metro Intermediate District #58754)

3. When opening an MA log, the page automatically navigates to the most recent log date.

(Requested by: Dellynne Monson, SWWC Service Cooperatives, #58101)

4. An option to delete ICD-10 codes was added for super administrators only.

(Requested by: Kari Saarloos, Anoka-Hennepin School District #58465)

5. The Consent to share data can now be electronically signed by the parent without requiring an MHCP number to be entered.

(Requested by: Christine O’Brien, Inver Grove Heights Schools #59363)

Other forms and logs

1. Made revisions to the language used in the Restrictive Procedures: Physical holding and Seclusion forms.

(Requested by: Terri Cairns, Rosemount AppleValley Eagan #59222)

2. New admin template options have been created and pick template buttons have been added to the Record of a team meeting and Summary of Performance forms.

(Requested by: Joanne Karch, Edina Public Schools #59097)

(Requested by: Katie Wilder, Mounds View Public Schools #53491)

Reports

1. The day of the week, eligibility status and grade columns have been added to the “Logs not on an instructional day” quick report.

(Requested by: Wanda Lane, Brainerd School District #58905)

2. A new admin quick report titled, ”Students with no plan set” has been added. 

(Requested by: Dain Walters, Bemidji Regional Interdistrict Council #59192)

3. If selected, the Admin Child count report will now display students from a specific district.

(Requested by: SpEd Forms #DE-4745)

4. The specific service setting will now appear on the downloadable results of the Admin and Educator Teacher workload analysis reports.

(Requested by: Sue Tupy, Special Services Office Coordinator #58840)

2.0

1. The Admin overview link has been added to the hamburger menu for administrators.

(Requested by: SpEd Forms #58904)

2. The MA Billing setup page has been converted to v2.

(Requested by: SpEd Forms #DE-4738)

3.  A new navigation tool has been added to the top of each v2 IFSP and ER page, allowing for easy access to different sections of the service plan and report, respectively.

(Requested by: Ashley Nelson, Moorhead Area Public Schools, #59175)

(Requested by: SpEd Forms #DE-4779)

4.  A rich text editor was added to “How will this goal be measured?” field on v2 IEP goal pages. 

(Requested by: Terri Cairns, Rosemount-Apple Valley-Eagan Public Schools #59089)

 

System

1. A new school-level preference was added to send an email notice to a designated person when a parent electronically signs a document.

(Requested by: Dorothy Kerzner, Edina Public School #53213)

2. The link for new referrals has been temporarily removed from the Admin overview page while it is being reviewed.

(Requested by: Heather Seaberg, Detroit Lakes Public School District #58724)

3. Added guidance regarding the Special Education Enrollment Status (SEES) field in student setup, the enrollment form, and the enrollment status change form. 

(Requested by: SpEd Forms #58150)

4. A district preference titled: ‘You must add a status end code and end date when inactivating a student’ was added.

(Requested by: Rieger Viche, Duluth Public Schools #59133)

On Saturday, March 2nd, 2024, an update will be posted to all Minnesota SpEd Forms sites. This update includes the following fixes:

IEP

1. Made a fix to the IEP progress report to ensure that the show objectives button inserts as expected.

(Requested by:  Lauren Johnsen, Minnetonka Public Schools #59199)

MA

1. When the Admin organizational preference, “Display the serving district number and coop numbers on MA forms,” is enabled, the district and coop numbers will display on the MA Consent to share data form.

(Requested by: Jessica Midthun, Lake Agassiz Education Cooperative #59141)

Other forms and logs

1. The team selector button has been readded to the Use of Restrictive Procedures: Physical Holding form.

(Requested by: Cari Grenier, Freshwater Education District #59184)

Reports

1. Applied a fix to ensure the MA Quick report, Exclusion Checker, is visible on all servers.

(Requested by: Sheryl Haugen, Prior Lake-Savage Area Schools #59140)

2. The list of educators found on the results page of the Student sharing report will only display active users. 

(Requested by: SpEd Forms #DE-4735)

3. Prevented a page not found error when opening the MA Forms in PDF forms from displaying.

(Requested by: Rieger Viche, Duluth Public Schools #59229)

4. Updated the Admin searchable Services report to display a student’s school building.

(Requested by: Bill Underwood, Anoka-Hennepin #59177)

System

1. A save warning will appear when a change has been made within Admin educator pages.

(Requested by: Catherine O’Reilly, Wayzata Public Schools #59183)

On Saturday, March 2nd, 2024, an update will be posted to all Wisconsin SpEd Forms sites. The update will include the changes listed below:

ER

1. Tests of Dyslexia and Cognitive Assessment System, 2nd Edition, have both been added to the SpEd Forms test bank.
(Requested by: SpEd Forms #59240)

Reports

1. 2021-22 and earlier school years have been removed from the DPI SpEd records report.

(Requested by: SpEd Forms #DE-4794)

2. A new admin quick report titled, ”Program Supports from I-4.4 D” has been added. 

(Requested by: Dena Hagen, Superior School District #59299 )

 

2.0

1. Admin overview has been added to the left bar menu and will be available only to admins.

(Requested by: SpEd Forms #58904)

2. Student participation I-4.5, Program modifications I-4.4D, Related services I-4.4C and Measurable annual goals I-4.3 forms have been converted to v2.

(Requested by: SpEd Forms, #DE-4805, #DE-4804, #DE-4801 and #DE-4734)

3. A new navigation tool has been added to the top of each ER page, allowing direct access to different report sections.

(Requested by: SpEd Forms #DE-4779)

System

1. The link for new referrals has been temporarily removed from the Admin overview page while it is being reviewed.

(Requested by: Heather Seaberg, Detroit Lakes Public School District #58724)

2. The v2 date fields have been updated to support the copying and pasting of date values.

(Requested by: SpEd Forms #DE-4764)

On Saturday, March 2nd, 2024, an update will be posted to all Wisconsin SpEd Forms sites. This update includes the following fix:

 

Reports

1.The list of educators on the student sharing report results page will only display active users. 

(Requested by: SpEd Forms DE-4735)

On Saturday, February 3rd, 2024, an update will be posted to all Minnesota SpEd Forms sites. The update will include the changes listed below:

 

IEP

1. A dropdown list box on the IEP Services page was added so educators can indicate which district forms they have included with the IEP.

(Requested by: SpEd Forms #DE-4597)

2. An every other day option has been added to the available frequency dropdown options on the Services pages.

(Requested by: Julia Salzman, Rochester Public Schools #57377)

MA

1. The extended permission to include the ‘MA eligible’ filter has been added to the paraprofessional role.

(Requested by: Wanda Lane, Brainerd School District #58642)

2. The MA dashboard has been updated to display all students shared with the provider. A message will be displayed if the provider does not have MA access to the student.

(Requested by: Lauren Henderson, Monticello Public Schools #49570)

ER

1. The following tests have been added to the SpEd Forms test bank: Arizona Articulation and Phonology Scale – 4th Edition, Assessment of Functional Living Skills, Clinical Assessment of Articulation and Phonology – 2nd Edition, Conners Comprehensive Behavior Rating Scales – parent & teacher, Sensory Processing Measure – 2nd Edition, Test of Orthographic Competence – 2nd Edition, Test of Early Reading Ability – 4th Edition, Test of Pragmatic Language – 2nd Edition and Wide Range Achievement Test – 5th Edition.

(Requested by: SpEd Forms #58476)

 

Other forms and logs

1. Updated wording on the Confirmation of Conciliation Conference form to reflect the number of school days the district must provide the parent with a written memorandum. 

(Requested by: Dawn Peterson, Mid-State Education District #58116)

2. An additional column for area has been added to the student’s assessment tracker menu. 

(Requested by: Julia Salzman, Rochester Public Schools #57284)

3. The Early Intervention Prior Written Notice (PWN): Evaluation and assessment form has been translated into Spanish, Hmong, and Somali.

(Requested by: Lindsey Pellaton, Meeker and Wright Special Education Cooperative #58173)

Reports

1. Activity, evaluation and trip logs in the blank forms in PDF format menu have been updated.

(Requested by: SpEd Forms #DE-4647)

2. Added parent account permissions to the Sharing tracking report results.

(Requested by: SpEd Forms #DE-4622)

3. The Duplicate service dates report will prevent the deletion of claims that have been billed.

(Requested by: Tara Goebel, South Washington County Schools #53437)

4. Outdated and duplicate blank forms in PDF format have been removed from Admin and Educator reports. 

(Requested by: SpEd Forms #DE-4687)

5. A new admin quick report titled, ”Restrictive procedures and debriefing form dates” has been added. 

(Requested by: SpEd Forms #DE-4431)

6. The Providers without services report now includes the student status.

(Requested by: Tara Goebel, South Washington County Schools #58050)

 

2.0

1. A spellcheck button was added to v2. 

(Requested by: SpEd Forms #DE-4613)

2. Added a warning to the excused team member field on the Agreement regarding IEP team member attendance form when the maximum number of characters is reached. 

(Requested by: Christine O’Brien, Independent School District 199 #58865)

3. We have renamed the Administrator MA Reports to Toolboxes, placed the eligibility and claims process in the Tools folder and included both searchable and quick reports on the Toolbox menu.

(requested by: SpEd Forms #DE-4364)

4. The Notice of agreement that a 3-year reevaluation is not needed and the Parental consent/objection pages have been merged into a single form.

(Requested by: Jacqueline Budden, Marshall Public Schools #58849)

5. An update was made to the Child Outcomes Summary Form finalization process to include the EDHI form as a separate PDF.

(Requested by: Kelli Walters, West Saint Paul Mendota Heights Eagan Area #58312)

6. Added the number of messages or pick ups an educator has when viewing the profile dropdown menu.

(Requested by: Kori Ryan, INDIGO Education #58910)

7. A new navigation tool has been added to the top of each IEP page, allowing for easy access to different sections of the service plan.

(Requested by: SpEd Forms #DE-4577)

8. The IEP Progress report, Emergency health information form, ESY Progress report, IFSP Snapshot, and the IFSP Evaluation summary pages have been converted to v2.

(Requested by: SpEd Forms #DE-4631, DE-4633, DE-4632, DE-4650 and DE-4654)

System

1. A new school preference was added to send an email notice to a designated person when a restrictive procedure form is finalized.

(Requested by: Amanda Lee, South Washington County Schools #53217)

2. When a student is active but has not yet been determined to meet IEP or 504 criteria, the ‘face’ on Admin students and v1 Educator students page will be displayed in pink.

(Requested by: Whitney Weber, St. Michael-Albertville Public Schools #57879)

3. A check has been added in the history upload process to properly check if the file has invalid characters and show the failure reason in the “Upload failure details.”

(Requested by: SpEd Forms #DE-4698)

On Saturday, February 3rd, 2024, an update will be posted to all Minnesota SpEd Forms sites. This update includes the following fixes:

IEP

1. Fixed an error to allow services to be deleted in v1.

(Requested by: Dain Walters, Bemidji Regional Interdistrict Council #58812)

MA

1. Updated activity logs to ensure the ICD-10 code appears when the setting is changed or added.

(Requested by: Bill Underwood, Anoka-Hennepin School District #58875)

Other forms and logs

1. Made sure the “safeguards given” field was labeled as expected on Early Intervention Prior Written Notices.

(Requested by: Kim Wakal, Burnsville Public School District #58850)

2. The service grid button on a student’s attendance page has been updated to display the appropriate services based on the student’s age.

(Requested by: Susan Parker, Elk River Area Schools #53320)

3. The “attendance type” will be maintained when duplicating attendance.

(Requested by: Molly Templin, North St. Paul-Maplewood-Oakdale #58908)

4. Updated the navigation buttons on the Attendance page to navigate to the next (or previous) month as expected.

(Requested by: Jackie Skelly, IASC Special Education Cooperative #59084)

Reports

1. The Local School ID (LSID) column found on the MA Forms quick report titled MA- Speech Therapy now shows the expected information. 

(Requested by: Bill Underwood, Anoka-Hennepin School District #58989)

2.0

1. Removed the line break that appears on printed IEP goals pages when using a rich text editor to write objectives. 

(Requested by: Kate Olson, Sojourner Truth Academy #58962)

2. All dates with attendance will automatically be open when viewing the Attendance page in v2. 

(Requested by: Susan Parker, Elk River Area Schools #53320)

System

1. Made a change to ensure multi-building administrators can view and open PDFs in student History folders.

(Requested by: Jennifer Krueger, Roseville Schools #58970)

On Saturday,  February 3rd, 2024, an update will be posted to all Wisconsin SpEd Forms sites. The update will include the changes listed below:

ER

1. The following tests have been added to the SpEd Forms test bank: Arizona Articulation and Phonology Scale – 4th Edition, Assessment of Functional Living Skills, Clinical Assessment of Articulation and Phonology – 2nd Edition, Conners Comprehensive Behavior Rating Scales – parent & teacher, Sensory Processing Measure – 2nd Edition, Test of Orthographic Competence – 2nd Edition, Test of Early Reading Ability – 4th Edition, Test of Pragmatic Language – 2nd Edition and Wide Range Achievement Test – 5th Edition.

(Requested by: SpEd Forms #58476)

Reports

1. Added parent account permissions to the Sharing tracking report results.

(Requested by: SpEd Forms #DE-4622)

2.  A new admin quick report titled, ”Active Reevaluations” has been added. 

(Requested by:Bonnie Barker , Boyceville Community Schools, #56933)

2.0
1. A spellcheck button was added to v2. 

(Requested by: SpEd Forms #DE-4613)

2. The number of messages or pick-ups an educator has when viewing the profile dropdown menu has been added to the indicator icon.

(Requested by: Kori Ryan, INDIGO Education #58910)

System

1. A check has been added in the history upload process to properly check if the file has invalid characters and show the reason for failure in the “Upload failure details.”

(Requested by: SpEd Forms #DE-4698)

On Saturday, February 3rd, 2024, an update will be posted to all Wisconsin SpEd Forms sites. This update includes the following fix:

 

System

1. Corrected the text at the bottom of various forms regarding who to contact with questions.
(Requested by: Tammy Murphy, Prescott School District #58197)

On Saturday, January 6th, 2024, an update will be posted to all Minnesota SpEd Forms sites. This update includes the following fixes:

IEP

1. Fixed a capitalization issue in the IEP assessments (page 1) section.

(Requested by: Kelly Hildman, Lionsgate Academy #58308)

2. The Additional Information section of the IEP will now be hidden when the Admin organization preference “Show Additional Information page on IEP” is not enabled.

(Requested by: Amanda Leal, South Washington County Schools #58562)

 

MA

1.  Corrected the MA dashboard to display data correctly.

(Requested by: Bill Underwood, Anoka-Hennepin School District #58470)

 

Other forms and logs

1. Updated the assessment tracker to account for multiple households and eliminate duplicate results.

(Requested by: Katie Wilder, Mounds View Public Schools #58267)

 

Reports

1. Updated the columns on the PCA provider list report to sort correctly.

(Requested by: Emma Christenson, Fergus Falls Area Special Education Cooperative #58593)

2. The Admin MA quick report, Exclusion Checker, was updated to print as expected.

(Requested by: Emma Christenson, Fergus Falls Area Special Education Cooperative #58407)

 

2.0

1. Corrected the multi-tab warning to appear at the appropriate times.

(Requested by: Sue Will, IASC Special Education Cooperative #58710)

 

System

1. Ensured that the sharing/transfer page loads as anticipated.

(Requested by: Dawn Kullot, Hiawatha Valley Education District #58526)

On Saturday, January 6th, 2024, an update will be posted to all Minnesota SpEd Forms sites. The update will include the changes listed below:

IEP

1. Cycle (2 week) has been added to the available frequency dropdown options on Services pages.

(Requested by: Jami Reinitz, Cologne Academy #DE-4544)

2. A message has been added to the IEP validation page to show that ESY is checked, but no service is selected.

(Requested by: Karen Polyard, Hiawatha Valley Ed District #53303)

IFSP

1. Added the criteria and procedures statement from the Child and family outcomes page of the IFSP to the IFSP Periodic review form.

(Requested by: Krystal DeGraw, Richfield Public Schools #57622)

MA

1. An option for parents to enter the MHCP number when electronically signing the Consent to share data form has been added.

(Requested by: Natasha Pillay, Excell Academy for Higher Learning #57809)

2. New columns have been added to the 271 import for birthdate, start and end eligibility dates.

(Requested by: MA Forms advisory committee #DE-4366/#DE-4367)

3. The Create/edit claim transmission will allow claims up to the student’s 22nd birthday to be sent.

(Requested by: SpEd Forms #DE-4586)

4. Version 1 of the student’s MA Forms is no longer available.  If you are still using version 1, this does not require that you do anything. Providers still using v1 accessing student MA Forms will automatically be directed to the v2 pages. This change only applies to MA Forms.

ER

1. Added the Clinical Assessment of Pragmatics (CAPs) and the Language Use Inventory (LUI) to the list of SpEd Tests found under “communication.” 

(Requested by: Emma Christenson, Fergus Falls Area Special Education Cooperative #58516)

Other forms and logs

1. Validation was added to ensure that the MARSS end date is after the start date on the Enrollment form.

(Requested by:  Claire Lightfoot, Jordan Public Schools #57757)

2. The student’s phone number has been added to the Special Education data sheet.

(Requested by: Ashley Hummel, Mid-State Education District #53968)

4. Spanish, Hmong and Somali translation options have been added for the Notice of Agreement that a 3 Year Reevaluation is Not Needed form.

(Requested by: Elizabeth Myklebust, Bloomington Public Schools #57942)

Reports

1. New “Bulk enrollment records closer” and “bulk enrollment records remover” tools have been created and added under Super admin reports. These tools will allow the closing and removal of enrollment records that came in without ending dates or were imported in error. 

(Requested by: SpEd Forms #DE-4479/DE-4484)

2.0

1. A clear button has been added to the v2 Notice of a Team meeting form.

(Requested by: Julia Salzman, Rochester Public Schools #58298)

2. IEP Services page 1 and 2 quick links have been added to the SpEd Dashboard.

(Requested by: Christina Katter, Elk River Area Schools #57666)

3. The attendance entry page and IEP Additional Information page have been converted to v2.

(Requested by: SpEd Forms #DE-4629/#DE-4394)

System

1. The admin educators screen has been updated to show the educator’s last sign-in date.

(Requested by: SpEd Forms #DE-4607)

2. Those with building administrator accounts can now have multiple buildings assigned. An extended permission, “Allow multiple buildings,” has been added and will allow you to select those buildings on the educator’s setup page. This option is only available in version 2.0. 

A short YouTube tutorial has been created to explain how this new feature works: