Category Archives: Fixes

On Saturday, December 2nd, 2023, an update will be posted to all Minnesota SpEd Forms sites. The update will include the changes listed below:

IEP
1.  Made a wording change to the description of Alternate ACCESS on the assessments page 1.

(Requested by: Katie Wilder, Mounds View Public Schools #58049)

MA

1. Added a label to identify whether the provider is a PCA or QP on the PCA evaluation form.

(Requested by: Emma Christenson, Fergus Falls Area Special Education Cooperative #57522)

2. A delete button with confirmation has been added to the PCA plan’s ADL rows.

(Requested by: SpEd Forms #DE-4477)

3. An icon has been added to the right of the date on the PCA evaluation form that will include guidance with details of the last finalized evaluation.

(Requested by: Kari Saarloos, Anoka-Hennepin School District #DE-4518)

4. The time study labels have been updated to Total daily occurrences and Total daily minutes.

(Requested by: Emma Christenson, Fergus Falls Area Special Education Cooperative #53572)

5. The Individual Treatment Plan (ITP) form will now have the ability to be finalized.

(Requested by: Krista Moore, Rochester Public Schools #DE-4428)

6. Made a change only to allow those with CTSS extended permissions in their Educator setup to show “view log” and “edit log” links on the create/edit claim transmission results page.

(Requested by: SpEd Forms #DE-4517)

7. Version 1 of the student’s MA Forms will no longer be available after the January update.  If you are still using version 1, this does not require that you do anything. Providers accessing student MA Forms will automatically be viewing v2.

Other forms and logs

1. Language regarding notification has been removed from the Behavior Support Plan (BSP).

(Requested by: Terri Cairns, Rosemount-Apple Valley-Eagan Public Schools #58118)

Reports

1. Made a change to sort the PCA provider list by active and inactive and then by name. 

(Requested by: Emma Christenson, Fergus Falls Area Special Education Cooperative #57424)

2. A new admin quick report titled, ”Finalized IEP historical data has been added. 

(Requested by: Bill Underwood, Anoka-Hennepin School District #58042)

3. A second admin quick report named  “Eval Part B PWN due dates in the last year” was also added. 

(Requested by: Amanda Leal, South Washington County Schools #58245)

4. A Denial received column has been added to the “Students with private insurance” MA quick report.

(Requested by: Emma Christenson, Fergus Falls Area Special Education Cooperative #58094)

2.0

1. A custom assessment selector was added to the Evaluation/Reevaluation Plan Prior Written Notice form to allow multiple assessments to be selected.

(Requested by: Kandice Voigt, Benton Stearns Education Programs #58059)

2. Multi-tab warning alerts have been added to v2.

(Requested by: SpEd Forms #DE-4457)

System

1. Made a change to increase the file upload limit for .dat and .txt files to accommodate DHS 835 X12 settle-up files.

(Requested by: SpEd Forms #DE-4519)

2. Added new admin preferences for the Individual Treatment Plan (ITP) and Diagnostic Assessment (DA) forms.

(Requested by: SpEd Forms #DE-4429)

Reminder

Version 1 of the student’s MA Forms will no longer be available after the January update.  If you are still using version 1, this does not require that you do anything. Providers accessing student MA Forms will automatically be viewing v2.

On Saturday, December 2nd, 2023, an update will be posted to all Minnesota SpEd Forms sites. The update will include the fixes listed below:

IEP
1. Made a change to the IEP validation warning to display which user is not shared with the student properly. 

(Requested by: Heather Guzik, St. Croix River Education District #58156)

2. Made a change to the ESY services page to ensure that the para services checkbox prints the correct data.

(Requested by: Terri Cairns, Rosemount-Apple Valley-Eagan Public Schools #58244)

3. The plan manager field has been removed from the ESY Services and Positive Behavior Support Plan (PBSP) forms within the finalized IEP. 

(Requested by: Jennifer Krueger, Roseville Schools #58224)

4. In the list of finalized plans found on the Progress report page, IEPs finalized as “draft” are now labed as such. 

(Requested by: Marla Pierskalla, St. Cloud Public Schools, #58241)

5. Made a change to increase the text limit for IEP Spanish assessment page 1, reading, writing, listening and speaking text areas.

(Requested by: Katie Wilder, Mounds View Public Schools #58121)

6. Made a change to the IEP services pages 1 and 2 to correctly display the calculated minutes when the page is saved. 

(Requested by: SpEd Forms #DE-4520)

504

1 Made a change to ensure that the 504 plan – Monitoring of medications field saves as expected when more than 250 characters are entered.

(Requested by: Carter Squires, SWWC Service Cooperatives #58395)

MA

1. Made a change to the MA searchable report “Providers without services” to ensure the report checks service start and end dates. 

(Requested by: Tara Goebel, South Washington County Schools #58050)

2. Updated the MA quick links to ensure the PCA plans link takes you to the new working PCA plan form.

(Requested by: Emma Christenson, Fergus Falls Area Special Education Cooperative #58310)

3. Updated the 835 Import process to be able to handle much larger import files.

(Requested by: Sue Peterson, Rosemount-Apple Valley-Eagan Public Schools #58215)

Other forms and logs

1. Made a change to ensure the Use of Restrictive Procedures: Physical Holding form prints accurately.

(Requested by: Jennifer Davie, Eastern Carver County Schools #58234)

2.0

1. Made a change to ensure the IEP Services pages load as expected. 

(Requested by: Paula Turnquist, New London-Spicer School District #24902)

2. Made a fix to ensure the evaluation report page break function inserts as expected.

(Requested by:  Shannon Proulx, Esko School District #57904)

3. Made a change to convert PLAAFP and Least restrictive environment (LRE) text editors to a full rich text editor.

(Requested by: Kim Wakal, Burnsville Public School District #58243)

System

1. Made a change to ensure the sharing/transfer page works as anticipated.

(Requested by: Bill Underwood, Anoka-Hennepin School District #58125)

On Saturday, November 4th, 2023, an update will be posted to all Minnesota SpEd Forms sites. The update will include the fixes listed below:

 

IEP
1. Made a change to allow navigation to goals in other languages in v2.
(Requested by: Heather Bergstrom, Independent School District 192 #57700)
2. Made a change to ensure the save warning displays when navigating between goals.
(Requested by: Carole Pankow, St. Paul Public Schools #57714)
3. The ESY checkbox has been added to the IEP goal objectives.
(Requested by: Katie Wilder, Mounds View Public Schools #57696)
4. Made a change to ensure the preference to show the special transportation statement printed as well as the transportation explanation if entered.
(Requested by: Angela Drange, White Bear Lake Area School District #57768)
5. Service page 2 paraprofessional text areas have been fixed to show as expected on the print page.
(Requested by: Shannon Ritt, Richfield Public Schools #57815)
6. Made a change to the Goals section of the IEP to ensure data displays when measuring goals and objectives.
(Requested by: Kim Huether, Brainerd School District #57817)
7. Made a change to ensure the IEP validates properly.
(Requested by: Katie Wilder, Mounds View Public Schools #57886)

 

MA
1. Made a change to ensure evaluation notes are included when duplicating an evaluation activity log.
(Requested by: Tara Goebel, South Washington County Schools #57795)
2. Made a change to ensure CTSS activity logs do not display in a student’s History folder when the Admin organizational preference “Show MA logs in History” is turned off.
(Requested by: Cori Weems, Cannon Valley Special Education Cooperative #57963)

 

IFSP
1. Made a fix to ensure the IFSP Stand-alone periodic review form saves correctly.
(Requested by: Jennifer Krueger, Roseville Schools, #57958

 

OTHER FORMS AND LOGS

1. Updated the signature section of the Medical documentation: AD/HD form.
(Requested by: Angie Augedahl, Hiawatha Valley Education #52470)

 

Reports
1. Fixed MA searchable report “Service minutes and group.”
(Requested by: Kris Jurgensen, Goodhue County Education District #57859)

 

2.0
1. Made a change to allow the v2 special transportation text to display properly.
(Requested by: Cari Grenier, Freshwater Education District #57646)
2. Made a fix to the v2 IEP finalization page to link to the correct page.
(Requested by: Bill Underwood, Anoka-Hennepin School District #57664)

 

System
1. Made a change to allow providers to display in the team selector list.
(Requested by: Dani Langowski, Twin Cities Academy #57670)
2. Made a change to ensure MA provider roles were not able to designate medical history.
(Requested by: Catherine O’Reilly, Wayzata Public Schools #57732)

 

On Saturday, November 4th, 2023, an update will be posted to all Minnesota SpEd Forms sites. The update will include the changes listed below:

 

MA
1. Made a change to first display the cell phone and then the work phone on the PCA plan if no home phone is entered.
(Requested by: Emma Christenson, Fergus Falls Area Special Education Cooperative #DE-4372)
2. The new Centers for Medicaid ICD10 code changes have been applied. Running the “Students with inactive ICD10 codes” will find any codes that are no longer billable.
(Requested by: SpEd Forms #DE-4474)

Other forms and logs
1. A validation check has been added to the use of restrictive procedures: physical holding form and use of restrictive procedures: seclusion form, requiring a start and end time before finalization.
(Requested by: SpEd Forms #DE-4382 and #DE-4376)

Reports
1. A new review function has been added to the Graduate senior report page to show graduation history.
(Requested by: SpEd Forms #DE-4369)
2. An editable “Informed effective date” has been included on the results page of the Student claims report.
(Requested by: Jennie Sorenson, Mounds View Public Schools #56737)

2.0
1. Student ID has been added to the SpEd dashboard status icon.
(Requested by: SpEd Forms #DE-4463)
2. The switch students button has been added to the v2 IEP goals page.
(Requested by: SpEd Forms #DE-4385)

System
1. The SpEd dashboard has been updated to show active but not Special Education students when “Hide inactive students” is unchecked.
(Requested by: SpEd Forms #DE-4383)
2. When the student’s SEES code is set to 98: Junk/Duplicate record and saved, the system will deselect the ‘active’ checkbox.
(Requested by: SpEd Forms #DE-4386)

On Saturday, November 4th, 2023, an update will be posted to all Wisconsin SpEd Forms sites. The update will include the changes listed below:

2.0
1. Documenting Educational Services Provided During A Disciplinary Removal That Do NOT Constitute a Change in Placement form has been converted to v2.
(Requested by: SpEd Forms #DE-4390)
2. Manifestation Determination Review (I-12) has been converted to v2.
(Requested by: SpEd Forms #DE-4391)

On Saturday, November 4th, 2023, an update will be posted to all Wisconsin SpEd Forms sites. This update includes the following fixes:

 

2.0

1. Made a change to v2 to show the “Deactivate this educator” checkbox.

(Dorothy Eckblad, Goodhue County Education District #57631)
2. Made a change to the I-4.4A. Supplementary Aids and Services form to allow more than one goal and need to be saved in v2.

(Requested by: Lauren Miller, Superior School District #57802)

3. Made a fix to the v2 IEP finalization page to link to the intended page correctly.

(Requested by: Bill Underwood, Anoka-Hennepin School District #57664)

On Saturday, October 7th, 2023, an update will be posted to all Minnesota SpEd Forms sites. The update will include the fixes listed below:

IEP

1. Updated the ability to save the Number sessions and Session length within the IEP goals section of the ESY Services form. 

(Requested by: Rieger Viche, Duluth Public Schools #56710)

2. Updated Part C Prior Written Notices to print on fewer pages. 

(Requested by: Karrie Taylor, Park Rapids ISD #56797)

3. A change was made to allow more than 250 characters in the service list child dropdown.

(Requested by: Jennifer Krueger, Roseville Schools #57238 )

4. A link on IEP goals page has been fixed.

(Requested by: Sheri Willrodt, Austin Public Schools #57283)

On Saturday, October 7th, 2023, an update will be posted to all Minnesota SpEd Forms sites. The update will include the changes listed below:

IEP

1. Made revisions to the language used in the Present Levels section of the IEP.

(Requested by: Katie Mikla, Hastings Public Schools #54254)

2. The accommodations, modifications and supports page of the IEP has been updated.

(Requested by: Whitney Weber, Prior Lake-Savage Area Schools #54395)

3. New dropdowns have been added to the Transition Services Page 1 form.

(Requested by: Nicolaas van Oss, North Branch Public Schools #56534)

4. Wording has been updated on the Progress Reporting -Measure Goal page.

(Requested by: Shannon Proulx, Esko School District #48764)

5. The red non-printing language “Non-child specific adult support is described in accommodations” has been removed from the IEP.

(Requested by: MN Advisory team, #DE-4257)

6. The guidance message on the Paraprofessional support section has been updated.

(Requested by: MN Advisory Team)

7. A clear button has been added to the IEP assessment page 1.

(Requested by: Christine O’Brien, Independent School District 199 #56590)

8. Added new admin district preferences for the paraprofessional section of the IEP services page. 

(Requested by: SpEd Forms #DE-4368)

9. Removed the civics assessment section from the Assessment page of the IEP.

(Requested by: Brooke Peterson, Intermediate School District 917 #57361)

ER

1. Receptive-Expressive Emergent Language Test – 4th Edition (REEL-4) has been added to the SpEd Forms test library. 

(Requested by: Karen Stay, St. Cloud Area School District #56631)

2. The following tests were also added to our available options: Bracken Basic Concept Scale, 4th Edition Receptive, Bracken School Readiness Assessment, 4th Edition, Motor Free Visual Perception Test – 4th Edition and Test of Visual Perception Skills – 4th Edition

(Requested by: SpEd Forms, #57578)

MA

1. An Individual Treatment Plan (ITP) and Diagnostic Assessment (DA) have been added to the MA Forms CTSS folder. 

(Requested by: Krista Moore, Rochester Public Schools #DE-4012/#DE-4158)

2.  Made a change only to allow those with CTSS extended permissions in their Educator setup to view CTSS documents in a student’s history folder.  

(Requested by: SpEd Forms, #DE-4203)

3. A preference has been added to “Show MHCP label on the Consent to share data.”

(Requested by: Dorothy Kerzner, Edina Public Schools #54388)

4. Created a search method by building on the PCA/QP list team selector. 

(Requested by: Marilyn Hellweg, South West Metro Intermediate District #54421)

5. Added additional drop-downs to the PCA plan.

(Requested by: Jennie Sorenson, Mounds View Public Schools #56755)

6. A change was made to allow the MA eligibility status to be updated with the DHS status codes of 71, 72 and 73. 

(Requested by: Emma Christenson, Fergus Falls Area SpEd Coop #53478)

Other forms and logs

1. Changed the Authorization for release of information form to print on fewer pages. 

(Requested by: Bill Underwood, Anoka-Hennepin School District #56604)

2. Added text boxes for email address and additional information in the organization section of the Authorization for release of information form. 

(Requested by: Shannon Ritt, Richfield Public Schools #52090)

3. A “drag and drop” function has been added to the Emergency Health/Transportation, Eval./Reeval. Plan Prior Written Notice and Early Intervention Prior Written Notice forms to enable users to easily reorder items.

(Requested by: Sarah Mittelstadt, Southern Plains Education Cooperative #51075)

(Requested by: Julia Salzman, Rochester Public Schools #51850)

4. A validation check has been added to the use of restrictive procedures: physical holding form, requiring a start and end time before finalization.

(Requested by: SpEd Forms #DE-4376)

5. Added a student strengths section to the Stand-alone Functional Behavioral Assessment.

(Requested by: Sally Wulf, Westonka Public School #52829)

Health forms

1. Text editor options have been added to the evacuation plan.

(Requested by: Kim Huether, Brainerd School District #56577)

Reports

1. Added resident district and LSID, as well as updated column headings, on the “IEP Plan Specifications – Para Service Minutes” quick report. 

(Requested by: Heather Guzik, St. Croix River Education District #52784)

2. The serving district from the enrollment dropdown list has been added to the “Attendance summary“ report.

(Requested by: Katie Roiger, Yellow Medicine East Schools #56514)

3. Added a Primary column to MA Quick reports, “Students with ICD10 Codes” and “Students with inactive CMS ICD-10 codes”.

(Requested by: SpEd Forms, #DE-4204)

4. Added Informed consent date to MA Quick report, “MA Eligible with signature and consent settings”.

(Requested by: Dellynne Monson, SWWC Service Cooperatives #56764)

5. Created a new admin quick report, “Active students with status end codes or status end dates,” for active students with a status end code or status end date set in the student setup.

(Requested by: Rieger Viche, Duluth Public Schools, #56748)

6. The plan manager dropdown has been added as one of the “Attendance Summary” report search criteria.

(Requested by: Janelle Ortiz, Sherburne and Northern Wright Special Ed. Coop, #54434)

7. Added a Billable column to MA Quick the report, “Students with ICD10 codes”.

(Requested by: Rieger Viche, Duluth Public Schools #56511)

8. “Service hours” report has been updated to exclude enrollment records without an end date.

(Requested by: SpEd Forms, #DE-4254)

9. Added an LSID column to the GenEd Quick report, “504 Plan Dates”.

(Requested by: Bill Underwood, Anoka-Hennepin School District #57067)

10. The Cooperative ID has been added to the “District remote transfer contacts (Statewide)” quick report.

(Requested by: Sarah Versteeg, Lake Agassiz Education Cooperative #53947)

11. An Eligible column has been added to the “Eval log and detail dates FYXX-XX” quick reports.

(Requested by: Marilyn Hellweg, SouthWest Metro Intermediate District #56696)

12. Grade has been added as one of the search criteria in the “View student history” report.

(Requested by: Bill Underwood, Anoka Hennepin School District #56861)

13. New “Physical holds 2023-24” and “Seclusions 2023-24” quick reports have been added. (Requested by: Gina Boots, SouthWest Metro Intermediate District #54396)

On Saturday, October 7th, 2023, an update will be posted to all Wisconsin SpEd Forms sites. The update will include the changes listed below:

IEP

1. The IEP Snapshot has been updated so that “minutes per session” has been replaced by “amount total”.

(Requested by: Lauren Miller, Superior School District, #51362)

ER

1. The Bracken Basic Concept Scale-4th Edition-Receptive, Bracken School Readiness Assessment-4th Edition, Motor Free Visual Perception Test-4th Edition, Test of Visual Perception Skills-4th Edition were added to the available SpEd Forms tests.

(Requested by: SpEd Forms)

Miscellaneous

1. Added drop down to text box on M-5 Consent to Bill Wisconsin Medicaid for Health-Related Special Education and Related Services form.

(Requested by: Lauren Miller, Superior School District #57194)

Reports

1. Added an LSID column to the GenEd Quick report, “504 Plan Dates”.

(Requested by: Bill Underwood, Anoka-Hennepin School District #57067)

2. Grade has been added as one of the search criteria in the “View student history” report.

(Requested by: Bill Underwood, Anoka-Hennepin School District #56861)

2.0

1. I-6 Interim Goal Review form has been converted to v2.

(Requested by: SpEd Forms #DE-4137)

2. Program Summary (I-4.4 A) has been converted to v2.

(Requested by: SpEd Forms #DE-4139)

3. District and school drop-downs have also been added to switch students search criteria.

(Requested by: Kori Ryan, INDIGO Education #52411)

4. An option to add folders in student history has been added.

(Requested by: Bill Underwood, Anoka-Hennepin School District #51648)

System

1. Hide inactive student checkbox has been added to the 504 dashboard.

(Requested by: Millie Pottsmith, Cambridge-Isanti Schools #54289)

2. The v2 Admin Educator setup page now includes a switch – “Reset password at next login” option that allows admins to force users to change their password upon logging in.

(Requested by: Shannon Proulx, Esko School District #49459)

3. An MFA option has been added to the educator’s profile.

(Requested by: SpEd Forms #DE-4090)

4.  An authenticator application option has been added to the educator’s profile.

(Requested by: SpEd Forms #DE-4090)

 

On Saturday, October 7th, 2023, an update will be posted to all Wisconsin SpEd Forms sites. The update will include the changes listed below:

IEP

1. The error showing on I-4 1.3 Effects of Disability, Needs form has been fixed.

(Requested by: Jeremy Ault, Escuela Verde, #57111)

Reports

1. Made a change to allow the Parent access report to grant access to parents with a single letter email domain.

(Requested by: Annette Hardt, Burnsville Public School District #57233)