Author Archives: Matt Moody

On Saturday, April 29th, 2023, an update will be posted to all Minnesota SpEd Forms sites. The update will include the changes listed below:

ER

1. KBIT-2R, KABC II NU, and Vineland-3 have all been added to the SpEd Forms test library.

(Requested by: Dustin Hinckley, Red Lake Public Schools #53673)

MA

1. Made a change to specify a bad date when the save is unsuccessful on MA logs.

(Requested by: Tara Goebel, South Washington County Schools #52825)

2. The X12 batch file will ignore blank ICD10 codes and only send the first twelve codes.

(Requested by: Dellynne Monson, SWWC Service Cooperatives #52900)

3. A filter option, “Hide over 21 services”, has been added to the Create/edit claim transmission.

(Requested by: Tara Goebel, South Washington County Schools #52650)

4. A physical QP signature line and the ability for staff to electronically sign have been added to the PCA plan.

(Requested by: Sarah Olson, Detroit Lakes Public School District #53218)

5. Made a change to ignore the N362 remark code in the 835 X12 batch file.

(Requested by: Carla Cooper, Lakeville Area Schools #42492)

504

1. Updated the parent sections on the 504 Plan and the Notice of Conference page. A section for the district’s Section 504 coordinator was also added to the Manifestation determination page.

(Requested by: Amber Schultz, Anoka-Hennepin School District #53203/#53205/53212)

Other forms and logs

1. Agency contact information has been updated at the bottom of Part B PWNs. 

(Requested by: SpEd Forms #DE-3711)

2. The clear button on the Evaluation/Reevaluation Plan PWN form now has an updated function that lets it clear both the Eval/Assessment textboxes and texts on the form and print page.

(Requested by: Katie Mikla, Hastings Public Schools, #53172)

3. The Student Acknowledgement form’s language and title were updated to match the MDE version of this form.

(Requested by: SpEd Forms Advisory Committee, #53514)

Reports
1. The Reconciliation and Total Amount paid reports have been updated to calculate the reduced federal share percentage effective for claims paid after April 1st, 2023.

(Requested by: Amy Bean, Independent School District 318 #53685)

2. Added a School column to the “Signatures” MA Forms Searchable report.

(Requested by: Wanda Lane, Brainerd School District #53469)

3. “IEPs finalized as draft” has been added to available quick reporting.

(Requested by: Bill Underwood, Anoka-Hennepin School District #52963)

4. The search functionality of the Educator Services Report has been updated with the inclusion of a new search parameter named “Active students.”

(Requested by: Marla Pierskalla, St. Cloud Area School District #53012)

5. The MDE Consent to share data has been added to the admin MA forms in PDF format.

(Requested by: Kerri Whitney, Eastern Carver County Schools #53301)

6. The finalization date/time is now available as a sorting option on the Student history report.  It will also appear in a column on the result page of the report.

(Requested by: Bill Underwood, Anoka-Hennepin School District #53394)

7. The admin Login tracking report has been updated to include sorting options.

(Requested by: SpEd Forms #DE-3775)

2.0

1. The IEP Transition Services page 1, IEP Present Levels, IEP Student Information, and Transition Services page 2 have all been converted to v2.

(Requested by: SpEd Forms #DE-3734, #DE-3733, #DE-3696, #DE-3729)

2. Made a change in v2 to allow parents to electronically sign MA Consent to share data and Parental consent forms.

(Requested by: Amy Wylde, Southern Minnesota Education Consortium #53351)

3. Updates have been made to the IEP v2 menu to display the text ‘draft,’ ‘amended,’ or ‘amended draft’ when an IEP has been finalized and falls under one of these categories.

(Requested by: Christine O’Brien, Inver Grove Heights Schools #53363)

4. The v2 IEP print menu now includes a checkbox option that allows users to select or deselect pages 1-10.

(Requested by: Lindsey Paffrath-Bice, Willmar Public Schools #53442)

5. Visual improvements were made to the Evaluation/Reevaluation Plan Prior Written Notice.

(Requested by: SpEd Forms #DE-2748)

System

1. The term “case manager” was renamed to “plan manager” within the student sharing page.

(Requested by: SpEd Forms #DE-3718)

2. A new button called “Select from SpEd Forms tests” has been added to the Eval/assessment tools page within the Educator Setup and Admin Organization Menu. This new feature enables districts to easily copy all of SpEd Forms’ ER tests into the Eval/assessment tools section.

(Requested by: SpEd Forms #48535)

3. A building column has been added to the Admin Educators search screen results.

(Requested by: Karen Stay, St. Cloud Area School District #48980)

4. If parent access has been turned on and an admin user has access to Admin educators, they will now also see Admin parents, where they can search for and update parent accounts previously created through the Parent access report.

(Requested by: SpEd Forms #DE-3687)

5. We have streamlined the printing & PDF creation processes within SpEd Forms, making the process faster. We are thrilled that these changes increase the system’s efficiency behind the scenes for you at this particularly dynamic time of year.

(Requested by: SpEd Forms #DE-3699)

6. A “Separate households” checkbox was added to the edit parents page within Student setup. When selected, forms addressed to “Dear [parent]” will generate one copy for each parent when printed or finalized. A short YouTube video was created that shows how this works:

(Requested by: Bryan Schmidt, Rochester Public Schools #52858)

Announcements

We know how busy you all are, especially as the school year comes to a close.  Out of respect for that, we will push our May update a week early and not have any updates in June.  We wish you all the best as you finalize this school year.

On Saturday, April 29th, 2023, an update will be posted to all Wisconsin SpEd Forms sites. The update will include the fixes listed below:

504

1. Made a change to the printed & finalized 504 Eligibility Determination form to ensure the page is formatted as anticipated.

(Requested by: Adrea Grocke, Shakopee Public Schools #53780)

MA Forms

1. Made a change to prevent the claim from disappearing when selecting or changing the MA setting.

(Requested by: Kari Saarloos, Anoka-Hennepin School District #53568)

On Saturday, February 4th, 2023, an update will be posted to all Minnesota SpEd Forms sites. The update will include the changes listed below:

IEP

1. Created a new goal category, with new goals and objectives, entitled: Self Awareness and Advocacy.

(Requested by: Gary Lewis, SpEd Forms #52775)

MA

1. An “Informed consent effective date” has been added to the student MA billing setup. Claims prior to this date will display a warning until the date is reached, then all claims one year prior to the date will be allowed to send.
(Requested by: Tara Goebel, South Washington County Schools #52382)
2. The PCA plan has been updated to work as all other forms. Old plans have been moved to an Archived PCA plans folder on the student’s MA Forms menu.
(Requested by: SpEd Forms #DE-3118)
3. Made a change to default the providing district to the transporting district when creating a new trip log.
(Requested by: Dellynne Monson, SWWC Service Cooperatives #52191)
4. Total students, encounters, minutes, and trips have been added to the MA total amount paid report.
(Requested by: Nicole Weiss, Moorhead Area Public Schools #52246)
5. The MDE Spanish, Hmong, and Somali translations have been added for the Consent to share data.
(Requested by: SpEd Forms #DE-3416)

Other forms and logs

1. A clear form button was added to both the Prior Written Notice/Consent and the Evaluation/Reevaluation Plan Prior Written Notice.
(Requested by: SpEd Forms #DE-3358)

MTSS
1. Updated the Evaluation, Analysis, and Plan pages in MTSS forms.
(Requested by: Bill Underwood, Anoka-Hennepin School District #52811)

Health Plans

1. Added district-specific preferences to allow the ECP and IHP to attach to finalized service plans.
(Requested by: Bill Underwood, Anoka-Hennepin School District #51880)

2. Added end dates to plans and adjusted each quick report accordingly.
(Requested by: Bill Underwood, Anoka-Hennepin School District #52340)

Reports

1. A new quick report titled “Parent access” has been added to both admin and educator quick report options.
(Requested by: SpEd Forms #DE-3429)

2. Made a change to reflect the current eligibility status on the “MA logs by provider 2022-23” MA quick report.

(Requested by: Tara Goebel, South Washington County Schools #52397)

3. Added the transporting district to the MA quick report “Transportation Checked Yes.”

(Requested by: Dellynne Monson, SWWC Service Cooperatives #52191)

4. PBSP date column has been added to the “PBSP checked on the service page” quick report.

(Requested by: Katie Roiger, Yellow Medicine East Schools #52297)

5. Added the grade and instructional setting to the “ESY students including More Data Needed” quick report.
(Requested by: Kendra Krasin, South Washington County Schools #52662)

6. A new MA Quick Report titled “Encounters by District 2021-22” was added.
(Requested by: Dellynne Monson, SWWC Service Cooperatives #52418)

7. Descriptions for the MA mailing label quick reports were updated to indicate which students are included in the results.

(Requested by: Alexa Hinz, ASEC #51771)

2.0

1. A print button was added to the Service Log page in v2.

(Requested by: Julie Przekwas, Roseau Public School District #51207)

2. The school filter has been added to the v2 MA Dashboard.

(Requested by: Catherine O’Reilly, Wayzata Public Schools #52015)

3. The SSID has been added to the COSF in v2.
(Requested by: Karrie Taylor, Park Rapids ISD #52387)

System

1. Added new admin preferences for MTSS forms.
(Requested by: SpEd Forms #DE-3415)

2. Admin users can now block teacher access to be able to send students to a new case manager. This option will allow educators to edit sharing for a student but not send the student to a new case manager. This can be found within the “Block Access to” section when modifying the permissions for a user with “SpEd Teacher” as their primary role.

(Requested by: Amy Wylde, Southern MN Ed Consortium #51979)

3. A new site preference has been added, “Hide billed indicator in MA logs for MA providers.”

(Requested by: Tara Goebel, South Washington County Schools #52466)

On Saturday, February 4th, 2023, an update will be posted to all Minnesota SpEd Forms sites. This update includes the following fixes:

IEP
1. Adjusted the progress report to ensure dates would be in descending order.
(Requested by: Katie Mikla, Hastings Public Schools #52576)

2. Updated the IEP validation page message regarding transition messages.

(Requested by: Jennifer Clausen SouthWest Metro Intermediate District #52590)

 

MA
1. Made a change in v1 to ensure ICD-10 codes attach automatically when creating a new activity log

(Requested by: Tisha Warbalow, Cloquet School District #52543)

2. Made a change to allow the version 1 evaluation logs to correctly collate the individual date and time descriptions for logs dated 1/8/23 and later.

(Requested by: Heather Murphy, North St. Paul-Maplewood-Oakdale #52532)

3. Made a change to allow for revalidation of ICD-10 codes when added and reordered after the claim has been created.

(Requested by: Tara Goebel, South Washington County Schools #52075)

4. Made a change to ensure that activity and trip logs cannot be validated or finalized with a blank ICD-10 code.
(Requested by: SpEd Forms #DE-3288)

 

Other forms and logs

1. Made a change to ensure the PWN/Consent Part B can only be finalized once per form date.

(Requested by: Lori Sandvig, Edina Public Schools #52546)

2. Made a change on the PWN/ Consent Part B to display Name and Title/Role labels properly.

(Requested by: Terri Cairns, Rosemount-Apple Valley-Eagan Public Schools #52708)

3. Made a change to ensure the printed Special Ed data sheet appears as expected.

(Requested by: Cari Grenier, Freshwater Education District #51753)

4. Made a change to ensure the appropriate educator is listed as the user to finalize the Special Education data sheet.

(Requested by: Lauren Johnson, Minnetonka Public Schools #52560)

5. Corrected the name of the downloadable progress report.
(Requested by: Nicolle Johnston Yellow Medicine East Schools #52527)

6. Fixed an issue when saving the Special Education Data Sheet.
(Requested by: Lauren Johnsen Minnetonka Public School #52554)

7. Eval PWN Consent print page has been fixed so that the signature section is printed all on one page.

Requested by: Sue Scully, Shakopee Public Schools #52513)

 

2.0

1. Made a change to the Authorization for Release of Information form to allow users to edit the fax number.

(Requested by: Joanne Karch, Edina Public Schools #52699)

 

System
1. Made a change to ensure the Admin preference to show school specific grade drop down allows users to modify student setup as needed.

(Requested by: Emma Christenson, Fergus Falls Area Special Education #52247)

2. Made a change to ensure after granting parent access, the process proceeds from queued to allow users to resend the email if needed.

(Requested by: Dorothy Kerzner, Edina Public Schools #52545)

3. Made a change to ensure the Evaluation written date found on the student setup page updates as expected when an evaluation is finalized.

(Requested by: Kelli Rayl, North St. Paul-Maplewood-Oakdale #52574)

4. Made a change to ensure users are able to add new students to SpEd Forms.

(Requested by: Crystal Torres, Annandale ISD #52518)