Author Archives: Michael Buswell

On Saturday, October 1st, 2022, an update will be posted to all Minnesota SpEd Forms sites. The update will include the changes listed below:

MA
1. The default service of duplicate PCA services has been added.
(Requested by: Dawn Peterson, Mid-State Education District #51017)
2. When an MA log is printed, it will be titled as an evaluation log when that is the type of service selected.
(Requested by: Heather Murphy, North St. Paul-Maplewood-Oakdale #50624)
3. Made a change to ensure trip logs used the 03:School setting for all claims.
(Requested by: SpEd Forms #DE-2819)

4. A dropdown has been added to the ICD-10 code setup page to allow administrators to add commonly used codes.
(Requested by: Bill Underwood, Anoka-Hennepin School District #DE-2820)
IFSP
1. Translated versions of the Part C Notice of Team Meeting have been added.
(Requested by: Kristen Hillesheim, Independent School District 199 #51086)
2. A stand-alone progress reporting form has been added to the IFSP Menu, allowing part C users to create a periodic review document before an IFSP exists within SpEd Forms.
(Requested by: Bill Underwood, Anoka-Hennepin School District #50691)
3. Made a change to the IFSP Team Members page so that the Projected Periodic Review Date no longer auto-calculates, nor does it display on the print or finalized page.
(Requested by: Courtney Fricke, Hiawatha Valley Education #50556)
4. Part C Record of a Team Meeting has been added to available forms for use.
(Requested by: Linda Kern, SWWC Service Cooperatives #50159)
Reports
1. A new MA quick report titled “Time studies” has been added that will list all active students with time studies with a start date in the last two years.
(Requested by: Tonia Czech, SpEd Forms #DE-2994)
2. A “Service date overlaps” admin report has been added.
(Requested by: Marla Pierskalla, St. Cloud Area School District #50235)
3. “IEP Goals with how progress will be monitored” has been added to both admin and educator quick reporting.
(Requested by: Heather Guzik, St. Croix River Education District #50721)
4. Updated the Service reconciliation tool to account for branch service descriptions.
(Requested by: Marla Pierskalla, St. Cloud Area School District #50589)
5. 2022-23 versions of SpEd, GenEd, and MA quick reports have been created and added.
(Requested by: SpEd Forms #DE-2875)
6. Secondary disability has been added to the Combined Report.
(Requested by: Karrie Taylor, Park Rapids ISD #50546)
7. School has been added to the Services Report.
(Requested by: Michelle Cuka, Eastern Carver County Schools #49505)
8. Claims in error, Claims that denied, Students that gained eligibility and Students that lost eligibility reports were moved to the Admin MA quick report menu.
(Requested by: SpEd Forms #DE-2835)
9. “Assessment Tracking – includes inactive students” quick report was added for use.
(Requested by: Bryan Schmidt, Rochester Public Schools #51225)

Other forms and logs
1. If the District representative field is left blank on the Notice of Team Meeting, it will not print.
(Requested by: Kelli Byrnes, SpEd Forms #DE-3009)
2. Completed assessments on the Assessment Tracker will drop off after 90 days.
(Requested by: Marla Pierskalla, St. Cloud Area School District #51010)
3. The student’s local student ID number (LSID) has been added to the Emergency Health/Transportation Information form.
(Requested by: Lynne Rau, Eden Prairie ISD #50841)
4. Authorization for Release of Information printed form’s font, data, and formatting have been updated to be consistent with the actual form.
(Requested by: Andrea Lucas, SpEd Forms #DE-2850)
5. A Select/Deselect all option was added to the days of the week section on the Emergency Health/Transportation Information form.
(Requested by: Alisa Anderson, Lakeville Area Schools #50735)

MTSS
1. A finalize button was added to the MTSS Notice of Team Meeting.
(Requested by: SpEd Forms #DE-2959)
2. Admin preferences were added to turn on/off MTSS Script and MTSS Review File.
(Requested by: SpEd Forms #DE-2934)
3. A global area, including Teacher request for assistance, Notice of team meeting and Problem identification screening summary, was created under MTSS forms.
(Requested by: Diane McCarron #DE-2936)

2.0
1. The Communication Log has been updated to default to show logs within one year.
(Requested by: SpEd Forms #DE-2996)
2. The Prior Written Notice/Consent Part B has been combined into one page.
(Requested by: SpEd Forms #DE-2951)
3. The “Student has appointed guardian/conservator” checkbox and the student’s plan manager were both added to the student setup page in v2.0.
(Requested by: SpEd Forms #DE-2958/#DE-2956)
4. A clear button was added to the ECSE Child outcomes summary form in v2.0.
(Requested by: SpEd Forms #DE-2933)
5. Minor issues on the Notice of Team meeting have been fixed for a cleaner form look.
(Requested by: SpEd Forms #DE-2922)
6. Made a change to ensure appropriate staff is displayed on the Global Team Member list.
(Requested by: Bill Underwood, Anoka-Hennepin Schools #50895)
7. MTSS dashboard and Health dashboard were added as default landing page options.
(Requested by: Bill Underwood, Anoka-Hennepin School District #50689)
8. Notice of transfer of parent rights, IFSP Part C Services, Form letters, Conciliation Conference Memorandum, parent information sections, Enrollment and Enrollment Details pages, Notice of Proposed Screening: IDEA Part B, Shared Activity/Service log, have all been converted to V2.
(Requested by: SpEd Forms, #DE-2950, #DE-2941, #DE-2909, #DE-2931, #DE-2874, #DE-2822, #DE-2859, #DE-2770)

System
1. The ability to add evacuation plans and an associated admin preference has been added.
(Requested by: SpEd Forms #DE-2940)
2. Users will now receive an email when a remote record is sent to them for pick up. They must have a valid email address in their profile.
(Requested by: SpEd Forms #DE-2938)
3. Modified the Admin reporting tool “Graduate Seniors” to ensure that if the district has a pre-selected plan manager to send exited students to, these inactivated students also follow that process.
(Requested by: Katie Wilder, Mounds View Public Schools #50367)
4. Updated drop downs to work consistently throughout all forms.
(Requested by: SpEd Forms #DE-2834)
5. Special transportation has been renamed to transportation.
(Requested by: Lisa Backer, SpEd Forms #50647)
6. A new admin organizational preference titled “Show Present Levels above each goal” was added.
(Requested by: Bill Underwood, Anoka-Hennepin School District #49843)
7. 2022/2023 superintendent information has been updated per MDE to pull into the Student Acknowledgement and Tuition Agreement form appropriately.
(Requested by: SpEd Forms #51124)

Announcements
• To further protect you and your data, we will no longer allow Microsoft Office documents, including Word and Excel documents, to be uploaded to a student’s history or in a support request. Office documents can contain macros that can spread viruses and other malware. We took this step to prevent the spread of viruses and malware and protect you and all our customers.

• If there was a training session you had hoped to attend but could not, the recordings from each are all uploaded to our YouTube channel. Feel free to use these in your district as you wish. Our YouTube channel is here:
https://www.youtube.com/channel/UC5bZKh1G4uL15Nud9Mg0udw

On Saturday, October 1st, 2022, an update will be posted to all Minnesota SpEd Forms sites. This update includes the following fixes:

IEP
1. Made a change to ensure all services on an IEP were considered active for them to appear on the printed and finalized document.
(Requested by: Heather Guzik, St. Croix River Ed District #51292)
2. Made a change to allow a service start date to be the same day as the service plan meeting date.
(Requested by: Megan Endresen, Columbia Heights Schools #50992)
3. Made a change to the Accommodations, modifications and supports page to ensure the page restricts by plan type.
(Requested by: Sara Pratt, Northfield Public Schools #50852)
4. Made a change to ensure the current goals and objectives indicated as ESY appear on the ESY services page and that the page will not finalize without a goal displayed.
(Requested by: Megan Heller, Southern Plains Ed Coop #50805)
5. Corrected an error on the IEP Transition page 1.
(Requested by: Katie Wilder, Mounds View Public Schools #50892)

IFSP
1. Made some adjustments to IFSP validation to ensure the process navigates as anticipated.
(Requested by: Lori Dierks, West Central Ed District #50897)
2. Made a change to eliminate a date error when validating a service plan.
(Requested by: Bryan Schmidt, Rochester Public Schools #50916)
3. Make a change to ensure the meeting date appears in the dropdown when selecting a plan to report progress if there is no written date in the student’s plan.
(Requested by: (Lindsey Pellaton, Meeker and Wright Special Education Cooperative #50863)

MA
1. Made a change on the care plan to allow it to finalize correctly.
(Requested by: Patty Geary, Fairbault Public Schools #51162)
2. Eliminated a future date error displaying on v1.0 MA logs.
(Requested by: Patricia Sullivan, Moorhead Area Public Schools #51072)
3. Made a change to allow students with no logs to display on the provider’s MA dashboard.
(Requested by: Lauren Henderson, Monticello Public Schools #50867)
4. Eliminated an error for telehealth claims on the 837P create/edit claim transmission results page.
(Requested by: Dellynne Monson, SWWC Service Cooperative #50806)

504
1. Made a change to allow the 504 Manifestation Determination form to open correctly.
(Requested by: Terri Cairns, Rosemount-Apple Valley-Eagan Public Schools #50779)

Other forms and logs
1. Made a change to ensure the addresses added to the Emergency health/transportation form maintain the proper order.
(Requested by: Denise Halter, St. Michael-Albertville Public Schools #51184)
2. Made a change to allow the service log to print the initial results.
(Requested by: Brittany Thomforde, Minnesota State Academies #51131)
3. Made a change to ensure the correct student age is displayed on the Emergency health/transportation information form.
(Requested by: Katie Mikla, Hastings Public Schools #51053)
4. A typo on the Manifestation Determination form was corrected.
(Requested by: Erin Hoffman, SWWC Service Cooperatives #50958)
5. Made a change to ensure the user selected for the Procedural Safeguards section the PWN, when selected from the user’s Team member list, inserts to all appropriate fields.
(Requested by: Jodi Bresnahan, Bloomington Public #50878)
6. Made a change to ensure forms will finalize without returning an error message.
(Requested by: Marcy Ager, Bloomington Public Schools #50616)
7. Adjusted the time fields on the Emergency health/transportation information form to ensure they display and print appropriately.
(Requested by: Lynne Rau, Eden Prairie ISD, #50765)

Reports
1. Updated the Assessment Tracking quick report to allow the report to run as intended.
(Requested by: Bryan Schmidt, Rochester Public Schools #51145)
2. Made a change to the Service hours report to decrease the likelihood of getting no results.
(Requested by: Karen Stay, St. Cloud Area Schools #50734)

System
1. Corrected an issue with the “ignore validation for interim IEPs” system preference.
(Requested by: Jennie Sorenson, Mounds View Public #51096)
2. Corrected an issue with deleting deactivated educators.
(Requested by: Karen Stay, St. Cloud Area School District #51054)
3. Changed the formatting of the State Aid category dropdown to ensure it will save the information entered.
(Requested by: Renee Hartman, New Prague Area Schools #50843)
4. Corrected an issue with educator permissions when adding new students
(Requested by: Kim Huether, Brainerd Public Schools #50719)
5. Made a change to the navigation from an Admin students search to a student’s setup page.
(Requested by: Katie Wilder, Mounds View Public Schools #50710)

2.0
1. Made a change to allow users to select codes 9998 & 9999 (Non-MN codes) as the resident district appropriately in v2.0.
(Requested by: Amy Wylde, Southern MN Ed Consortium #51230)
2. Corrected formatting issues on the Notice of Team Meeting in v2.0.
(Requested by: Elizabeth Loyevskiy Elk River Area Schools #51036)
3. Made a change to in navigation from the Eval consent back to the Eval/Reeval Plan PWN.
(Requested by: Bess Bauman, New Discoveries Montessori #50761)
4. A change was made to allow access to the PWN in other languages.
(Requested by: Jodi Bresnahan, Bloomington Public Schools #50880)
5. Updated programming to remove inconsistencies using the add team member tool.
(Requested by: Becky Wachter McNichols, Monticello Public Schools #50810)
6. Made a change to allow the ICD-10 codes to be validated and attached properly to the v2.0 MA trip logs.
(Requested by: Kyra Berggren, Hopkins Public Schools #50725)

On Saturday, October 1st 2022, an update will be posted to all Wisconsin SpEd Forms sites. This update includes the following changes:

IEP
1. Consent page has been removed from the Determination and Notice of Placement P-2 print page.

(Requested by: Lauren Miller, Superior School District #51219)
ER Forms
1. Removed the preference to show the SpEd Forms criteria on the evaluation report.

(Requested by: Diane McCarron, SpEd Forms #DE-2965)

Other Forms
1. When the Positive Behavior Support Plan is turned off in preferences it will no longer appear in the student form menu.

(Requested by: Ndieli Wisdom, SpEd Forms #DE-2830)
2. A Select/Deselect all option was added to the days of the week section on the Emergency health/transportation information form.

(Requested by: Alisa Anderson, Lakeville Area Schools #50735)
3. Authorization for release of information print layout has been updated to be more consistent.

(Requested by: Andrea Lucas, SpEd Forms #DE-2850)
4. Communication Log form will display 1 calendar year by default.

(Requested by: Jodi Bresnahan, Bloomington Public Schools #51006)
5. We recommend that mobile iOS users access SpEd Forms using Chrome in order to be able to press and hold a PDF in History to open the full document in a new tab.

(Requested by: Bill Underwood, Anoka-Hennepin Schools #51305)

Reports
1.  If no students are found on the Admin Student sharing report, results page will display “0 students found”.

(Requested by: Kelli Byrnes, SpEd Forms #DE-2837)
2. 2022-23 versions administrator quick reports have been created..

(Requested by: SpEd Forms #DE-2888)
3. Secondary disability has been added to the Combined report.

(Requested by: Karrie Taylor, Park Rapids School District #50546)
4. Made a change to the Sharing tracking report to display updates to plan managers when made both within the Student sharing report or the Sharing/transfer pages.

(Requested by: Kim Huether, Brainerd Schools #51058)

2.0
1. Adding a form letter on the student menu has been converted to V2.

(Requested by: Michael Buswell, SpEd Forms #DE-2909)
2. Plan manager as a non-editable text field from the student sharing menu, Status end (exit reason) and Status end date were moved to the top section of the student setup in v2.0.

(Requested by: Mark Oehrlein, SpEd Forms #DE-2956)

System
1. On all forms used in v2.0 moved the team contact selection icon to the right of the label.
(Requested by: Michael Buswell, SpEd Forms #DE-2831)
2. Parent information section has been updated to fit the current v2.0 layout.

(Requested by: Michael Buswell, SpEd Forms #DE-2874)
3. Users can now receive an email to notify them when they have a new record that is ready for pickup.

(Requested by: Kelli Byrnes, SpEd Forms #DE-2938)
4. Green and red color that appeared on the border of validated fields was removed.

(Requested by: Mark Oehrlein, SpEd Forms #DE-2975)
5. The term “pickup” that appears when doing a remote transfer and the email you receive has been changed to “pick up” as in Student pick up.

(Requested by: Kelli Byrnes, SpEd Forms #DE-3008)

Announcements

To further protect you and your data, we will no longer allow Microsoft Office documents, including Word and Excel documents, to be uploaded to a student’s history or in a support request.  Office documents can contain macros that can spread viruses and other malware.  We took this step to prevent the spread of viruses and malware and protect you and all our customers.

The back to school free fall trainings have been added to our YouTube site.

On Saturday, October 1st 2022, an update will be posted to all Wisconsin SpEd Forms sites. The update will include the fixes listed below:

IEP
1. Made a change to ensure only selected IEP pages print.
(Requested by: Lauren Miller, Superior Schools #51219)

ERs
1. Spelling error on the ER-2-A, ER-2-B, and ER-2-C  has been corrected.
(Requested by: Diane McCarron, SpEd Forms #DE-3030)

Other Forms
1. Made a change to ensure the correct student age is displayed on the Emergency health/transportation information form.
(Requested by: Katie Mikla, Hastings Public Schools #51053)
Setup
1. Made a change to the navigation from an Admin students search to a student’s setup page.
(Requested by: Katie Wilder, Mounds View Public Schools #50710)

Educators
1. Updated teacher access to allow educators to add students when allowed access to do so.
(Requested by: Kim Huether, Brainerd Public Schools #50719)
2. Made a change to ensure appropriate users are displayed on the global team member list in version 2.0.
(Requested by: Bill Underwood, Anoka-Hennepin Schools #50895)

Reports
1. Start of year records opener bread crumb has been corrected from “End of year..” to “Start of year..”.
(Requested by: Mark Oehrlein, SpEd Forms #DE-2868)

Good afternoon educators! We hope your school year is off to a great start. SpEd Forms will be attending various fall conferences, and we’d love for you to stop by our booth. You can find the listing of those, along with all of our upcoming training and Thursdays at Three sessions on our support page here:

Fall conferences

If you’re attending one of these conferences, please say hello. (We’ve also been told that we have the best pens so get one for yourself and let us know if you agree!)

Welcome back to school educators! We wanted to remind you of our remaining back-to-school training sessions this fall. All are held online and are completely free of charge. The dates and registration form can be found on our website here:

Trainings and events

If there was a training session that you had hoped to attend but were not able to, the recordings from each are all uploaded to our YouTube channel. Feel free to use these in your district as you get your teachers up and running. 

SpEd Forms YouTube channel

Lastly, if this email was sent to you and you’d also like to hear from us, join our email list. 

Sign up here!

On Saturday, August 13th 2022, an update will be posted to all Minnesota SpEd Forms sites. The update will include the fixes listed below:

IEP
1. Made a change to ensure amended IEPs validate & finalize as expected when the Agreement to Amend form has been turned off in admin preferences.
(Requested by: Carole Pankow, So. St. Paul Public Schools #50645)
2. Corrected an issue allowing the IEP Amendment date to be saved.
(Requested by: Katie Wilder, Mounds View Public #50482)

MA
1. Made a change to the v1.0 MA logs so that the ICD10 code will validate correctly.
(Requested by: Sheila Kent, White Bear Lake Area School District #50452)
2. A change was made to allow the 835 X12 import to update claims properly.
(Requested by: Dellynne Monson, SWWC Service Cooperatives #50441)
3. A change was made to allow the finalization of a corresponding trip log created from a finalized PCA log.
(Requested by: Catherine O’Reilly, Wayzata Public Schools #50463)

Other Forms and Logs
1. Made a correction to a dropdown on the Eval/Reeval Plan Prior Written Notice.
(Requested by: Bill Underwood, Anoka-Hennepin Schools #50569)
2. Made a change to allow the Early Intervention PWN: Screening page to be finalized.
(Requested by: Sarah Wigness, Hopkins Public Schools #49284)

Reports
1. Made a change to the MA quick report “Consent Tracking” to ensure it returns data correctly.
(Requested by Cindy Koziolek, MN State Academies #50602)
2. Made a change to how the Admin Combined report navigates when needing to search again.
(Requested by: Amy Wylde, Southern MN Education Consortium #50510)
3. Adjusted the Admin report student sharing to display filter options correctly.
(Requested by: Jennie Sorenson, Mounds View Public Schools #50525)
4. Fixed display to the correct number of students affected when reviewing past grade rollovers.
(Requested by: Denise Halter, St. Michael-Albertville Public Schools #50512)
5. Made a change to allow the Claims in error report to run successfully.
(Requested by: Karen Stay, St Cloud Area School District #DE-2757)

System
1. Ensured that forms removed in preferences no longer appear in the Go to drop down.
(Requested by: Katie Wilder, Mounds View Public Schools #50503)
2. Made a change to the birthdate warnings appearing for select students.
(Requested by: Krystal DeGraw, Brooklyn Center Community Schools #50483)
3. Made a change to allow older service plans to display in history properly.
(Requested by: Kim Huether, Brainerd School District #50517)
4. Medical box in student history can now be checked properly by admins with the MA permission turned on.
(Requested by: Catherine O’Reilly, Wayzata Public Schools #50488)

2.0
1. Made a change to allow the v2.0 PCA care plan to save without any errors.
(Requested by: Denise Flynn, Zumbro Education District #50520)
2. Made a change to allow admin in v2.0 to navigate to student setup pages when the preference to only allow plan managers access to that page.
(Requested by: Kateri Kormann, Litchfield Public Schools #50506)

On Saturday, August 13th 2022, an update will be posted to all Minnesota SpEd Forms sites. This update includes the following changes:

IEP
1. If a user has turned off the BSP, BIP or PBSP in admin preferences, it will be completely removed from the IEP print/finalize selection list.
(Requested by: Bill Underwood, Anoka-Hennepin School District #50417)

MA
1. The average daily minutes from finalized time studies will display on PCA logs within the start and end dates when the documentation method of time study is selected.
(Requested by: Tara Goebel, South Washington County Schools #DE-2824)
2. A new district preference has been added, “Use ICD10 codes not assigned to a specific service on all MA logs.” Before turning this preference on please contact SpEd Forms.
(Requested by: Bill Underwood, Anoka-Hennepin School District #50532)
3. 837P results page will display the charge from the AUC fax cover page.
(Requested by: Wanda Lane, Brainerd School District #50438)
4. Removed the telemedicine and telephonic default services.
(Requested by: SpEd Forms #DE-2813)
5. Made a change to only show data files on the import eligibility menu.
(Requested by: SpEd Forms #DE-2808)
6. An MA dashboard filter to show all students in which “I have MA access” has been added.
(Requested by: Kathleen Schultz, Waconia Public Schools #49914)
7. An asterisk will be placed on the “B*” indicator if not all of the log lines on the log have been billed in v2.0. Hovering over the “B*” will let you know how many of the total lines were billed.
(Requested by: Lauren Henderson, Monticello Public Schools #50195)
ISP
1. Updated wording on finalization to properly reflect an ISP.
(Requested by: Katie Wilder, Mounds View Public Schools #50493)
Reports
1. Meeting date has been added to the “No finalized progress report in last year” quick report.
(Requested by: Michelle Cuka, Eastern Carver County Schools #50243)
2. A Three Year Eval Not Needed column was added to the “Finalization Checklist” quick report.
(Requested by: Wendy Van Batavia, Midwest Special Ed Coop #50248)
3. The grade has been added to the “Students without enrollment records 2021-22” quick report.
(Requested by: Katie Roiger, Yellow Medicine East Schools #50285)
4. Created “Seclusion report” to replace the no longer valid “Seclusion Cut Paste To MDE Spreadsheet” quick report.
(Requested by: MN SpEd Forms Advisory Committee #49387)
5. The attendance summary report and attendance detail report both should display zero for direct and indirect minutes when the MARSS special ed eval status is 2 for grade level EC students.
(Requested by: Dawn Peterson, Mid-State Ed District #50034)
6. A new admin GenEd report titled “Pending enrollment records” has been added.
(Requested by: SpEd Forms, #DE-2621)
7. Additional columns and services were added to the “MA – Service detail” quick report.
(Requested by: Shannon Proulx, Esko School District #49740)

2.0
1. 504 dashboard was added to the default landing page options under Educator profile in v2.0.
(Requested by: Jennie Sorenson, Mounds View Public Schools #49108)
2. IFSP – Student Information, Confirmation of Conciliation Conference, Communication Log, Emergency Health/Transportation Information, Due Process Hearing Request, Manifest Determination, Communication Plan D/HH, Service Log, Student Acknowledgement and Tuition Agreement, Alternative Behavior Intervention Plan, Notice of a Team Meeting – Part B, MTSS Progress, Record of a Team Meeting, Prior Written Notice/Parental Consent – Part B, IFSP – Team Members, Student Setup, Shared Activity/Service log and Authorization for Release of Information have all converted to v2.0.
(Requested by: SpEd Forms, #DE-2816, #DE-2803, #DE-2738, #DE-2747, #DE-2768, #DE-2746, #DE-2767, #DE-2701, #DE-2737, #DE-2745, #DE-2700, #DE-2712, #DE-2692, #DE-2699, #DE-2693, #DE-2677, #DE-2773, #DE-2770, #DE-2771)

System
1. A new admin preference was added to be able to turn off printing parent information on the IEP, ISP and IFSP.
(Requested by: SpEd Forms #DE-2800)
2. The term disabled users has been renamed to deactivated users throughout the program.
(Requested by: Kelli Byrnes, SpEd Forms #DE-2717)

Announcements
To further protect you and your data, we will no longer allow Microsoft Office documents, including Word and Excel documents, to be uploaded to a student’s history or in a support request. Office documents can contain macros that can spread viruses and other malware. We took this step to prevent the spread of viruses and malware and protect you and all our customers.