WI April Fixes

On Saturday, April 1st, 2023, an update will be posted to all Wisconsin SpEd Forms sites. The update will include the fixes listed below:

IEP
1. Made a change to ensure provider-specific goals, accessed via Educator setup > Goals, maintain their category and sub-category as anticipated.
(Requested by: Amy Wylde, Southern Minnesota Education Consortium #53312)

Other forms
1. Ensured the Eligibility Determination form could be accessed by users in version 2.0.
(Requested by: Sandy Strand, Prescott School District #53288)
2. Made a change to ensure the Relationship to [student] drop down ID & name appear as anticipated for Super Admin users within the Communication log entry page.
(Requested by: Katie Mikla, Hastings Public Schools #53310)
3. Made a change to display the text within the 504 Notice of Conference correctly in V2.
(Requested by: Sandy Strand, Prescott School District #53423)

Reports
1. Made a change to ensure all quick reports load data as anticipated.
(Requested by: Bill Underwood, Anoka-Hennepin School District #53215)
2. Made a change to ensure Admin users could access Admin reporting, if appropriate.
(Requested by: Mary McPhee, Elk River Area Schools #53253)

MN March Updates

On Saturday, March 4th, 2023, an update will be posted to all Minnesota SpEd Forms sites. The update will include the changes listed below:

IEP
1. A delete button has been added to the Progress Report to allow for the deletion of erroneously added progress boxes. This action will be logged in the access log search.
(Requested by: SpEd Forms #DE-3515)

IFSP
1. Student’s preferred name has been added to IFSP Snapshot.
(Requested by: Kandice Voigt, Benton Stearns Education Programs #49024)

MA
1. Created a PCA evaluation form located in MA Forms.
(Requested by: SpEd Forms #DE-3473)
2. Added an MA District preference, “Use ICD10 codes not assigned to a specific service on all MA logs.”
(Requested by: SpEd Forms #DE-3438)
3. “Default all MA settings to 03: School on the student billing setup” was added as an MA district preference.
(Requested by: Tara Goebel, South Washington County Schools #DE-3474)
Other forms and logs
1. Appropriate text boxes were added to the e-signature process for the Evaluation/Reevaluation Plan Prior Written Notice.
(Requested by: Requested by: Kelli Rayl, North St. Paul-Maplewood-Oakdale #52815)
2. A finalization message has been added to the Special Education data sheet to show if the form was already finalized for that status start date.
(Requested by: SpEd Forms #DE-3520)
3. The save pop-up message on the Emergency Health/Transportation Information form has been updated to show if an invalid time was entered.
(Requested by: SpEd Forms #52763)
4. Appropriate text boxes were added to the e-signature process for the Early Intervention PWN to Start or Revise an IFSP.
(Requested by: Bill Underwood, Anoka-Hennepin School District #52384)
5. Appropriate text boxes were added to the e-signature process for the Early Intervention Prior Written Notice: Screening form.
(Requested by: Krystal DeGraw, Brooklyn Center Community Schools #51642)
6. Appropriate text boxes were added to the e-signature process for the Early Intervention Prior Written Notice: Initial Assessment and the Early Intervention Prior Written Notice: Evaluation and Assessment forms.
(Requested by: SpEd Forms #DE-3449/#DE-3448)
7. Clear form/answers buttons have been added to the pages within the ECSE Child Outcomes Summary Form.
(Requested by: SpEd Forms #DE-3435)

Reports
1. Updated the MA quick report, “Claims in error,” to add columns for the student’s school and eligibility status and show inactive students.
(Requested by: Tara Goebel, South Washington County Schools #53019)
2. Added an informed consent effective date column to the “Consent Tracking” MA quick report.
(Requested by: Nancy Grams, Marshall Public Schools #52951)
3. The student’s last name has been added to the MA “Transportation Audit” quick report.
(Requested by: Tara Goebel, South Washington County Schools #53010)
4. A column for referral source was added to the Evaluation Summary for years: 2019-2020, 2020-2021 & 2021-2022 quick reports.
(Requested by: Keri Hinnenkamp, Fridley Public Schools #52921)

2.0
1. Notice of Agreement that a 3 Year Reevaluation is Not Needed, Referral Review and Assessment Determination, Medical Documentation and the Stand-alone FBA has been converted to v2.
(Requested by: SpEd Forms #DE-3466, 3465, 3460)
2. Made a change to move the “not billable” checkbox on MA activity logs to the space right below the description text box.
(Requested by: MA Advisory group, SpEd Forms #DE-3509)
3. Made a change in Version 2 to add the “End date” of a time study in the PCA Services log.
(Requested by: MA Advisory group, SpEd Forms #DE-3472)
4. The Date label has been changed to Service date in v2 on the activity log line.
(Requested by: MA Advisory group, SpEd Forms #DE-3471)
5. Updated the Transportation category dropdown to be cleared within Student setup.
(Requested by: Shilo Morlang, Duluth Public Schools, #48412)
6. In v2, the service date will always be visible when adding a new activity to an activity log.
(Requested by: SpEd Forms, #DE-3535)

System
1. Updated the General tab under admin preferences.
(Requested by: SpEd Forms #52322)
2. The Print Font Size options in Educator Setup > Profile have been changed to points from pixels.
(Requested by: SpEd Forms #DE-3526)
3. If a student has a finalized BSP, an icon will show on the educator dashboard/student list.
(Requested by: Katie Wilder, Mounds View Public Schools #51483)
4. Updated the definition throughout the program for the student as a required IEP team member to reflect MN statue properly.
(Requested by: Amanda Lee, South Washington County Schools #52563)
5. Added a preference to force a user account, when they are using district Single Sign-On (SSO), the normal SpEd Forms login will be blocked. The user would need to log back in using the district’s SSO portal.
(Requested by: SpEd Forms #DE-3406)
6. Educators will receive a notification within SpEd Forms when a parent has electronically signed a document.
(Requested by: SpEd Forms #DE-3532)

Announcements

Daylight Saving Time begins on Sunday, March 12th. Now is a great time to ensure that your computer clocks are set to adjust for daylight saving time automatically. If they are not, this could affect your exclusive timer rights within SpEd Forms. Please give it a double check just to ensure you have no issues when we “spring ahead”!

MN March Fixes

On Saturday, March 4th, 2023, an update will be posted to all Minnesota SpEd Forms sites. This update includes the following fixes:

IEP
1. Made a change to apply the educator setup selected font size to IEP print pages.
(Requested by: Katie Mikla, Hastings Public Schools #52994)
2. Made a change to ensure the plan manager’s name appears as expected on printed Progress Reports.
(Requested by: Dorothy Eckblad, Goodhue County Education District #52993)
3. Made a change to the printed goal pages to ensure the header contains the goal number and category, as anticipated.
(Requested by: Bill Underwood, Anoka-Hennepin School District #52966)
4. Ensured the drop down containing the list of finalized service plans displays as expected on the Progress Report.
(Requested by: Shannon Proulx, Esko School District #52906)
5. Ensured the new goal entered on an IEP are numbered as expected.
(Requested by: Bill Underwood, Anoka-Hennepin School District #52941)
6. Made a change to ensure the IEP Snapshot displays Assessment data as expected when finalized automatically with the IEP.
(Requested by: Keri Hinnenkamp, Fridley Public Schools #52875)
7. In the Goals section of the IEP, “How will progress toward meeting this annual goal be measured?” box was fixed to display when printed and finalized.
(Requested by: Kim Huether, Brainerd School District #52887)
8. Fixed the IEP date on printed Progress Reports so it matches the IEP date chosen on the working form Progress Report drop down.
(Kristie Weinkauf, Pipestone Area Schools #52872)
9. Fixed finalized Progress Reports to include a form date in history.
(Requested by: Jennifer Miller, West St. Paul-Mendota Heights-Eagan Area Schools #52780)

MA
1. Fixed the Admin organization preference in v1 to hide PCA care plans when the preference “PCA care plan” is unchecked.
(Requested by: Heather Murphy, North St. Paul-Maplewood-Oakdale #52936)
2. Made a change to allow archived PCA plans to be editable.
(Requested by: Lynda Hurt, Intermediate School District 917 #52913)
3. Made a change to ensure the finalized Consent to Share Data form appears as expected.
(Requested by: Nancy Grams, Marshall Public Schools #53121)

Other forms and logs
1. Made a change to print all data entered into text areas on the ECSE COSF.
(Requested by: Patty Molden, SWWC Service Cooperatives #53011)
2. Made a change to ensure the contact information within the Procedural safeguards section of the Prior Written Notice/Consent (Part B) prints as expected.
(Requested by: Julie Emry, Rosemount-Apple Valley-Eagan Public Schools #53020)
3. Made a change to ensure the Prior Written Notice: Screening form finalizes as expected when using version 1.0.
(Requested by: Nicole Doescher-Train, Hopkins Public Schools #53014)
4. Made a change to ensure saving updates to the Special Education Data Sheet does not clear the gender field.
(Requested by: Tammy Miller, Freshwater Education District #52989)
Health Plans
1. Made a change to the Individualized health plan to exclude ICD-10 codes that have an end date before the start date of the health plan.
(Requested by: Bill Underwood, Anoka-Hennepin School District #53082)

Reports
1. Made a change to to ensure the correct errors are displayed in the Claims in error admin MA quick report.
(Requested by: Tara Goebel, South Washington County Schools #52903)
2. Made a change to calculate the total minutes on the Services Searchable report when using the frequency of sessions on the IEP.
(Requested by: Elizabeth Lee, Brainerd School District #53066)
3. Changed the “Create eligibility transmission (270) report” to include inactive students in the search when the “Include inactive students” box is checked.
(Requested by: Tara Goebel, South Washington County Schools #53035)

System
1. Adjusted the Present Levels of Performance (PLAAFP) template page under Admin organization so new templates can be added.
(Requested by: Katie Wilder, Mounds View Public Schools #52916)

WI March Updates

On Saturday, March 4th, 2023, an update will be posted to all Wisconsin SpEd Forms sites. This update includes the following changes:

 

Electronic signatures
1. A notification will now show in the Educators message box when a parent signs any document for their child.

(Requested by: SpEd Forms #DE-3532)

 

Announcements

Daylight Saving Time begins on Sunday, March 12th. Now is a great time to ensure that your computer clocks are set to adjust for daylight saving time automatically. If they are not, this could affect your exclusive timer rights within SpEd Forms. Please give it a double check just to ensure you have no issues when we “spring ahead”! 

WI March Fixes

On Saturday, March 4th, 2023, an update will be posted to all Wisconsin SpEd Forms sites. The update will include the fixes listed below:

IEP
1. Made a change to the I-5 Annual Goal Review section of the IEP to display amended IEPs in the drop down titled, “Annual Review for:”
(Requested by: Lauren Miller, Superior School District #52920)
2. Made a change to ensure the 504 Form titled Parent/Student Rights is visible to the appropriate educators when turned on within a server.
(Requested by: Bonnie Barker, Prescott School District #52945)

Reports
1. Removed the default “from” date found within the Admin report titled View student history.
(Requested by: SpEd Forms #DE-3456)

WI February Updates

On Saturday, February 4th, 2023, an update will be posted to all Wisconsin SpEd Forms sites. This update includes the following changes:

IEP
1.  Created a new goal category, with new goals and objectives, entitled: Self Awareness and Advocacy.

(Requested by: Gary Lewis, SpEd Forms #52775)
MA Forms
1.  The school filter drop down has been added to the v2 MA Dashboard.

(Requested by: Catherine O’Reilly, Wayzata Public #52015)

Reports
1.  A new report, “Parent access”, was added to SpEd Forms quick reports.

(Requested by: SpEd Forms #DE-3429)

Student sharing
1. Added an option when setting up users with a SpEd Teacher role via Admin educators. Admin users can now block teacher access to sending students to a new case manager. Selecting this option will allow case managers to edit sharing for a student but not send the student to a new case manager. Please find this option within the “Block Access to:” section when modifying the permissions for a user with “SpEd Teacher” as their primary role.

(Requested by: Amy Wylde, Southern MN Ed Consortium #51979)

WI February Fixes

On Saturday, February 4th, 2023, an update will be posted to all Wisconsin SpEd Forms sites. The update will include the fixes listed below:

IEP
1.  A change was made to ensure the specific IEP validation warnings display as expected.
(Requested by: Lauren Miller, Superior School District #52757)

Student sharing
1. Made a change to ensure exclusive rights were recognized on the sharing menu.
(Requested by: SpEd Forms #DE-3438

WI January Updates

On Saturday, January 7th, 2022, an update will be posted to all Wisconsin SpEd Forms sites. This update includes the following changes:

IEP
1. Gender has been removed from the IEP/ISP and their associated validation pages.
(Requested by: SpEd Forms #DE-3290)
2. Made a change to include finalized ISPs on the I-6.
(Requested by: Sandy Strand, Prescott School District #52344)
3. Objectives that pull from the Goal page have been added to the Interim Review of IEP Goals (I-6).
(Requested by: Lauren Miller, Superior School District #50220)
4. The PLAAFP template option was renamed to “Pick template” for clarity.
(Requested by: Jennifer Davie, Eastern Carver County Schools #48875)
5. If a student has a preferred name listed, it will now appear and print on the IEP Snapshot.
(Requested by: Katie Mikla, Hastings Public Schools #51253)

Evaluation report
1. Made a change to the heading of the consent page of the RE-5 to indicate a reevaluation.
(Requested by: Lauren Miller, Superior School District #52431)

Reports
1. Made a change to allow the deletion of a student from the Duplicate students report if the name contains an apostrophe.
(Requested by: Joan Opitz, Hopkins Public Schools #52205)

WI January Fixes

On Saturday, January 7th, 2022, an update will be posted to all Wisconsin SpEd Forms sites. The update will include the fixes listed below:
IEP
1. Made a change to ensure the goals are included in plan validation, even if the goal page has not been accessed for a plan.
(Requested by: Kelli Rayl, North St. Paul-Maplewood-Oakdale #52249)
2. Made a change to the I-4 pages to ensure they save correctly.
(Requested by: Lauren Miller, Superior School District #52285)
3. Removed duplications of goal data on I-6 form.
(Requested by: Andy Cohen, Prescott School District #51003)
4. IEP Progress report graph generating more than the required pages has been fixed.
(Requested by: Christina Welper, Winona Area Public Schools #52279)
5. Made a change to ensure all goals are included on printed and finalized plans.
(Requested by: Jill Wozniak, Central Sands Community High School #52369)
Other Forms
1. Made a change to ensure the personal goal bank works as expected.
(Requested by: Marla Pierskalla, St. Cloud Area School District #52027)

MN January Updates

On Saturday, January 7th, 2023, an update will be posted to all Minnesota SpEd Forms sites. The update will include the changes listed below:

IEP
1. The PLAAFP template option was renamed to “Pick template” for clarity.
(Requested by: Jennifer Davie, Eastern Carver County Schools #48875)
2. If a student has a preferred name listed, it will now appear and print on the IEP Snapshot.
(Requested by: Katie Mikla, Hastings Public Schools #51253)
3. Gender has been removed from the IEP/ISP and their associated validation pages.
(Requested by: SpEd Forms #DE-3290)

MA
1. Made a change to include notes for each date/time entry on evaluation logs.
(Requested by: Heather Murphy, North St. Paul-Maplewood-Oakdale #50624)
2. Made a change so all para role types only have access to the MA dashboard.
(Requested by: Karen Stay, St Cloud Area School District #51376)

ER
1. Updated the wording on the Primary Disability and team membership page.
(Requested by: Amanda Lee, South Washington County Schools #51694)

Other forms and logs
1. The rich text editor has been added to the goal box on the Stand-alone progress report form.
Requested by: Bill Underwood, Anoka-Hennepin School District #52179)

2.0
1. Visual improvements were made to the Prior Written Notice/Consent, Record of Team Meeting, and Notice of a Team Meeting forms.
(Requested by: SpEd Forms #DE-3298/#DE-3266/#DE-3265)

System
1. Parents’ spoken language has been added to the parent section of the student setup page.
(Requested by: Jackie Budden, Marshall Public Schools #51954)