Good afternoon educators! We hope your school year is off to a great start. SpEd Forms will be attending various fall conferences, and we’d love for you to stop by our booth. You can find the listing of those, along with all of our upcoming training and Thursdays at Three sessions on our support page here:
If you’re attending one of these conferences, please say hello. (We’ve also been told that we have the best pens so get one for yourself and let us know if you agree!)
Welcome back to school educators! We wanted to remind you of our remaining back-to-school training sessions this fall. All are held online and are completely free of charge. The dates and registration form can be found on our website here:
If there was a training session that you had hoped to attend but were not able to, the recordings from each are all uploaded to our YouTube channel. Feel free to use these in your district as you get your teachers up and running.
Lastly, if this email was sent to you and you’d also like to hear from us, join our email list.
On Saturday, August 13th 2022, an update will be posted to all Minnesota SpEd Forms sites. The update will include the fixes listed below:
IEP
1. Made a change to ensure amended IEPs validate & finalize as expected when the Agreement to Amend form has been turned off in admin preferences.
(Requested by: Carole Pankow, So. St. Paul Public Schools #50645)
2. Corrected an issue allowing the IEP Amendment date to be saved.
(Requested by: Katie Wilder, Mounds View Public #50482)
MA
1. Made a change to the v1.0 MA logs so that the ICD10 code will validate correctly.
(Requested by: Sheila Kent, White Bear Lake Area School District #50452)
2. A change was made to allow the 835 X12 import to update claims properly.
(Requested by: Dellynne Monson, SWWC Service Cooperatives #50441)
3. A change was made to allow the finalization of a corresponding trip log created from a finalized PCA log.
(Requested by: Catherine O’Reilly, Wayzata Public Schools #50463)
Other Forms and Logs
1. Made a correction to a dropdown on the Eval/Reeval Plan Prior Written Notice.
(Requested by: Bill Underwood, Anoka-Hennepin Schools #50569)
2. Made a change to allow the Early Intervention PWN: Screening page to be finalized.
(Requested by: Sarah Wigness, Hopkins Public Schools #49284)
Reports
1. Made a change to the MA quick report “Consent Tracking” to ensure it returns data correctly.
(Requested by Cindy Koziolek, MN State Academies #50602)
2. Made a change to how the Admin Combined report navigates when needing to search again.
(Requested by: Amy Wylde, Southern MN Education Consortium #50510)
3. Adjusted the Admin report student sharing to display filter options correctly.
(Requested by: Jennie Sorenson, Mounds View Public Schools #50525)
4. Fixed display to the correct number of students affected when reviewing past grade rollovers.
(Requested by: Denise Halter, St. Michael-Albertville Public Schools #50512)
5. Made a change to allow the Claims in error report to run successfully.
(Requested by: Karen Stay, St Cloud Area School District #DE-2757)
System
1. Ensured that forms removed in preferences no longer appear in the Go to drop down.
(Requested by: Katie Wilder, Mounds View Public Schools #50503)
2. Made a change to the birthdate warnings appearing for select students.
(Requested by: Krystal DeGraw, Brooklyn Center Community Schools #50483)
3. Made a change to allow older service plans to display in history properly.
(Requested by: Kim Huether, Brainerd School District #50517)
4. Medical box in student history can now be checked properly by admins with the MA permission turned on.
(Requested by: Catherine O’Reilly, Wayzata Public Schools #50488)
2.0
1. Made a change to allow the v2.0 PCA care plan to save without any errors.
(Requested by: Denise Flynn, Zumbro Education District #50520)
2. Made a change to allow admin in v2.0 to navigate to student setup pages when the preference to only allow plan managers access to that page.
(Requested by: Kateri Kormann, Litchfield Public Schools #50506)
On Saturday, August 13th 2022, an update will be posted to all Minnesota SpEd Forms sites. This update includes the following changes:
IEP
1. If a user has turned off the BSP, BIP or PBSP in admin preferences, it will be completely removed from the IEP print/finalize selection list.
(Requested by: Bill Underwood, Anoka-Hennepin School District #50417)
MA
1. The average daily minutes from finalized time studies will display on PCA logs within the start and end dates when the documentation method of time study is selected.
(Requested by: Tara Goebel, South Washington County Schools #DE-2824)
2. A new district preference has been added, “Use ICD10 codes not assigned to a specific service on all MA logs.” Before turning this preference on please contact SpEd Forms.
(Requested by: Bill Underwood, Anoka-Hennepin School District #50532)
3. 837P results page will display the charge from the AUC fax cover page.
(Requested by: Wanda Lane, Brainerd School District #50438)
4. Removed the telemedicine and telephonic default services.
(Requested by: SpEd Forms #DE-2813)
5. Made a change to only show data files on the import eligibility menu.
(Requested by: SpEd Forms #DE-2808)
6. An MA dashboard filter to show all students in which “I have MA access” has been added.
(Requested by: Kathleen Schultz, Waconia Public Schools #49914)
7. An asterisk will be placed on the “B*” indicator if not all of the log lines on the log have been billed in v2.0. Hovering over the “B*” will let you know how many of the total lines were billed.
(Requested by: Lauren Henderson, Monticello Public Schools #50195)
ISP
1. Updated wording on finalization to properly reflect an ISP.
(Requested by: Katie Wilder, Mounds View Public Schools #50493)
Reports
1. Meeting date has been added to the “No finalized progress report in last year” quick report.
(Requested by: Michelle Cuka, Eastern Carver County Schools #50243)
2. A Three Year Eval Not Needed column was added to the “Finalization Checklist” quick report.
(Requested by: Wendy Van Batavia, Midwest Special Ed Coop #50248)
3. The grade has been added to the “Students without enrollment records 2021-22” quick report.
(Requested by: Katie Roiger, Yellow Medicine East Schools #50285)
4. Created “Seclusion report” to replace the no longer valid “Seclusion Cut Paste To MDE Spreadsheet” quick report.
(Requested by: MN SpEd Forms Advisory Committee #49387)
5. The attendance summary report and attendance detail report both should display zero for direct and indirect minutes when the MARSS special ed eval status is 2 for grade level EC students.
(Requested by: Dawn Peterson, Mid-State Ed District #50034)
6. A new admin GenEd report titled “Pending enrollment records” has been added.
(Requested by: SpEd Forms, #DE-2621)
7. Additional columns and services were added to the “MA – Service detail” quick report.
(Requested by: Shannon Proulx, Esko School District #49740)
2.0
1. 504 dashboard was added to the default landing page options under Educator profile in v2.0.
(Requested by: Jennie Sorenson, Mounds View Public Schools #49108)
2. IFSP – Student Information, Confirmation of Conciliation Conference, Communication Log, Emergency Health/Transportation Information, Due Process Hearing Request, Manifest Determination, Communication Plan D/HH, Service Log, Student Acknowledgement and Tuition Agreement, Alternative Behavior Intervention Plan, Notice of a Team Meeting – Part B, MTSS Progress, Record of a Team Meeting, Prior Written Notice/Parental Consent – Part B, IFSP – Team Members, Student Setup, Shared Activity/Service log and Authorization for Release of Information have all converted to v2.0.
(Requested by: SpEd Forms, #DE-2816, #DE-2803, #DE-2738, #DE-2747, #DE-2768, #DE-2746, #DE-2767, #DE-2701, #DE-2737, #DE-2745, #DE-2700, #DE-2712, #DE-2692, #DE-2699, #DE-2693, #DE-2677, #DE-2773, #DE-2770, #DE-2771)
System
1. A new admin preference was added to be able to turn off printing parent information on the IEP, ISP and IFSP.
(Requested by: SpEd Forms #DE-2800)
2. The term disabled users has been renamed to deactivated users throughout the program.
(Requested by: Kelli Byrnes, SpEd Forms #DE-2717)
Announcements
To further protect you and your data, we will no longer allow Microsoft Office documents, including Word and Excel documents, to be uploaded to a student’s history or in a support request. Office documents can contain macros that can spread viruses and other malware. We took this step to prevent the spread of viruses and malware and protect you and all our customers.
On Saturday, August 13th 2022, an update will be posted to all Wisconsin SpEd Forms sites. This update includes the following changes:
IEP
1. Participation in District-Wide Assessments (I-7), Participation in State-Wide Assessments (ACT with Writing) (I-7 ACT), and Participation in State-Wide Assessments (I-7 Forward) have been updated per recent DPI revisions.
(Requested by: Diane McCarron, SpEd Forms #DE-2687)
ER Forms
1. Cover page of the evaluation report has been updated, red non-printable text has been removed.
(Requested by: Diane McCarron, SpEd Forms #50033)
2. Referral for Special Education and Related Services (R-1) has been updated per recent DPI revisions.
(Requested by: Diane McCarron, SpEd Forms #DE-2786)
3. Both the criteria and evaluation templates have been updated to recent DPI changes.
(Requested by: Diane McCarron, SpEd Forms #47232)
4. “On the basis of the review…” language has been removed from the Existing Data Review to Determine if Additional Assessments or Evaluation Materials are Needed (ED-1).
(Requested by: Diane McCarron, SpEd Forms #DE-2779)
Other Forms
1. Determination and Notice of Placement (P-2) has been updated per recent DPI revisions.
(Requested by: Diane McCarron, SpEd Forms #DE-2686)
Setup
1. Cooperatives are now displayed in alphabetical order on the district setup page.
(Requested by: Kelli Byrnes, SpEd Forms #50398)
2. “Email DPI data” has been fixed to align with other permissions in the educator setup.
(Requested by: Kelli Byrnes, SpEd Forms #DE-2782)
System
1. The term “disabled” has been changed to “deactivated” on the educator setup, admin educators and quick reports.
(Requested by: Kelli Byrnes, SpEd Forms #50396)
2. Record of a Team Meeting, Communication log, Emergency Health/Transportation Information form, Manifestation Determination, Communication Plan D/HH, student setup and the Authorization for Release of Information have been converted to v2.0.
(Requested by: SpEd Forms #DE-2692, #DE-2738, #DE-2747, #DE-2746, #DE-2767, #DE-2773, #DE-2771)
3. The 504 dashboard was added as an option as a default landing page under the educator profile.
(Requested by: Jennie Sorenson, Mounds View #49108)
Announcements
To further protect you and your data, we will no longer allow Microsoft Office documents, including Word and Excel documents, to be uploaded to a student’s history or in a support request. Office documents can contain macros that can spread viruses and other malware. We took this step to prevent the spread of viruses and malware and protect you and all our customers.
On Saturday, August 13th 2022, an update will be posted to all Wisconsin SpEd Forms sites. The update will include the fixes listed below:
SpEd Forms
1. Made a change to the IEP validation to eliminate an error.
(Requested by: Barbara Bowen, Prescott School District #50502)
2. Forms removed in administrator preferences will no longer appear in the v1.0 drop down list.
(Requested by: Katie Wilder, Mounds View Public Schools #50503)
3. Made a change to allow the finalization of the service plan with no issues.
(Requested by: Sandy Strand, Prescott School District #50518)
Setup
1. You will no longer receive an error adding a new school.
(Requested by: Bill Underwood, Anoka-Hennepin School District #50529)
MA Forms
1. Medical designation in student’s history can now be selected by administrators with MA permissions.
(Requested by: Catherine OReilly, Wayzata Public Schools #50488)
Other Forms
1. The Behavior Support Plan, Behavior Intervention Plan and Positive Behavior Support Plan will no longer be included in the plan print or finalization options if turned off in the administrator preferences.
(Requested by: Bill Underwood, Anoka-Hennepin School District #50417)
On Saturday, July 9th 2022, an update will be posted to all Minnesota SpEd Forms sites. This update includes the following changes:
IEP
1. A new District representative field has been added below the team members’ tables on both the Student Information page of the IEP and the Notice of a Team Meeting form.
(Requested by: Katie Wilder, Mounds View Public Schools #49793)
2. Validation was added to check the order field on the Accommodations, modifications and supports page.
(Requested by: Angela Lauderbaugh, Meeker and Wright Special Education Cooperative #49713)
3. Wording on the Assessments (Page 1) has been updated for clarity.
(Requested by: Requested by: Marla Pierskalla, St. Cloud Area School District #49466)
IFSP
1. Made a change to the Part C services grid when printed and finalized to arrange data in an easier-to-understand format.
(Requested by: Lisa Backer, SpEd Forms #50339)
MA
1. A Time study results form has been added to the student’s MA Forms menu in v2.0 only.
(Requested by: Tonia Czech, SpEd Forms #DE-2562)
2. A new MA setting or place of service of “10:Telehealth (student at home)” has been added to the activity log per new DHS guidelines.
(Requested by: Amy Bean, Independent School District 318 #50082)
Other Forms and Logs
1. You are now able to turn off the Agreement to Amend form while maintaining the option to amend an IEP.
(Requested by: Amanda Lee, South Washington County Schools #49976)
2. The attached document boxes from the bottom of the IEP Services page are now correctly reflected on the IEP Snapshot.
(Requested by: SpEd Forms #49978)
3. An Enrollment status change form has been added to the student’s enrollment and attendance section in v2.0 only.
(Requested by: SpEd Forms #DE-2601)
2.0
1. If an IEP is amended and finalized, it will be labeled in history appropriately.
(Requested by: Marla Pierskalla, St. Cloud Area School District #49109)
2. The left side menu in v2.0 has been arranged in a more logical order.
(Requested by: SpEd Forms, #DE-2617)
3. IFSP – Eligibility Determination, ECSE Referral for Screening/Evaluation, COSF: EHDI Information, Part C Notice of a Team Meeting, COSF Child Information, COSF Outcomes, Positive Behavior Support Plan, Behavior Intervention Plan, MTSS Evaluation, MTSS Review, MTSS Summary, Parent Letter: Initial IEP Denied and Parent Notification of Transfer to a Non-Public School, have all converted to v2.0.
(Requested by: SpEd Forms, #DE-2691, #DE-2676, #DE-2668, #DE-2666, #DE-2669, #DE-2670, #DE-2671, #DE-2652, #DE-2658, #DE-2657, #DE-2659, #DE-2608 and #DE-2619)
System
1. The extended permission to hide “Student setup” has been added to all administrator and MA provider user roles.
(Requested by: Kendra Krasin, South Washington County Schools #49761)
2. If “Enable student transfers” is added to an educator’s account, the building will be a required field to allow student records to transfer properly.
(Requested by: Kelli Byrnes, SpEd Forms #49820)
3. The educator role of 504 Teacher has been renamed to GenEd Staff.
(Requested by: SpEd Forms, #DE-2604)
Announcements
1. The IIIP (Individual Interagency Intervention Plan) has been discontinued.
2. To further protect you and your data, we will no longer allow Microsoft Office documents, including Word and Excel documents, to be uploaded to a student’s history or in a support request. Office documents can contain macros that can spread viruses and other malware. We took this step to prevent the spread of viruses and malware and protect all of our districts.
On Saturday, July 9th 2022, an update will be posted to all Minnesota SpEd Forms sites. The update will include the fixes listed below:
IEP
1. Addressed a spacing issue on the Services page of the IEP.
(Requested by: Krystal DeGraw, Brooklyn Center Community Schools #50231)
MA
1. Made a change to prevent a 504 Gateway error when running the Total Amount Paid report.
(Requested by: Dellynne Monson, SWWC Service Cooperative #50386)
2. Made a change to report 837 processing to allow for large queries not resulting in an error. (Requested by: Tiffany Giovanni, Rosemount-Apple Valley-Eagan Public Schools #49237)
Other Forms and Logs
1. Corrected the title of the Parental Consent/Objection form when printed.
(Requested by: Wendy Van Batavia, Midwest Special Ed Coop #50341)
2. Made a change to ensure student grade level is maintained on enrollment records after saving the detailed enrollment page.
(Requested by: Michelle Montgomery, Meeker and Wright Special Education Coop #50315)
Reports
1. Made a change to accommodate duplicate school IDs when running the Finalization checklist quick report.
(requested by: Jodi Bresnahan, Bloomington Public Schools #49902)
2. Made a change to the “Progress Reports Finalized” admin quick report to ensure accurate results are displayed.
(Requested by: Michelle Cuka, Eastern Carver County Schools #50338)
3. Added a print button to the combined report results page.
(Requested by Ann Grillo, IASC Special Ed Coop #50319)
4. Made a change to allow combined report results to download correctly.
(Requested by: Patty Geary, Faribault Public Schools #50293)
On Saturday, July 9th 2022, an update will be posted to all Wisconsin SpEd Forms sites. The update will include the fixes listed below:
SpEd Forms
1. Made a change to ensure goals are not duplicated on the Interim Review of IEP Goals (I-6).
(Requested by: Lauren Miller, Superior Schools #50138)
2. Made a change that prevented a new student from being added in v2.0.
(Requested by: Andrea Lucas, SpEd Forms #DE-2639)
3. Made a change to allow changes to save on an IEP validation page in version 2.0.
(Requested by: Darla Dennis, SpEd Forms #DE-2646)
4. Made a change to clear the status end when the student is picked up using the Find/request process.
(Requested by: Lauren Miller, Superior School District #50115)
Reports
1. A change was made to the DPI records closer to process year end records without errors.
(requested by: Bonnie Barker, Boyceville Community Schools #50273)
Other Forms
1. Made a change to educator setup to ensure students being sent from another district are activated with a local building on their setup page and that the educator setup that requires a building for any educator for which enable student transfer is selected.
(Requested by: Kelli Byrnes, SpEd Forms #DE-2651)
On Saturday, July 9th 2022, an update will be posted to all Wisconsin SpEd Forms sites. This update includes the following changes:
IEP
1. I-4.1.1 Information About the Student, Present Levels, I-4.1.2 Special Factors, Parent Concerns, I-4.1.3 Effects of Disability, Needs and I-4.4 A Supplementary Aids and Services have been updated according to recent DPI updates.
(Requested by: Diane McCarron, SpEd Forms #DE-2632, #DE-2636, #DE-2637, #DE-2638)
Other Forms
1. The Existing Data Review to Determine if Additional Assessments or Evaluation Materials are Needed (ED-1), Determination and Notice of Placement: Consent for Initial Placement (P-1), and Notice of Reevaluation (RE-1) have been updated according to recent updates from DPI.
(Requested by: Diane McCarron, SpEd Forms #DE-2629, #DE-2630, #DE-2641)
MA Forms
1. The extended permission to Hide “Student setup” has been added to all administrator and MA provider user roles.
(Kendra Krasin, South Washington County Schools #49761)
History
1. “Amended” has been added to the Individualized Education Plan on the History page when an IEP is amended and placed into history.
(Requested by: Marla Pierskalla, St Cloud Area School District #49109)
System
1. “504 Teacher” has been changed to “GenEd Staff” in the educator setup’s Role description and in the quick reports Educator list and Educator list (no active users).
(Requested by: Mark Oehrlein, SpEd Forms #DE-2604)
2. Version 2.0 left bar menu has been reordered and “IEP manager” label has been changed to “Plan manager”.
(Requested by: Mark Oehrlein, SpEd Forms #DE-2617)
3. The Behavior Intervention Plan and the Positive Behavior Support Plan have been converted to version 2.0.
(Requested by: Mark Oehrlein, SpEd Forms #DE-2652 and #DE-2653)
Announcements
To further protect you and your data, we will no longer allow Microsoft Office documents, including Word and Excel documents, to be uploaded to a student’s history or in a support request. Office documents can contain macros that can spread viruses and other malware. We took this step to prevent the spread of viruses and malware and protect you and all our customers.