MN April Updates

On Saturday, April 2nd, 2022, an update will be posted to all Minnesota SpEd Forms sites. The update will include the changes listed below:

IEP
1. The Civics section of the IEP State Assessments page has been translated into Spanish, Hmong and Somali.

(Requested by: Dawn Kullot, Hiawatha Valley Education #49294)

2. Informational text regarding grades for ACCESS and ALT ACCESS tests has been added to the State Assessments For English Language Proficiency Accountability section.
(Requested by: Marla Pierskalla, St. Cloud Area School District #49214)

504

1. Added text editing options to the Eligibility Determination form.
(Requested by: Bryan Schmidt, Rochester Public Schools #49384)

2. The Parental Consent form has been updated.
(Requested by: Nicole Woodward, St. Croix River Education District #49246)

MA
1. Made a change to allow the reconciliation report to search for all providers on the MA logs.

(requested by: Kelly Rockwell, Austin Public Schools #48538)

ER

1. A button has been added to the evaluation report sections allowing users to insert the Eval/Assessments table from the Notice of Evaluation/Reevaluation Part B.
(Requested by: Renee Hartman, New Prague Area Schools #48420)

Other Forms and Logs

1. The question titled “The room used for seclusion is registered” will now be required to be answered for the finalization of the Use of Restrictive Procedures: Seclusion form.
(Requested by: Christina Wilkins, Winona Area Public Schools #49040)

2. Added the ability to sort by the column headers on the educator assessment tracker.

(Requested by: Bryan Schmidt, Rochester Public Schools #49142)

3. The link to the Notice of Proposed Eval/Consent: Part B has been restored on the Children potentially eligible under the Part B menu. This form will be going away permanently in our May update.

(Requested by: SpEd Forms, #DE-2350)

Student Setup

1. If a student has information in the suffix field, it will now be printed on forms where applicable.

(Requested by: Paula Erickson, Hopkins Public Schools #49113)

Reports
1. A new “Progress Reports Finalized” quick report has been added.
(Requested by: Janis Dugan, Minnesota State Academies #49118)

2. The staff id from the Admin Educator setup has been added to the Combined Report’s downloadable results.

(Requested by: Patty Geary, Faribault Public Schools #49157)

3. Total sum of the “Total minutes” has been added to the Teacher Workload Analysis.

(Requested by: Megan Heller, Southern Plains Education Cooperative #49327)

2.0

1. The ability to switch students has been added to student-specific v2.0 pages.

(Requested by: Jordan Streiff, Northfield Public Schools #47436)

2. Signatures Required for ISP, IFSP and Waiver Care Plans, Signatures Required for Medical Assistance Waiver Care Plans have been converted to v2.0.

(Requested by: SpEd Forms, #DE-2324, #DE-2355)

3. Any available remote student pickups will now be clearly listed under your Profile icon.

(Requested by: SpEd Forms #DE-2388)

4. A Service reconciliation form has been added to allow educators to find and correct overlapping services from finalized plans. This is available only in version 2.0.

(Requested by: SpEd Forms #DE-2375)

System

1. Re-worded some Admin/Organization preferences for clarity.
(Requested by: SpEd Forms, #DE-3294)

2. Removed obsolete items from Admin/Organization.

(Requested by: SpEd Forms, #DE-2393, #DE-2330)

3. In order to continue improving the program we are updating many old menus into a more modern programming language. This month we updated the IDLP, CLP, Educator Service report, IFSP Progress Report, AT Claims menu

(Requested by: SpEd Forms, #DE-2315, #DE-2369, #DE-2368, #DE-2309)

WI April Updates

On Saturday, April 2nd 2022, an update will be posted to all Wisconsin SpEd Forms sites. This update includes the following updates:
IEP
1.Team Meeting Cover Page (I-3) was not working well on Chrome, the text area on the bottom of the page has been reformatted for compatibility.
(Requested by: Lauren Miller, Superior School District #49414)
504 Forms
1. Rich text editor has been added to the 504 Plan eligibility determination section.

(Requested by: Bryan Schmidt, Rochester Public Schools #49384)
2. “Initial” has been removed from 504 Parental Consent, “Initial Evaluation” and “Reevaluation radio buttons have been added to the Form”

(Requested by: Nicole Woodward, St. Croix River Education District #49246)

Other forms
1. Suffix will be included on the form print page.

(Requested by: Paula Erickson, Hopkins Public Schools #49113)
2. Added the ability to sort by the column headers on the educator assessment tracker.

(Requested by: Bryan Schmidt, Rochester Public Schools #49142)

Reports
1. Total sum of the “Total minutes” has been added to the Teacher Workload Analysis.

(Requested by: Megan Heller, Southern Plains Education Cooperative #49327)
2. Made a change to limit the results to displaying 1,000 students on the student sharing report to eliminate performance issues.

(Requested by: Michelle Nelson, Osseo Area Schools #49411)
3. Staff ID has been added to Combined Report’s export.

(Requested by: Patty Geary, Faribault Public Schools #49157)

System
1. Student pickup notifications have been moved to the educator profile icon.
(Requested by: Shane Dennis, SpEd Forms #DE-2388)
2. Educator service report, MA student setup, 

In order to continue improving the program we are updating many old menus into a more modern programming language. This month we updated the Educator Service report and the MA student setup.

(Requested by: SpEd Forms, #DE-2315, #DE-2369, #DE-2368, #DE-2309)

MN March Updates

On Saturday, March 5th, 2022, an update will be posted to all Minnesota SpEd Forms sites. The update will include the changes listed below:

IFSP
1. Updated the Children Potentially Eligible Under Part B folder on the IFSP forms menu.
(Requested by: Lisa Backer, SpEd Forms #DE-2299)

2. An IFSP Snapshot has been created.
(Requested by: Jackie Skelly,  IASC Special Education Cooperative #47909)

MA Forms

1. Services with a rate of $0.00 will display an invalid rate warning and will be prevented from being selected on the 837P claim transmission file.
(Requested by: Tonia Czech, SpEd Forms #DE-2126)

2. A change was made to allow up to eight providers to be assigned to an activity log.

(Requested by: Karen Stay, St. Cloud Area School District #48726)

3. Adding a new activity will now takes you to the activity that was just created.

(Requested by: Karen Stay, St. Cloud Area School District #48649)

4. Made a change to accommodate multiple trip adjustments on the reconciliation report.

(Requested by: Michelle Lorinser, Minnetonka Public Schools #48658)

5. Made a change to default “Autofill times in this log” when the provider’s default service is set to physical therapy, occupational therapy, speech therapy, mental health or nursing.

(Requested by: Michelle Nelson, Osseo Area Schools #48912)

Other Forms

1. Wording on the Early Intervention Prior Written Notice: Dismissal and Early Intervention Prior Written Notice: to Start or Revise an IFSP has been updated.

(Requested by: Linda Potts, Independent School District 199 #46858)

2. District assessments will now be alphabetized after being sorted by category.

(Requested by: Bryan Schmidt: Rochester Public Schools #48662)

Reports
1. A new quick report titled “Transition comments” has been added.
(Requested by: Sally Wulf, Westonka Public Schools #49220)

2. “Transition courses” has been added to available quick reports.

(Requested by: Rashelle Weicherding, River Bend Education District #49316)

3. An admin quick report titled “SIS (Imported) Enrollment Record Discrepancies Dates and End codes” is available.

(Requested by: Karen Stay, St. Cloud Area School District #49161)

2.0

1. 504 Notice of Transfer of Parent Rights, 504 Denial of Section 504 Evaluation, IFSP Family Assessment Survey – Fillable, 504 Plan Notice of Discontinuation, IFSP Transition Planning,IFSP Child Outcomes Summary, IFSP Signature Page, IFSP Summary of your Part C Procedural Safeguards, and the IFSP Menu has been converted to v2.0.

(Requested by SpEd Forms: #DE-2310, #DE-2311, #DE-2312, #DE-2303, #-DE-2293, #DE-2279, #DE-2281, #DE-2137, #DE-2101)

2. MA, 504 and RtI dashboards have been created. They are only available in version 2.0. If you do not own a module, you will not see that specific dashboard.

(Requested by: SpEd Forms, #DE-2205, #DE-2283, #DE-2301)

3. Changes were made to the trip log and print page to be more consistent with the DHS model log.

(Requested by: Tonia Czech, SpEd Forms #DE-2045)

System

1. In order to continue improving the program we are updating many old menus into a more modern programming language. This month we updated Custom Reports, Instructional Days Calendar, History and MA reporting- Health plans.

(Requested by: SpEd Forms, #DE-2150,  #DE-2230, #DE-2169, #DE-2172, #DE-2168, #DE-2167)

2. In preparation for electronic signatures, we are enabling preferences in Admin / Organization/ Preferences.  Please do not change the settings until we release guidance on their use.

(Requested by: SpEd Forms #DE-1699/#DE-1700)

WI March Updates

On Saturday, March 5th 2022, an update will be posted to all Wisconsin SpEd Forms sites. This update includes the following update:
IEP
1. Made a change to hide all Contingency Learning Plan links when the form is turned off.

(Requested by: Diane McCarron, SpEd Forms #DE-2273)
2. Written Date has been removed from the cover page.

(Requested by: Lauren Miller, 5663: Superior School District #49061)
504 Forms
1. An educator 504 dashboard in v2.0 has been added.
(Requested by: SpEd Forms #DE-2283)
2. Notice of Discontinuation has been converted to V2.

(Requested by: SpEd Forms #DE-2303)
3. 504 Notice of Transfer of Parent Rights has been converted to V2.

(Requested by: SpEd Forms #DE-2310)
4. 504 Denial of Section 504 Evaluation has been converted from V1 to V2.

(Requested by: SpEd Forms #DE-2311)

MA Forms
1. An MA dashboard in v2.0 has been added.
(Requested by: Tonia Czech, SpEd Forms #DE-2235)
2. Made a change to default “Autofill times in this log” when the provider’s default service is set to physical therapy, occupational therapy, speech therapy, mental health or nursing.
(Requested by: Michelle Nelson, Osseo Area Schools #48912)

MN February Updates

On Saturday, February 5th, 2022, an update will be posted to all Minnesota SpEd Forms sites. The update will include the changes listed below:

Reports

1. “Prior IEP Meeting Dates” has been added to available quick reports.
(Requested by: Sarah Mittelstadt, Southern Plains Education Cooperative #48917)

2. A new “Students with Program set in student setup” quick report is available.
(Requested by: Marla Pierskalla, St. Cloud Area School District #48981)

System

1. In order to continue improving the program we are updating many old menus into a more modern programming language. This month we updated History, Review/Match Claims, and RtI.

(Requested by: SpEd Forms, #DE-2161, #DE-2164, #DE-2163, #DE-2162, #DE-2160, #DE-2062, #DE-2148, DE-2149, DE-2166 )

2. In preparation for electronic signatures, we are enabling preferences in Admin / Organization/ Preferences.  Please do not change the settings until we release guidance on their use.

(Requested by: SpEd Forms #DE-1699/#DE-1700)

WI February Updates

On Saturday, February 5th 2022, an update will be posted to all Wisconsin SpEd Forms sites. This update includes the following update:
Other Forms
1. A change was made to include the evaluation and plan dates at the top of the IEP snapshot.
(Requested by: Lauren Miller, Superior School District #49101)

MN January Updates

On Saturday, January 8th, 2022, an update will be posted to all Minnesota SpEd Forms sites. The update will include the changes listed below:

IEP

1. The link to standards-based needs has been reinstated at the request of multiple customers. The standards for reading do not yet reflect the most current MDE wording.  SpEd Forms is working to update them. 

(Requested by: SpEd Forms #DE-2131)

ER

1. Teaching Strategies GOLD (TS GOLD) has been added to the SpEd Forms assessment library.
(Requested by: Gary Lewis, SpEd Forms #45132)

MA

1. Made a change to allow logs to be entered for services with no rates but a valid effective date.

(Requested by: Lynda Hurt, Intermediate School District 917 #DE-2111)

2. A change was made to identify inactive services when selecting the service type on activity logs.

(Requested by: Tina Fredrickson, Northland Learning Center #48518)

Other Forms

1. The reminder to create a new enrollment record to report a change in instructional setting on  a child’s 6th birthday is obsolete and has been removed.

(Requested by: Tessa Newby, Buffalo-Hanover-Montrose Schools #48668)

2. The COSF: EHDI Information form has been updated.
(Requested by: Becky Levenhagen, Northwest Regional Interdistrict Council #48776)

3. The Notice of a Team Meeting in Spanish, Hmong and Somali translations will now have the ability to be finalized.
(Requested by: SpEd Forms, #DE-2112)

Reports

1. A new “PWNs Part B with actions proposed/refused” quick report has been added.

(Requested by: Heather Guzik, St. Croix River Education District #48829)

2. The Educator List quick report now displays Building and District MA Providers.

(Requested by Tonia Czech, SpEd Forms #DE-2143)

3. “Student aged 18 with appointed guardian” is a new quick report.
(Requested by: Marla Pierskalla, St Cloud Area School District #48746)

System

1. In order to continue improving the program we are updating many old menus into a more modern programming language. Last month, we updated the Create eligibility Transmission (270), Student Claims report, IIIP, Bulk Delete, History and the Notice of Team Meeting in other languages.

(Requested by: SpEd Forms, #DE-2037, DE-2036, DE-2147, DE-2146, DE-2095, DE-2112, DE-2113, DE-2114, DE-2159)

2. In preparation for electronic signatures, we are enabling preferences in Admin / Organization/ Preferences.  Please do not change the settings until we release guidance on their use.

(Requested by: SpEd Forms #DE-1699/#DE-1700)

2.0

1. A Stand-alone Progress Report option has been added to be able to report progress on IEPs that were not originally created in SpEd Forms. This will be a valuable tool for districts new to SpEd Forms and for all districts to report progress on students that move in without a SpEd Forms IEP.  This is off by default, will need to be turned on by an administrator and is only available in version 2.0.

(Requested by: Rande Peyton, Hopkins Public Schools #48382)

2. 504 Complaint Procedure and 504 Parent/Student Rights have been converted to v2.0.

(Requested by: SpEd Forms #DE-2099/DE-2096)

WI January Updates

On Saturday, January 8th 2022, an update will be posted to all Wisconsin SpEd Forms sites. This update includes the following updates:
IEP
1. The link on the Postsecondary Transition Plan Worksheet (I-8) to the state performance plan indicator #13 has been updated.

(Requested by: Diane McCarron, SpEd Forms #DE-2125)

ER Forms
1. Made a change to allow the entry of the ER date on the cover page of the ER without having to access the student setup first.

(Requested by: Elissa Retkowski, Milwaukee Academy of Science #48666)

Reports
1. A new quick report was added, Participation Guidelines for Alternate Assessment I-7-A.
(Requested by: Lauren Miller, Superior School District #48871)

MA Forms
1. Made a change to allow logs to be entered for services with no rates but a valid effective date.
(Requested by: Lynda Hurt, Intermediate School District 917 #DE-2111)
2. A change was made to identify inactive services when selecting the service type on the MA activity logs.
(Requested by: Tina Fredrickson, Northland Learning Center #48518)

System
1. Made a change to allow the automatic transfer of exited students to an inactive case manager account.
(Requested by: Kyle Erickson, Northwest Regional Inter-District Council #48555)
2. 504 Parent/Student Rights page has been converted to v2.0.
(Requested by: Mark Oehrlein, SpEd Forms #DE-2096)
3. Converted the Bulk Delete Super Admin report from ASP to PHP.
(Requested by: Michael Buswell, SpEd Forms #DE-2095)

MN December Updates

On Saturday, December 4th, 2021, an update will be posted to all Minnesota SpEd Forms sites. The update will include the changes listed below:

IEP
1. Testing accommodations in the State Assessments For English Language Proficiency Accountability section have been updated.
(Requested by: Allison Eitreim, Worthington Schools #48498)

IFSP
1. Remove validation checks for items not required of non-eligible students.
(Requested by: Katie Roiger, Yellow Medicine East Schools #48301)
2. Made a change to the student list for an IFSP student when the evaluation date is left empty.
(Requested by: Molly Engle, West St. Paul Mendota Heights Eagan Area Schools #48275)
3. The rich text editor feature has been added to the IFSP.
(Requested by Heather Guzik, St. Croix River Education District #48289)

Other Forms
1. A new editable phone number field has been added to the Authorization for Release of Information.
(Requested by Keri Hinnenkamp, Fridley Public Schools #48377)

Reports
1. The header fields on the MA Forms – PCA provider list report have been made sortable.
(Requested by: Renee Hartman, New Prague Area Schools #48380)

System
1. When setting up a building or cooperative admin account, the cooperative and building dropdowns are now required fields.
(Requested by: Kelli Byrnes, SpEd Forms #DE-2089)
2. In order to continue improving the program we are updating many old menus into a more modern programming language. Last month, we updated the Student Claims report, MA Total amount paid report, Service minutes and groups and District Billing Setup.
(Requested by: SpEd Forms, #DE-2036, DE-1998, DE-1975, DE-2091,)
3. In preparation for electronic signatures, we are enabling preferences in Admin / Organization/ Preferences. Please do not change the settings until we release guidance on their use.
(Requested by: SpEd Forms #DE-1699/#DE-1700)

2.0
1. Student’s primary disability and case manager name has been added to the pop-up when clicking on the alert symbol.
(Requested by Shannon Proulx, Esko School District #48253)
2. Trip Log has been converted to v2.0.
(Requested by: Tonia Czech, SpEd Forms #DE-1984)
3. The ICD-10 code setup page and selection process has been converted to 2.0.
(Requested by: Tonia Czech, SpEd Forms #DE-2072)

WI December Updates

On Saturday, December 4th 2021, an update will be posted to all Wisconsin SpEd Forms sites. This update includes the following updates:

IEP
1. The disability and case manager details have been added to the pop-up message when clicking on the alert symbol v2.0.

(Requested by: Shannon Proulx, Esko School District, #48253)
2. The link on the Postsecondary Transition Plan Worksheet (I-8) to the state performance plan has been updated.

(Requested by: Diane McCarron, SpEd Forms #DE-2069)
3. Accommodations have been updated for the Wisconsin Forward Exam and the ACT Aspire.
(Requested by: Lauren Miller, Superior School District #48542)

504 Forms
1. Made a change so that the district 504 coordinator will autocomplete the 504 Parent/Student Rights form when the server preference is enabled.

(Requested by: Julie Emry, Rosemount-Apple Valley-Eagan #48524)

Other forms
1. Allowed the phone number to be editable on the Authorization for Release of Information.

(Requested by: Keri Hinnenkamp, Fridley Public Schools #48377)

MA Forms
1.  Date and Setting on the activity claim line has been bolded.

(Requested by: Tonia Czech, SpEd Forms #DE-2080)
2. The 4010 file format has been removed as an option from the Import claims response (835).

(Requested by: Ndieli Wisdom, SpEd Forms #DE-2106)

System
1. Made a change to require the building or cooperative be set when adding a building or cooperative administrator user account.
2. A page break option has been added to all the rich text editors.
(Requested by: Michael Buswell, SpEd Forms #DE-2090)