Category Archives: Fixes

MN October Fixes

On Saturday, October 2nd 2021, an update will be posted to all Minnesota SpEd Forms sites. This update includes the following fixes:
IEP

1. Corrected a drop down issue on the Transition Services page.

(Requested by: Susan O’Connor-Meyer, St. Cloud Area School District #47592)

2. Amended English IEP and translated IEPs will now be able to be finalized on the same date.

(Requested by: Shari Mensink, Owatonna Public Schools, #47527)

3. Fixed display of the Present Levels page.

(Requested by: Darla Dennis, SpEd Forms #DE-1809)

MA

1. Updates were made to the student record transfer process to ensure MA designated history items are not transferred.

(Requested by: Michelle Lorinser, Minnetonka Public Schools #DE-1767)

Other Forms

2. Fixed an issue with the student’s second address line not appearing properly.

(Requested by: Lisa Jaroslawski, MN Transitions Charter School #DE-1873)

3. Corrected a spacing issue for drop down options on the Evaluation/Reevaluation Plan Prior Written Notice.

(Requested by: Jennifer Butts, Zumbro Education District, #47553)

4. Made a change to prevent an error when accessing the Use of Restrictive Procedures: Physical Holding for the first time)

(Requested by: Kelli Rayl, North St. Paul-Maplewood-Oakdale ISD #47693)

5. Made a change to remove blank boxes for inactive modifications from IEP Snapshot.

(Requested by: Katie Mikla, Hastings Public Schools #47696)

Reports

1. The admin Child Count Report now returns students correctly. 

(Requested by Cheryl Endres, Plainview Elgin Millville Community Schools #47509)

2. Ensured that those with a building admin account get the correct data on quick reports.

(Requested by: Terri Cairns, Rosemount-Apple Valley-Eagan Public Schools #47589)

3. The dates returned by quick reports are now Sortable and filterable.

(Requested by Julie Emry, Rosemount-Apple Valley-Eagan Public Schools #47689)

4. Made a change to accommodate Excel’s date formatting so that dates are displayed correctly.

(Reported by: Heather Murphy, North St. Paul-Maplewood-Oakdale #47792)

5. Adjusted Admin Overview to ensure links took you to the correct list of students.

(Requested by Marla Pierskalla, St Cloud Area School #47440)

5. Admin Attendance Summary Report now filters by coop for coop admins.

(Requested by: Darla Dennis, SpEd Forms #DE-1832)

System
1. Fixed an error appearing when adding a Form Letter.

(Requested by: Susan O’Connor-Meyer, St. Cloud Area School District #47395)

2. Ensured the Assessment Tracker was pulling in data correctly.

(Requested by: Susan O’Connor-Meyer, St. Cloud Area School District #47428)

3. Corrected an issue with the “Use instructional calendar when duplicating attendance logs” preference.

(Requested by: Millie Pottsmith, Cambridge-Isanti Schools  #47700)

4. Grade specific preference now showing the correct grades when entered in school set up.

(Requested by: Claire Stier, Bloomington Public Schools, #47817)

5. Fixed an issue when picking up records remotely.

(Requested by: Erin Wanat, Indigo Education #47819)

6. Made a change so that when the site preference to Allow MA records access for Building Admins was not enabled, the administrator MA records extended permission was not displayed.

(Reported by: Tiffany Giovanni, Rosemount-Apple Valley-Eagan Public Schools #47568)

7. Corrected an issue with the user login message.

(Requested by: Nathan Hall, SpEd Forms, #DE-1760)

8. Terms now save as they should in school setup.

(Requested by: Mark Oehrlein, SpEd Forms #DE-1831)

9. Ensured that cooperative administrators were able to view students under their permissions after a remote transfer.
(Requested by: Kelli Byrnes, SpEd Forms #DE-1850)

10. Corrected the drop down for the transporting district type field on the Student Setup page.

(Requested by: SpEd Forms, #DE-1867)

2.0

1. Made a change in v2.0 to prevent adding multiple logs when double clicking.

(Requested by: Wanda Lane, Brainerd School District #46637)

WI October Fixes

On Saturday, October 2nd 2021, an update will be posted to all Wisconsin SpEd Forms sites. The update will include the fixes listed below:

IEP
1. Made a change to ensure the “Remove from list” worked in v2.0.
(Requested by: Lauren Miller, Superior School District #47658)
2. Add goal button is now working correctly.
(Requested by: Gary Lewis, SpEd Forms #DE-1786)

ER
1.  Made a change to ensure the R-1 and IE-1 display on the v2.0 form’s menu.
(Requested by: Bonnie Barker, Boyceville Community Schools #DE-1805)
2. Educator Assessment tracker now shows a stop sign if the assessment or eval is past due or a green check mark when it is completed, Educator assessment tracker is red if the eval or assessment tracker is past due or turns green when it is completed
(Requested by: Michael Buswell, SpEd Forms #DE-1756)

Reports
1. The dates returned by quick reports are now sortable and filterable.
(Requested by: Julie Emry, Valley-Eagan Public Schools #47689)
2. “Search” button showing on the Combined report print page has been removed.
(Requested by: NdielI Wisdom, SpEd Forms #DE-1793)
3. The Admin Overview (students overdue) report returning excess students has been corrected.
(Requested by: Marla Pierskalla, St Cloud Area School #47440)
Organization
1. Terms now save as they should in school setup.
(Requested by: Mark Oehrlein, SpEd Forms #DE-1831)
2. Educator Profile no longer displays an error in v2.0.
(Requested by: Lauren Miller, Superior School District #47519)
3. The form letter category drop down was removed.
(Requested by: Susan O’Connor-Meyer, St Cloud Area School District #47395)

System
1.  Removed menu buttons that were displayed twice on the View student history report.
(Requested by:  Angelica Rieck, SpEd Forms #DE-1893)
2. Student ID number has been enhanced and issue on Student ID creating a duplicate account has been fixed.
(Requested by Erin Wanat, Indigo Education #47819)
3. The status end will no longer be set when remotely picking up a student record.
(Requested by: Nicola Ciurro, Escuela Verde #47765)
4. Made a change to the drop downs so that when multiple selections are inserted, they will be placed under a new line instead of next to each other.
(Requested by: Jennifer Butts, Zumbro Education District #47553)

MN August Fixes

On Saturday, August 7th 2021, an update will be posted to all Minnesota SpEd Forms sites. This update includes the following fixes:
IEP

1. Fixed an error message appearing when opening the Spanish IEP from a secondary link.
(Requested by: Kori Ryan, Indigo Education #DE-1688)

2. Corrected a typo in the IEP Para Services dropdown list.

(Requested by: Brittany Thomforde,Minnesota State Academies #47233)

3. Adjusted checkbox printing on the Progress Report.

(Requested by: Terri Cairns, Rosemount-Apple Valley-Eagan Public Schools #47300)

4. Corrected an issue on the Spanish translated IEP progress report.

(Requested by: Vanessa San Jose, Academia Cesar Chavez Charter School #47345)

MA

1. Made a change to ensure the provider defaults on MA logs when the service type is PCA in version 1.0.

(Requested by: Wanda Lane, Brainerd School District #47313)

2. Made a change to ensure the supervision date and number of days displays properly on PCA activity logs.

(Requested by: Katie Riitters, Little Falls Community Schools #47351)

3. Made a correction to the 837P so that DHS could send the 999 and process the file.

(Requested by: Sandy Meyer, West Central Education District #DE-1669)

Other Forms

1. Corrected an issue on the Evaluation/Reevaluation Plan Prior Written Notice.
(Requested by: Kristen Hillesheim, Independent School District 0199 #47246)

2. Fixed an issue with a page break on the Student Acknowledgement and Tuition Agreement form.

(Requested by: Cori Weems, Cannon Valley Special Education Cooperative #47283)

Reports

1. Ensured quick reports results are correctly limited based on permissions.
(Requested by: Kirsten Kinzler, New Discoveries Montessori Academy #DE-1668)

2. Made a change to the bulk delete super admin report to ensure the school ID was being used correctly in the search.

(Requested by: Marilyn Hellweg, Southwest Metro #DE-1717)

3. The search button on the Attendance Summary report has been fixed.
(Requested by: Ndieli Wisdom, SpEd Forms #DE-1721)

4. Added school ID number to the Child Count report export file.

(Requested by: Duane Borgeson, Moorhead Area Public Schools #47272)

5. Fixed an issue on the Students with Private Insurance MA quick report.

(Requested by: Kris Jurgensen, Goodhue County Education District #47303)

6. Adjusted the MA quick report Consent Tracking so it ran properly.
(Requested by: Dellynne Monson, SWWC Service Cooperative #47362)

System
1. Ensured providers of all types were able to delete logs based on preferences in both versions.

(Requested by: Patty Geary, Faribault Public Schools #46821)

2. Fixed an issue with school programs not constrained by district.

(Requested by: Mark Oehrlein, SpEd Forms #DE-1720)

3. Fixed an issue with deleting an inactive school.
(Requested by: Shannon Proulx, Esko School District #47013)

4. Corrected information so parents pull into the student information pages correctly.

(Requested by: Angela Lund, Waseca Public Schools #47238)

WI August Fixes

On Saturday, August 7th 2021, an update will be posted to all Wisconsin SpEd Forms sites. The update will include the fixes listed below:

IEP
1. Made a change to allow the amendment checkbox to save in v2.0.

(Reported by: Diane McCarron, SpEd Forms #DE-1732)

ER
1. Made a change to the evaluation template setup to ensure the print preview displays properly.
(Requested by: Angelica Rieck, SpEd Forms #DE-1729)

MN July Fixes

On Saturday, July 10th 2021, an update will be posted to all Minnesota SpEd Forms sites. This update includes the following fixes:

IEP
1. Fixed an issue with dropdown #33 on the Transition Services page.
(Requested by: Krystal DeGraw, Brooklyn Center Community Schools #47203)
2. Fixed an issue with dropdown #88 on the Goals page.
(Requested by: Susan O’Connor-Meyer, St. Cloud Area School District #47204)
3. Adjusted an IEP validation message in version 1.0.
(Requested by: Angelica Rieck, SpEd Forms #DE-1634)

MA
1. A delete option was added to the supervision note on the PCA care plan.
(Cindy Koziolek, Minnesota State Academies #47164)
2. Made a change to ensure providers had access to their logs when the server preference to restrict providers to their default MA service was enabled.
Source: Sandy Meyer, West Central Education District #47173)
3. Made a change to ensure the team members are displayed on the PCA care plan.
(Requested by: Heather Murphy, North St. Paul-Maplewood-Oakdale #47174)
4. Made a change to allow the download of the 837P batch file to run more quickly.
(Requested by: Dellynne Monson, SWWC Service Cooperatives #47217)
5. Made a change to the PCA logs so that the signature times for the provider, designated person and supervisor were all the same time zone.
(Requested by: Tonia Czech, SpEd Forms #DE-1611)

Other Forms
1. Adjusted a page break on the Authorization for Release of Information form.
(Requested by: Karen Anderson, Farmington Area Public Schools #47197)
2. Fixed an issue on the ESY Progress Report.
(Requested by: Dorothy Eckblad, Goodhue County Education District #47222)
3. Corrected the format on the Transfer of Parent Rights form.
(Requested by: Angelica Rieck, SpEd Forms #DE-1630)
4. Corrected a display issue on the Notice of Transfer of Parent Rights form.
(Requested by: Kelli Byrnes, SpEd Forms #DE-1651)

Reports
1. Corrected an issue on the MA Services – Nursing quick report.
(Requested by: Heather Murphy, North St. Paul-Maplewood-Oakdale #47185)

2.0
1. Made a change to ensure activity logs would not allow finalization if the total time was zero.
(Source: Emma Christenson, Fergus Falls Area Special Education Cooperative #46897)
2. Corrected an issue with the print button on the working copy of the IEP in version 2.0.
(Requested by: Claire Lightfoot, Jordan Public Schools #47192)
3. Made a change to ensure the educator setup sub menu displayed all options.
(Requested by: Tonia Czech, SpEd Forms #DE-1628)

WI July Fixes

On Saturday, July 10th 2021, an update will be posted to all Wisconsin SpEd Forms sites. The update will include the fixes listed below:

IEP
1. Made a change on the Extended School Year (I-11) form to ensure the correct drop downs were displayed for each service area.
(Source: Tonia Czech, SpEd Forms #DE-1637)

Reports
1. Grade rollover report has been updated to allow the new grades to load correctly.
(Requested by: Angelica Rieck, SpEd Forms #DE-1635)

Other Forms
1. A page break in the Release of information page has been removed.
(Requested by: Karen Anderson, ISD 192 #47197)

System
1. Made a change to ensure the educator setup sub menu displays all options.
(Source: Tonia Czech, SpEd Forms DE-1628)
2. Made a change to ensure the correct school specific grade drop down is being displayed.
(Requested by: Mark Inouye, Prescott School District #47189)

MN June Fixes

On Saturday, June 19th 2021, an update will be posted to all Minnesota SpEd Forms sites. This update includes the following fixes:
IEP

1. Applied a change to prevent characters from being entered in the Indirect and Direct minute fields on the Services page.

(Source: Shilo Morlang, Duluth #46943)

MA

1. Made a change to ensure the grade is displayed on the MA student billing

setup when accessed from the 837P batch file results page.

(Source: Sarah Miller, Hopkins Public Schools #47141)

2. Made a change to prevent extraneous times from displaying on activity logs.

(Source: Sandra Denno, Community Of Peace Academy #DE-1597)

3. Made a change to ensure the reconciliation report calculated totals and the federal share when results were displayed.

(Source: Amy Bean, Independent School District 318 #46905)

4. Made a change to ensure the MA setting is editable on the activity log claims line.

(Source: Tracy Helms, Waseca Public Schools #DE-1483)

5. Made a change to ensure the address is applied to the billing setup if bypassing the MA forms menu.

(Source: Carla Cooper, Lakeville Area Schools #DE-1541)

504

1. Fixed an issue navigating within 504 Forms.

(Source: Kelli Byrnes, SpEd Forms #DE-1549)

Other Forms

1. Titles have been added to admin reports where they were missing.

(Source: Kim Huether, Brainerd School District #45915)

2. The materials and procedures from the Early Intervention PWN: Evaluation and Assessment and Early Intervention PWN: Initial Assessment will now be listed on the Evaluation Tracking Overview menu.

(Source: Wendy Van Batavia, Midwest Special Ed Coop #46778)

3. Made a change to ensure the team members saved on the ECSE Referral for Screening/Evaluation form.

(Source: Ivy Jorgenson, Lake Agassiz Education Cooperative #46917)

4. Made a change to prevent the parent name from being cleared when accessing the Emergency Health Information form.

(Source: Dorothy Eckblad, Goodhue County Education District #47120)

Reports

1. Made a change to allow the transfer of history when state student IDs have been modified.

(Source: Lyndsey Paffrath-Bice, Willmar Public Schools #46902)

2. Fixed an issue with the Admin View Student History report.

(Source: Wendi Kruse, Independent School District 318 #46996)

3. Changed the default sort order of the student name on the View student history report.

(Source: Julie Stoneking, Albert Lea Area Schools #47031)

4. Made a change to disallow administrators without the appropriate permissions from deleting records from the View student history report.

(Source: Brittany Thomforde, Minnesota State Academies #DE-1527)

System

1. Fixed an issue with deleting schools if the name contained an apostrophe.

(Source: Karen Stay, St. Cloud Area School District #46856)

2. Made a change to ensure the grade on the enrollment record is pulled from the student setup.

(source: Sally Wulf, Westonka Public Schools #46866)

3. Applied a change to allow apostrophes and other common characters to be finalized in Form Letter titles.

(Source: Linda Kern, SWWC Service Cooperatives #46939)

4. Enhanced printing to allow for printing of very large services reports.

(Source: Dawn Peterson, Mid-State Education District #47080)

5. Made a change to ensure consistency between the colors of the evaluation date on the student list between versions.

(Source: Heather Guzik, SCRED #47089)

2.0
1. Made a change to ensure the address in the MA student billing setup could be edited in v2.0.

(Source: Shilo Morlang, Duluth Public Schools #46666)

WI June Fixes

On Saturday, June 19th 2021, an update will be posted to all Wisconsin SpEd Forms sites. This update includes the following fixes:
504 Forms

1. Fixed an issue navigating within 504 Forms.

(Source: Kelli Byrnes, SpEd Forms #DE-1549)

IEP
1. Updated the Interim Review of Goals I-6 to prevent duplicates after finalizing.

(Source: Beth Fechtelkotter, Superior School District #46966)

Reports
1. Made a change to remove code from displaying at the top of the Admin student sharing report.
(Source: Kelli Byrnes, SpEd Forms #DE-1596)
2. Made a change to allow the transfer of history when state student IDs have been modified.
(Source: Lyndsey Paffrath-Bice, Willmar #46902)

Other Forms
1. Removed a warning from the DPI record validation when there is a closed record but the student already has a subsequent open record.
(Source: Mark Oehrlein, SpEd Forms #DE-1580)

System
1. Fixed an issue with deleting schools if the name contained an apostrophe.

(Source: Karen Stay, St. Cloud Area School District #46856)

MN March Fixes

On Saturday, March 6th 2021, an update will be posted to all Minnesota SpEd Forms sites. This update includes the following fixes:

IEP

1. A misspelling on the Student Information page of the IEP has been corrected.

(Source: Jodi Bresnahan, Bloomington Public School #46128)

MA

1. Made a change to ensure a re-activated activity log in version 1.0 could still be edited and re-finalized.

(Source: Kathleen Schultz, Waconia Public Schools #46116)

2. Updated the reconciliation report to ensure the date range from and to work properly.

(Source: Karen Pyzdrowski, Hopkins Public Schools #46144)

3. Made changes on 1.0 version of the evaluation activity log to ensure the calendar icon is displayed.

(Source: Amy Bean, Independent School District 318 #46165)

4. Made a change to allow the Policy Holder/Member’s Name to be entered and saved on the MA Parental Consent form.

(Source: Lorri Gales, Central Public Schools #46179)

5. A change was made to allow the Total amount paid report to display the totals correctly.

(Source: Wanda Lane, Brainerd School District #46242)

6. Made a change to ensure that providers had access to all logs of the same service type, including telemedicine, when the preference to “Restrict activity logs to default MA service” is enabled.

(Source: Patricia Sullivan, Moorhead Area Public Schools #46261)

7. Made a change to the reconciliation report to remove the appearance of duplicates caused by the DHS response.

(Source: Kerri Whitney, Eastern Carver County Schools #46266)

8. Made a change to allow claims to display properly when customers were only using MA Forms.

(Source: Jennifer Cohen, Robbinsdale Area Schools #46294)

504

1. Made a change to the medication fields to eliminate a fatal error if more than the text limit is entered and saved.

(Source: Heidi Rinke, Wheaton Public Schools #DE-1269)

2. Resolved a viewing issue when a user was set up as a 504 Teacher.

(Source: Tonia Czech, SpEd Forms #DE-1297)

Other Forms

1. Corrected a formatting issue on the new Part C PWN documents.

(Source: Elizabeth Rice, Southern Minnesota Education Consortium #46186)

2. Fixed a page break issue on the Eval/Reeval Prior Written Notice.

(Source: Kyle Erickson, Northwest Regional Inter-District Council #46274)

Reports

1. Fixed an issue on the admin MCA Accommodations (All) from Finalized Plan Only quick report.

(Source: Elizabeth Ramsey, Minnetonka Public Schools #46130)

2. Updated the Services and Workload Analysis reports to correct a transposition of the direct and indirect times.

(Source: Mark Oehrlein, SpEd Forms DE-1255 and DE-1264)

3. Removed disabled user accounts from the District Admin Contacts (Statewide) and District Super Admin Contacts (Statewide) quick reports.

(Source: Mark Oehrlein, SpEd Forms #DE-1318)

2.0

1. When accessing activity logs from the Create/edit claim transmission result page you will be able to edit the log in v2.0 with no exclusive rights warning.

(Source: Michelle Nelson, Osseo Area Schools #46132)

2. Data validation regarding minutes being too high will correctly display in version 2.0 of MA Forms on the activity log.

(Source: Kris Jurgensen, Goodhue County Education District #46135)

3. Fixed an error appearing on the educator student list in version 2.0.

(Source: Jacky Mergner, Lake Agassiz Education Cooperative #46185)

WI March Fixes

On Saturday, March 6th 2021, an update will be posted to all Wisconsin SpEd Forms sites. This update includes the following fixes:

IEP

1. Made a change to ensure the frequency text and drop down align correctly on the I-4.4B Special Education/Specially Designed Instruction page.

(Source: Beth Fechtelkotter, Superior #45723)

Reports

1. Removed disabled user accounts from the District Admin Contacts (Statewide) and District Super Admin Contacts (Statewide) quick reports.

(Source: Mark Oehrlein, SpEd Forms #DE-1318)

2. Made a change to remove an error when running the Assessment Tracking quick report.

(Source: Tonia Czech, SpEd Forms #DE-1244)

3. Updated the tracking overview to ensure the assessments were displayed correctly.

(Source: Diane McCarron, SpEd Forms #DE-1240)

504 Forms

1. Made a change to prevent a fatal error when the 504 Teacher role accessed the 504 Forms.

(Source: Tonia Czech, SpEd Forms #DE-1297)

2. Made a change to prevent an error when the text limit is reached in the medication text boxes.

(Source: Tonia Czech, SpEd Forms #DE-1269)