Category Archives: Fixes

On Saturday, April 29th, 2023, an update will be posted to all Wisconsin SpEd Forms sites. This update includes the following changes:

504
1. Updated the parent sections on the 504 Plan and the Notice of Conference page. A section for the district’s Section 504 coordinator was also added to the Manifestation determination page.
(Requested by: Amber Schultz, Anoka-Hennepin School District #53203/#53205/53212)

IEP
1. “Annual” has been prepended to “Meeting: date” on the I-3 team meeting cover page.
(Requested by: SpEd Forms #DE-3747)

ER
1. “Remove the ‘SpEd Forms Criteria’ button from ER Forms” has been readded to Admin Organization preferences.
(Requested by: Bonnie Barker, Boyceville Community Schools #53594)
2. The KBIT Revised, K-ABC II NU and Vineland 3 have been added to the test library.
(Requested by: Dustin Hinckley, Red Lake Public Schools #53673)

2.0
1. Updates have been made to the IEP v2 menu to display indicate ‘draft,’ ‘amended,’ or ‘amended draft’ when an IEP has been finalized and falls under one of these categories.
(Requested by: Christine O’Brien, Inver Grove Heights Schools #53363)

System
1 The term “case manager” has been replaced with “plan manager” throughout the Student sharing/transfer page.
(Requested by: SpEd Forms #DE-3718)
2. A “Separate households” checkbox was added to the edit parents page within Student setup. When selected, forms addressed to “Dear [parent]” will generate one copy for each parent when printed or finalized. A short YouTube video was created that shows how this works:

(Requested by: Bryan Schmidt, Rochester Public Schools #52858)

3. A building column has been added to the Admin Educators search screen results.
(Requested by: Karen Stay, St. Cloud Area School District #48980)
4. If parent access has been turned on and an admin user has access to Admin educators, they will now also see Admin parents, where they can search for and update parent accounts previously created through the Parent access report.
(Requested by: SpEd Forms #DE-3687)

Reports
1. With the inclusion of finalization date/time as a sorting option on the Student history report search page, the Finalized date/Time column will now appear on the result page of the report.
(Requested by: Bill Underwood, Anoka-Hennepin School District #53394)
2. A “Quick Report: IEP Finalized Draft” has been created to display Draft IEPs that have been finalized but not previously marked as “final”.
(Requested by: Bill Underwood, Anoka-Hennepin School District #52963)

 

Announcements

We know how busy you all are, especially as the school year comes to a close. Out of respect for that, we will push our May update a week early and not have any updates in June. We wish you all the best as you finalize this school year.

On Saturday, April 29th, 2023, an update will be posted to all Wisconsin SpEd Forms sites. The update will include the fixes listed below:

504

1. Made a change to the printed & finalized 504 Eligibility Determination form to ensure the page is formatted as anticipated.

(Requested by: Adrea Grocke, Shakopee Public Schools #53780)

MA Forms

1. Made a change to prevent the claim from disappearing when selecting or changing the MA setting.

(Requested by: Kari Saarloos, Anoka-Hennepin School District #53568)

On Saturday, April 1st, 2023, an update will be posted to all Minnesota SpEd Forms sites. The update will include the changes listed below:

IEP
1. The ESY services entered on the IEP Services page will no longer be editable on the ESY Services form. They will need to updated on the IEP Services page.
(Requested by: Bill Underwood, Anoka-Hennepin School District #51849)
2. If a child service choice from dropdown #87 was selected on the IEP services page, it will populate over to the ESY Services form.
(Requested by: Theresa O’Donnell, Lionsgate Academy #51262)
3. The ability for administrators to create templates for the Additional information page of the IEP was added. This can be found under Admin Organization. Created templates can then be inserted into the Additional Information page.
(Requested by: Carole Pankow, So. St Paul Public Schools #52424)

ER
1. Test of Auditory Processing Skills – 4th Edition and Piers-Harris Self-Concept Scale – 3rd Edition were both added to the available SpEd Forms tests.
(Requested by: SpEd Forms #53000)

MA
1. Made a change in v2 to ensure the ICD-10 code attaches to trip logs as soon as one is created.
(Requested by: Kari Saarloos, Anoka-Hennepin School District #52551)

MTSS
1. The plan page has been updated to update navigation (prev/next) buttons, the navigation breadcrumb trail, and fixes to the print/finalization process. Text fields now also use rich text.
(Requested by: Bill Underwood, Anoka-Hennepin School District #53001)
2. A text box for MTSS goal has been added to admin Intervention template setup.
(Requested by: Bill Underwood, Anoka-Hennepin School District #DE-3601)

Other forms and logs
1. Updated the language of page 2 procedural safeguards within all Part C PWNS.
(Requested by: SpEd Forms #DE-3643)
2. Updated the signature line on the Prior Written Notice Parental Consent Form.
(Requested by: SpEd Forms Advisory Group #53065)
3. A Clear Form button has been added to the Early Intervention PWN to Start or Revise an IFSP.
(Requested by: Carole Pankow, So St Paul Public Schools #51428)
4. A general comments box was added to the Referral review and assessment determination form.
(Requested by: Jen Butts, Zumbro Education District #48106)

Reports
1. A new MA Quick report titled “Direct service claim descriptions” was added.
(Requested by: Tara Goebel, South Washington County Schools #52479)
2. Updated the View student history report to include the PCA evaluation form as a history type.
(Requested by: SpEd Forms #DE-3674)
3. A searchable admin report titled “Login tracking” report has been created.
(Requested by: SpEd Forms #DE-3561)
4. “Emergency Health Information finalized 2022-23″ report” has been added to available admin quick reports.
(Requested by: Bill Underwood, Anoka-Hennepin School District #52992)
5. The informed consent effective date has been added to the consent tracking MA quick report.
(Requested by: Nancy Grams, Marshall Public Schools SR #52951)
6. Finalization date column has been added to ESY Determination quick report.
(Requested by: Bill Underwood, Anoka-Hennepin School District #53285)
7. Added a District ID column to the “Time Studies” MA quick report.
(Requested by: Dellynne Monson, SWWC Service Cooperatives #53129)
8. Added drop down #87, which shows extended services information, to the ESY Services report.
(Requested by: Bill Underwood, Anoka-Hennepin School District #53233)
9. A draft column has been added to “Students with finalized Manifestation Determination forms” quick report.
(Requested by: Marla Pierskalla, St. Cloud Area School District #53090)
10. The Admin students results page will show the date of a finalized “Notice of Agreement that a 3 Year Reevaluation is Not Needed” if within the three year time period.
(Requested by: Emma Christenson, Fergus Falls Area Special Education Coop #51652)
11. A new “Parent Document Sharing” quick report has been added to show what documents have been shared with parents.
(Requested by: SpEd Forms #DE-3588)
12. “District Admin Contacts (Statewide)” quick report was renamed to: “District remote transfer contacts (Statewide)” for clarity purposes.
(Requested by: SpEd Forms #DE-3707)
13. “Providers without services” and “Providers with Services” were added to MA searchable reports. Providers will need a default MA service on their educator setup and have their provider ID added to the service on the service plan.
(Requested by: Tara Goebel, South Washington County Schools #53211)
14. “Age on ER date” and” Birthdate” columns have been added to Evaluation Summary 2022-23 Quick report.
(Requested by: Michelle Chuka, Prior Lake-Savage Area Schools #53071)
15. A new tool that can be found under admin reporting titled “School mover” was added. Admin users with access to the grade rollover function can now search for students in a specific district, school & grade and move those selected to another building. We have created a YouTube tutorial video to help you get started using this brand new feature:
https://www.youtube.com/watch?v=NyilQG993hw&t=316s

2.0
1. The Evaluation/Reevaluation Plan Prior Written Notice, Special Education Data Sheet, Team Override and Review of Existing Data have all been converted to v2.
(Requested by: SpEd Forms #DE-3579, #DE-3632, #DE-3596, #DE-3595)
2. When uploading files to History, users can now select a form date for an uploaded document.
(Requested by: Shari Mensink, Owatonna Public Schools #51695)
3. Made a change to the PCA evaluation form in v2 to allow multiple finalizations per date.
(Requested by Kari Saarloos, Anoka-Hennepin School District #53474)
4. The ability to add comments after a document has been finalized has been added to v2.
(Requested by: Amanda Lee, South Washington County Schools #52133)

System
1. Added a function to signed documents in history that allows a user to see the signature history and electronic signature audit trail of each signer.
(Requested by: SpEd Forms #DE-3637)
2. Plan manager will now only be pulled into forms from what is chosen in Student Sharing.
(Requested by: SpEd Forms #DE-3641)
3. An admin preference was added to trigger an email when a 504 Notice of discontinuation is finalized.
(Requested by: Renee Hartman, New Prague Area Schools #52250)
4. A full text editing tool was added to admin PLAAFP templates.
(Requested by: SpEd Forms #DE-3644)
5. A new dropdown titled “Grade-level” was created to be associated with goals in the goal bank.
(Requested by: SpEd Forms #48188)
6. Changes were made to the remote pickup process. The ignore button has been renamed to decline. Users will now also receive a confirmation message when clicking decline to ensure they do not want to pick up the student record.
.(Requested by: Emily Knutson, Stewartville Public School #52822)

Announcements

We have made some changes to the Support Request entry page to increase effective communication between districts and the SpEd Forms Customer Service team. In addition, the support request entry page was converted to version 2.0. This will help us help you faster and more efficiently!

On Saturday, April 1st, 2023, an update will be posted to all Minnesota SpEd Forms sites. This update includes the following fixes:

IEP
1. Made a change to ensure the Transition Services print page of an IEP is formatted as anticipated.
(Requested by: David Thomas, White Bear Lake Area School District #53339)
2. Made a change to ensure the Activity drop downs found within Transition Services are displaying as anticipated.
(Requested by: Nicole Doescher-Train, Hopkins Public Schools #53260)

Reports
1. Made a change to ensure the Educator reports > Services maintains search parameters as anticipated.
(Requested by: Linda Kern, SWWC Service Cooperatives #53455)
2. Made a change to ensure Admin users could access Admin reporting, if appropriate.
(Requested by: Mary McPhee, Elk River Area Schools #53253)
3. Made a change to ensure all quick reports load data as anticipated.
(Requested by: Bill Underwood, Anoka-Hennepin School District #53215)

System
1. Made a change to ensure provider-specific goals, accessed via Educator setup > Goals, maintain their category and sub-category as anticipated.
(Requested by: Amy Wylde, Southern Minnesota Education Consortium #53312)

On Saturday, April 1st, 2023, an update will be posted to all Wisconsin SpEd Forms sites. This update includes the following changes:

Other forms
1. Changes were made to the remote pickup process. The ignore button has been renamed to decline. Users will now also receive a confirmation message when clicking decline to ensure they do not want to pick up the student record.
(Requested by: Emily Knutson, Stewartville Public School #52822)
2. Spanish Version of R-1 Referral for Special Education and Related Services has been added.
(Requested by: Bonnie Barker, Boyceville Community Schools, #52974)

ER
1. The following tests have been added to the SpEd Forms test library: Test of Auditory Processing Skills – 4th Edition and Piers-Harris Self-Concept Scale – 3rd Edition
(Requested by: SpEd Forms #53000)

2.0
1. When uploading files to History, educators can now select a Form date for the uploaded document.
(Requested by: Shari Mensink, Owatonna Public Schools #51695)

System
1. Plan manager will now only be pulled into forms from what is chosen in Student Sharing.
(Requested by: SpEd Forms #DE-3641)
2. Added a function to signed documents in history that allows a user to see the signature history and electronic signature audit trail of each signer.
(Requested by: SpEd Forms #DE-3637)
3. A new dropdown titled “Grade-level” was created to be associated with goals in the goal bank.
(Requested by: SpEd Forms #48188)

Announcements

We have made some changes to the Support Request entry page to increase effective communication between districts and the SpEd Forms Customer Service team. In addition, the support request entry page was converted to version 2.0. This will help us help you faster and more efficiently!

On Saturday, April 1st, 2023, an update will be posted to all Wisconsin SpEd Forms sites. The update will include the fixes listed below:

IEP
1. Made a change to ensure provider-specific goals, accessed via Educator setup > Goals, maintain their category and sub-category as anticipated.
(Requested by: Amy Wylde, Southern Minnesota Education Consortium #53312)

Other forms
1. Ensured the Eligibility Determination form could be accessed by users in version 2.0.
(Requested by: Sandy Strand, Prescott School District #53288)
2. Made a change to ensure the Relationship to [student] drop down ID & name appear as anticipated for Super Admin users within the Communication log entry page.
(Requested by: Katie Mikla, Hastings Public Schools #53310)
3. Made a change to display the text within the 504 Notice of Conference correctly in V2.
(Requested by: Sandy Strand, Prescott School District #53423)

Reports
1. Made a change to ensure all quick reports load data as anticipated.
(Requested by: Bill Underwood, Anoka-Hennepin School District #53215)
2. Made a change to ensure Admin users could access Admin reporting, if appropriate.
(Requested by: Mary McPhee, Elk River Area Schools #53253)

On Saturday, March 4th, 2023, an update will be posted to all Minnesota SpEd Forms sites. The update will include the changes listed below:

IEP
1. A delete button has been added to the Progress Report to allow for the deletion of erroneously added progress boxes. This action will be logged in the access log search.
(Requested by: SpEd Forms #DE-3515)

IFSP
1. Student’s preferred name has been added to IFSP Snapshot.
(Requested by: Kandice Voigt, Benton Stearns Education Programs #49024)

MA
1. Created a PCA evaluation form located in MA Forms.
(Requested by: SpEd Forms #DE-3473)
2. Added an MA District preference, “Use ICD10 codes not assigned to a specific service on all MA logs.”
(Requested by: SpEd Forms #DE-3438)
3. “Default all MA settings to 03: School on the student billing setup” was added as an MA district preference.
(Requested by: Tara Goebel, South Washington County Schools #DE-3474)
Other forms and logs
1. Appropriate text boxes were added to the e-signature process for the Evaluation/Reevaluation Plan Prior Written Notice.
(Requested by: Requested by: Kelli Rayl, North St. Paul-Maplewood-Oakdale #52815)
2. A finalization message has been added to the Special Education data sheet to show if the form was already finalized for that status start date.
(Requested by: SpEd Forms #DE-3520)
3. The save pop-up message on the Emergency Health/Transportation Information form has been updated to show if an invalid time was entered.
(Requested by: SpEd Forms #52763)
4. Appropriate text boxes were added to the e-signature process for the Early Intervention PWN to Start or Revise an IFSP.
(Requested by: Bill Underwood, Anoka-Hennepin School District #52384)
5. Appropriate text boxes were added to the e-signature process for the Early Intervention Prior Written Notice: Screening form.
(Requested by: Krystal DeGraw, Brooklyn Center Community Schools #51642)
6. Appropriate text boxes were added to the e-signature process for the Early Intervention Prior Written Notice: Initial Assessment and the Early Intervention Prior Written Notice: Evaluation and Assessment forms.
(Requested by: SpEd Forms #DE-3449/#DE-3448)
7. Clear form/answers buttons have been added to the pages within the ECSE Child Outcomes Summary Form.
(Requested by: SpEd Forms #DE-3435)

Reports
1. Updated the MA quick report, “Claims in error,” to add columns for the student’s school and eligibility status and show inactive students.
(Requested by: Tara Goebel, South Washington County Schools #53019)
2. Added an informed consent effective date column to the “Consent Tracking” MA quick report.
(Requested by: Nancy Grams, Marshall Public Schools #52951)
3. The student’s last name has been added to the MA “Transportation Audit” quick report.
(Requested by: Tara Goebel, South Washington County Schools #53010)
4. A column for referral source was added to the Evaluation Summary for years: 2019-2020, 2020-2021 & 2021-2022 quick reports.
(Requested by: Keri Hinnenkamp, Fridley Public Schools #52921)

2.0
1. Notice of Agreement that a 3 Year Reevaluation is Not Needed, Referral Review and Assessment Determination, Medical Documentation and the Stand-alone FBA has been converted to v2.
(Requested by: SpEd Forms #DE-3466, 3465, 3460)
2. Made a change to move the “not billable” checkbox on MA activity logs to the space right below the description text box.
(Requested by: MA Advisory group, SpEd Forms #DE-3509)
3. Made a change in Version 2 to add the “End date” of a time study in the PCA Services log.
(Requested by: MA Advisory group, SpEd Forms #DE-3472)
4. The Date label has been changed to Service date in v2 on the activity log line.
(Requested by: MA Advisory group, SpEd Forms #DE-3471)
5. Updated the Transportation category dropdown to be cleared within Student setup.
(Requested by: Shilo Morlang, Duluth Public Schools, #48412)
6. In v2, the service date will always be visible when adding a new activity to an activity log.
(Requested by: SpEd Forms, #DE-3535)

System
1. Updated the General tab under admin preferences.
(Requested by: SpEd Forms #52322)
2. The Print Font Size options in Educator Setup > Profile have been changed to points from pixels.
(Requested by: SpEd Forms #DE-3526)
3. If a student has a finalized BSP, an icon will show on the educator dashboard/student list.
(Requested by: Katie Wilder, Mounds View Public Schools #51483)
4. Updated the definition throughout the program for the student as a required IEP team member to reflect MN statue properly.
(Requested by: Amanda Lee, South Washington County Schools #52563)
5. Added a preference to force a user account, when they are using district Single Sign-On (SSO), the normal SpEd Forms login will be blocked. The user would need to log back in using the district’s SSO portal.
(Requested by: SpEd Forms #DE-3406)
6. Educators will receive a notification within SpEd Forms when a parent has electronically signed a document.
(Requested by: SpEd Forms #DE-3532)

Announcements

Daylight Saving Time begins on Sunday, March 12th. Now is a great time to ensure that your computer clocks are set to adjust for daylight saving time automatically. If they are not, this could affect your exclusive timer rights within SpEd Forms. Please give it a double check just to ensure you have no issues when we “spring ahead”!

On Saturday, March 4th, 2023, an update will be posted to all Minnesota SpEd Forms sites. This update includes the following fixes:

IEP
1. Made a change to apply the educator setup selected font size to IEP print pages.
(Requested by: Katie Mikla, Hastings Public Schools #52994)
2. Made a change to ensure the plan manager’s name appears as expected on printed Progress Reports.
(Requested by: Dorothy Eckblad, Goodhue County Education District #52993)
3. Made a change to the printed goal pages to ensure the header contains the goal number and category, as anticipated.
(Requested by: Bill Underwood, Anoka-Hennepin School District #52966)
4. Ensured the drop down containing the list of finalized service plans displays as expected on the Progress Report.
(Requested by: Shannon Proulx, Esko School District #52906)
5. Ensured the new goal entered on an IEP are numbered as expected.
(Requested by: Bill Underwood, Anoka-Hennepin School District #52941)
6. Made a change to ensure the IEP Snapshot displays Assessment data as expected when finalized automatically with the IEP.
(Requested by: Keri Hinnenkamp, Fridley Public Schools #52875)
7. In the Goals section of the IEP, “How will progress toward meeting this annual goal be measured?” box was fixed to display when printed and finalized.
(Requested by: Kim Huether, Brainerd School District #52887)
8. Fixed the IEP date on printed Progress Reports so it matches the IEP date chosen on the working form Progress Report drop down.
(Kristie Weinkauf, Pipestone Area Schools #52872)
9. Fixed finalized Progress Reports to include a form date in history.
(Requested by: Jennifer Miller, West St. Paul-Mendota Heights-Eagan Area Schools #52780)

MA
1. Fixed the Admin organization preference in v1 to hide PCA care plans when the preference “PCA care plan” is unchecked.
(Requested by: Heather Murphy, North St. Paul-Maplewood-Oakdale #52936)
2. Made a change to allow archived PCA plans to be editable.
(Requested by: Lynda Hurt, Intermediate School District 917 #52913)
3. Made a change to ensure the finalized Consent to Share Data form appears as expected.
(Requested by: Nancy Grams, Marshall Public Schools #53121)

Other forms and logs
1. Made a change to print all data entered into text areas on the ECSE COSF.
(Requested by: Patty Molden, SWWC Service Cooperatives #53011)
2. Made a change to ensure the contact information within the Procedural safeguards section of the Prior Written Notice/Consent (Part B) prints as expected.
(Requested by: Julie Emry, Rosemount-Apple Valley-Eagan Public Schools #53020)
3. Made a change to ensure the Prior Written Notice: Screening form finalizes as expected when using version 1.0.
(Requested by: Nicole Doescher-Train, Hopkins Public Schools #53014)
4. Made a change to ensure saving updates to the Special Education Data Sheet does not clear the gender field.
(Requested by: Tammy Miller, Freshwater Education District #52989)
Health Plans
1. Made a change to the Individualized health plan to exclude ICD-10 codes that have an end date before the start date of the health plan.
(Requested by: Bill Underwood, Anoka-Hennepin School District #53082)

Reports
1. Made a change to to ensure the correct errors are displayed in the Claims in error admin MA quick report.
(Requested by: Tara Goebel, South Washington County Schools #52903)
2. Made a change to calculate the total minutes on the Services Searchable report when using the frequency of sessions on the IEP.
(Requested by: Elizabeth Lee, Brainerd School District #53066)
3. Changed the “Create eligibility transmission (270) report” to include inactive students in the search when the “Include inactive students” box is checked.
(Requested by: Tara Goebel, South Washington County Schools #53035)

System
1. Adjusted the Present Levels of Performance (PLAAFP) template page under Admin organization so new templates can be added.
(Requested by: Katie Wilder, Mounds View Public Schools #52916)

On Saturday, March 4th, 2023, an update will be posted to all Wisconsin SpEd Forms sites. This update includes the following changes:

 

Electronic signatures
1. A notification will now show in the Educators message box when a parent signs any document for their child.

(Requested by: SpEd Forms #DE-3532)

 

Announcements

Daylight Saving Time begins on Sunday, March 12th. Now is a great time to ensure that your computer clocks are set to adjust for daylight saving time automatically. If they are not, this could affect your exclusive timer rights within SpEd Forms. Please give it a double check just to ensure you have no issues when we “spring ahead”! 

On Saturday, March 4th, 2023, an update will be posted to all Wisconsin SpEd Forms sites. The update will include the fixes listed below:

IEP
1. Made a change to the I-5 Annual Goal Review section of the IEP to display amended IEPs in the drop down titled, “Annual Review for:”
(Requested by: Lauren Miller, Superior School District #52920)
2. Made a change to ensure the 504 Form titled Parent/Student Rights is visible to the appropriate educators when turned on within a server.
(Requested by: Bonnie Barker, Prescott School District #52945)

Reports
1. Removed the default “from” date found within the Admin report titled View student history.
(Requested by: SpEd Forms #DE-3456)