Sharing a file with all users

The list is alphabetized.

To add a file for all users to access:

  1. From the main Administration Menu, click “Files”.
  2. On the Files page, click the blue “Upload file” link at the top of the page.
  3. On the “Manage files” page, below “Select file:”, click “Browse”.
  4. In the pop-up window “Choose file to upload”, locate the file you wish to upload, highlight it, and click “Open”.
  5. On the SpEd Forms “Manage files” page, click “Upload”.
  6. A pop-up window will appear saying the “File has been uploaded”. Click “Ok”.
  7. On the “Files” page, find the file you uploaded.
  8. To share this file with other users, click the “Edit” link next to the file name in the “Sharing” column.
  9. Check the “Student special education menu” check box if you would like this file to be accessible from the Form Menu of a student record.
  10. Check the “Student third party billing menu” check box if you would like this file to be accessible from the MA Forms section of a student's record.
  11. Click “Save”.

From a student's Form Menu or MA Forms menu, clicking on the file name (located at the bottom of the menu under “Shared Files”) will cause a pop-up window to open asking to either “Save” or “Open” the file.

When opened, the file can be printed.

  • Be sure to use a valid file extension. If you don't, the user's computer may not know how to open the file.
  • It's a good idea to make sure all users can open the file in it's native format. Most computers can open Adobe Reader (PDF) files. If users also have Word (doc) or Excel (xls), you can upload those file types too.
admin_share_file.txt · Last modified: 2017/02/02 11:23 (external edit)
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